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Payment to Foreign Nationals

Payments to International Visitors: Inviting an international visitor to campus

Non-Resident Aliens who come to Colorado College to give a talk/presentation/lecture, artists performing on campus, or individuals coming to teach for a block or year-long all need to enter the U.S. in the appropriate nonimmigrant status which allows them to do so, whether payment is involved or not.  As early as possible, contact International Student & Scholar Services (ISSS) and the Tax and Compliance Manager.  Paying your visitor can depend on the visa used for the visit as well as other factors.  Some visitors actually cannot be paid or reimbursed.  ISSS will help ensure that your visitor obtains the correct visa for their visit and the Tax and compliance Manager will begin the process of collecting the needed data within the GLACIER software system to ensure that the visitor can receive payment from CC. 

Who Can Help:

For questions related to visa and/or immigration status, please contact Donna Beziou in International Student and Scholar Services at dbeziou@coloradocollege.edu

For questions related to payment and taxation issues, please contact Catherine Tobin in the Tax & Compliance Office at ctobin@coloradocollege.edu


Common visa types for International visitors:

Visa Description Sponsored by Documentation Needed
J-1 Professor ISSS@CC DS-2019
J-1  Short-Term Scholar ISSS@CC DS-2019
J-1 Specialist ISSS@CC DS-2019
J-1 Varies Other Institution DS-2019 endorsed by other institution and letter from Responsible Officer
B-1/B-2 Business Visitor/Tourist Visa Consulate/Embassy I-94
VWB/VWT Visa Waiver Program Business/Tourist Visa Consulate/Embassy I-94

GLACIER Online Tax Compliance Software

Non-Resident Aliens (NRA) who will receive payment from Colorado College (payroll or honorarium) must setup a GLACIER Online Tax Compliance Account and complete the online tax compliance paperwork.  GLACIER is an online software program that determines foreign national tax status.  Taxation can start at 30%, but can vary depending upon visa status and tax treaty benefits.

What is GLACIER? 

Glacier is an online software program that determines foreign national tax status

  • Available 24/7
  • Available around the world
  • Online help available

What does GLACIER do?  

Determines:

  • Residency for Tax Purposes
  • Social Security and Medicare Tax Status
  • Income Tax Treaty Eligibility and Federal Withholding Tax Status

Simplifies Paper Forms:

  • Creates a Tax-Summary page with all relevant tax determinations
  • Provides a checklist of required forms
  • Auto-populates the necessary tax forms that apply to the individual foreign national

What do I need to do?

  • Send an email to the Tax and Compliance Manager with international visitor's email and full legal name (name in passport)
  • GLACIER administration will send an email to visitor to set up GLACIER account
  • Email invitation will be sent from support@online-tax.net.  Subject Line: Payments from Colorado College.  This is NOT spam or a phishing email.

Frequently Asked Questions - Payment to NRAs

What is an NRA?

The term NRA (Non-Resident Alien) generally refers to any person who is NOT a U.S. citizen or U.S. permanent resident (green card holder). Non-resident aliens can also be referred to as non-immigrants.  USCIS (U.S. Citizenship and Immigration Services) defines a non-immigrant as "an alien who is admitted to the United States for a specific, temporary period of stay.  There are clear conditions on their stay."

The visitor has this visa type.  Can they be paid an honorarium?

B1 (Business) or VWB (Visa Waiver for Business)

As long as the "activity" is less than 9 days (although visit can be more than 9 days).  Also, the visitor cannot have received honoraria from more than 5 educational institutions in the previous 6-month periodThis is referred to as the 9/5/6 rule.

B2 (Tourist) or VWT (Visa Waiver for Tourism)

No, a tourist cannot receive honorarium payments.

H1B sponsored by another school

CC cannot pay another sponsor's H1B employee for services.  It violates their immigration status.

J-1 from another school

MUST have written permission from the Designated School Official (DSO) of the other school first.  If the DSO says no- we cannot pay them.  Your administrator/faculty member will be upset - not to mention your visitor.  Does not represent CC well.

Why does my visitor need to create a GLACIER account to receive an honorarium?

The information that the visitor provides to GLACIER will determine if the visitor is in a visa status that allows CC to pay them.  It will also determine whether or not that payment is taxable and if the visitor qualifies for treaty benefits.