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Acquisitions Policies


Acquisition of library materials is largely faculty driven. Library liaisons may assist faculty in the selection of books through distribution of Choice review cards, routing of publisher catalogs or other means. Liaison librarians also order materials to support courses, paying particular attention to subject areas in which faculty are not ordering materials. Faculty may submit requests through liaison librarians or directly to the Acquisitions Department. An online order form is available to submit requests electronically, or faculty may submit copies of catalogs, flyers, Choice cards, etc. All book requests must carry a designated priority as follows:

  1. Supports course content - likely to be used for reserve, to have specific reference made to it or to be used for class preparation.
  2. Supports student research - likely to be used in preparing papers or projects.
  3. Supports general collection development - titles that provide broad subject coverage, add diverse perspectives, or that generally support a basic liberal arts education.

A, B and C priority items are processed in the order of their priorities, depending on the state of the book funds. We will not necessarily purchase a C priority item if the item is available through Prospector and a borrowed copy is acceptable for your use.

Leisure Reading

The Leisure Reading Section offers the CC community a modest selection of recent publications for leisure reading. It includes a selection from many genres, including Biography, True Adventure, Women's Fiction, General Fiction, Science Fiction, Popular Science, Nature Writing, History, Political Essays, Popular Culture, etc. The collection is not intended to be a comprehensive collection of titles currently available in bookstores but rather to offer CC readers a sampling of best sellers and other current titles that are being reviewed and discussed by the reading public. Titles are then transferred into the permanent collection.


As a general policy, the library does not purchase copies of required textbooks for Colorado College classes, and students should not rely on the library for access to texts. Exceptions may be made for textbooks which are considered standard reference works in the subject area. The library will purchase editions of literary or nonfiction monographs that are selected as readings for classes and are not represented in the library collection.

Journals and Newspapers

Requests for Subscriptions

The library's Collection Development Group reviews all requests for new subscriptions. Faculty should send these requests to their library liaison, who will present the titles to the Collection Development Group. Because subscriptions represent an ongoing commitment of funds, library staff time, and shelving space, these requests are reviewed somewhat more stringently than book requests: the overriding factor in approval of a subscription request is the title's usefulness for student research. The following factors are considered in evaluating requests for new subscriptions:

  1. Does the periodical support the curriculum of the college?
    b. Is this a core title in the discipline?
    c. Is the title covered in an online index available through Tutt Library?
    d. Does this title fill a gap in the subject holdings for this discipline?
    e. Is the (foreign) language of publication appropriate?
    f. Is this title available via full-text electronic services accessible through Tutt Library?
    g. What is the reputation of the issuing organization or publisher?
    h. Is the title to be used primarily for faculty research and, if so, would document delivery services or ILL provide a suitable substitute?

One Format Policy for Journals

The library does not pay for periodical subscriptions in duplicate formats. The electronic version is the preferred format when a) current issues are available through a reliable electronic source, and b) back issues are preserved and accessible to CC in electronic format according to archival preservation standards.* Exceptions may be made for compelling content reasons: i.e. print quality in the case of heavily illustrated periodicals; color illustrations; or advertising.
(*Examples of archival electronic journal services include JSTOR, Portico and Project Muse.)


While the library welcomes recommendations from the faculty for new database services, the liaison librarians have initiated most database services. The Collection Development Group reviews all new database requests and makes the decision whether to subscribe based on the following criteria:

  1. Does the database support the curriculum of the college?
    b. Does the database content fill a gap in the Tutt Library coverage of a subject?
    c. Does the database replace the print version of a publication?
    d. Contract issues: licensing restrictions and cost/value.
    e. Ease of use.
    f. Access methods and ease of management. In general, the library prefers web accessible databases that can be authenticated by IP address for use from any computer on the CC network.

Audio/Visual Materials

Scope of Collection

Tutt Library purchases films at the request of faculty for use within the classroom or as supplementary material to support a specific course. The college does not currently have the resources or the space to build a general interest AV collection or to collect AV materials exclusively for recreational use.


The Library's preferred format for new acquisitions is the DVD format.

Films from Europe are formatted in what is called PAL, which is incompatible with North American NTSC equipment. While we have a PAL player in the library, use of this format is limited, and students are unable to take PAL-formatted DVDs home for viewing. Therefore, we prefer to purchase the NTSC format whenever possible.


Chris Curcio, Receiving Coordinator (x6663; Tutt Library) orders all DVDs for the library. Please submit your orders directly to her by email or use the online order form. Please include as much information as possible, including title, language, publisher, director, date, etc. Please supply us with a "needed by" date and/or block number or indicate if time is not an issue. If you wish the title to be placed on reserve please note on the order request. All Audio/Visual requests will be prioritized by the "needed by" date. All requests with a "needed by" date will also be tracked by that date. If a problem or delay occurs, the requestor will be informed. Orders for Audio/Visual materials will be placed within a period of 5 working days, whether or not there is a "needed by" date.

Access & Security

All films that are part of the permanent collection will be cataloged, managed and maintained by the library. Audio-visual materials circulate only to CC students, faculty and staff and are not available for interlibrary loan. As a security measure, the library is shelving some videos and all DVDs behind the circulation desk. These materials are not available for physical browsing but are cataloged in the library catalog. Closed shelf films include titles that the library has already replaced due to theft, very expensive videos, and some rare or out of print titles.

Lost or Damaged Videos and DVDs

You are responsible for the replacement costs for lost or damaged films checked out in your name. Please note that some films are very expensive to replace.

Report an issue - Last updated: 01/02/2021