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Policies and Procedures

Reservable Rooms Details

Details for all the reservable rooms in the building such as when they can be reserved, if they are available for block classes, and who has priority if there's a conflict.

Library Policies and Procedures Handbook

The following policies and procedures are set according to 3 primary principles:

  • Flexibility and efficiency to maximize use (keep the building full).
  • First and foremost, the building is for CC students.
  • Entice faculty to use the building and have classes in the building.

Block-long reservations for classes

  • Block classes can be held in the library. However, these classrooms will not be reserved for the class all day, every day. Classes can be held in a room every morning from 8:00 – 12:00 but in the afternoons and evenings the room is available to be reserved for other purposes.
  • Faculty and students may not leave materials in the classrooms (room needs to be left clean and ready for other uses).
  • In general, up to 5 block classes can be held in the building each block. We do have overflow rooms for emergencies, but we want to ensure students have enough space for their activities.

Room reservations

  • Rooms can only be reserved by Students, Faculty, or Staff.
  • Rooms can be reserved up to 3 months in advance.
    • “In house” Library employees can reserve rooms up to a full academic year in advance
  • Rooms can be reserved for up to 4 hours at a time.
  • If reserving in advance, it must be for a specific purpose (in other words, you can’t reserve a room “just in case” you might need it).
  • Whoever reserves a room has the right to use it. If the room has another group set as “priority”, that group needs to negotiate with the person who has it reserved.
  • The Library Operations Manager is the final arbiter of room reservation decisions.

Other reservations

  • Thesis Carrel reservations are for 1 block (renewable) go through Circulation Desk.
  • Locker reservations are for 1 block (renewable) go through Circulation Desk.

Cleanup

  • In general, cleanup responsibilities go in the following order:
    • People who use the spaces clean up after themselves (*Leave No Trace).
    • Custodial staff should straighten as they clean.
    • “Zone Defense” model with employees taking responsibility to tidy (set things in order) in places near where they work.
    • Operations Manager and Student workforce have ultimate responsibility.
      • Classrooms are priority to check early morning / late night.

Miscellaneous

  • Posters / publicity not on paint, wood, glass.
  • Pets are not allowed in the building.
  • Smoking / Vaping follow CC policy (change pending right now).
    • If new policy does not go through, no smoking anywhere in the building, including the terraces, main entry plaza, following city policy (15 ft from entrances).

Access After Hours

  • Building staff may individually enter the building after hours via the card access system.
  • Rooms may be used for events / functions outside of normal library hours. However, in that case a professional staff member must be present at the library entrance until either the library opens again or the event is over, everyone is gone from the building, and the door is locked once again.

Mail

  • All packages stay in the mail room and are picked up from there.
  • Signing for packages
    • Plan A: Operations Manager / student workers plan A (via doorbell option? Check on this – Creekside has it).
    • Plan B: ILL coordinator (closest office).
    • Plan C: Circulation desk and/or ITS: Solutions Center.

Events (Chad will check with Linda Petro for some language)

  • Someone there to meet people
  • Catering and setup folks arriving early, etc.
  • Incentive for resetting room after event (post images of what room should look like)

Public Patrons

  • 2 public patron computers are available near the research desk on the 2nd
    • 1 hour per day, no renewal.
  • Dealing with problem people
    • We will ask campus safety come and give us all a briefing on the topic before Block 1.
    • Treat everyone in a friendly manner.
    • If there’s any question, call campus safety to come talk to the person – they are the first line and they know if these people have been problems elsewhere on campus.
    • When incidents happen, a brief incident report should be sent to all the library partners.
    • Pictures of banned people and a list of names will available in some sort of shared place (TBD).
  • Community organizations (requests directly from local community organizations)
    • Send them to the office of College Events to work with them on using campus space.
    • Official college outreach / conferences are OK – these need to be coordinated / originated from a CC staff member.

Building issues

  • Things like lights being out, urinals running constantly, leaks, doors not working, etc.
    • Please do not contact facilities or create a work order yourself.
    • Plan A – tell the Operations Manager, who is the official liaison with Facilities.
    • Plan B – tell the Library Admin Assistant (Patti).
    • If at night – tell the Library night manager (Corie).

Security Protocols

  • Refer to campus safety guidelines.
  • Locking offices / spaces
    • Group / flex / classrooms should never be locked.
    • Private offices should always be locked if you are not there.
    • Service point areas mostly have some space that is lockable and some that isn’t – please lock the lockable areas when no one is there.
    • ITS: will take charge of deciding which tech should be locked down and how.
  • Entrances and security gates
    • If an alarm sounds, tell the person they need to come back in and check with Circulation
      • South (Main) – Operations Manager
      • North – Operations Manager
      • East – ITS: Solutions Center, GIS Coordinator, Instructional Technologists
    • 2nd floor terrace emergency escape – unknown right now.

Break Room (4th room main and also 2nd floor)

  • Students are not allowed in the breakroom (except for student workers).
  • The room has a keypad, so you can give the combo to student workers.
  • Food left in the fridge will be cleared out once per block.
  • Do your own dishes, clean up after yourself.
  • All other break room issues will be handled by the break room committee.

* Leave No Trace

The library has adapted the following Leave No Trace principles of outdoor ethics to its food and drink policy:

  • Plan ahead and prepare: Plan to eat your meals before you come to the library. If you carry in snacks or drinks, please avoid messy or greasy foods that may damage library material and facilities as well as smelly or noisy foods that may be distracting to others. Bring drinks in covered containers and be careful to avoid spills.
  • Dispose of waste properly: Pack it in, pack it out: carry out any leftover food and dirty dishes that you bring into the library. Place recyclables in recycling bins and non-recyclable garbage in trash cans. If you must dispose of beverages, pour liquids into the bathroom sink before recycling or throwing away the containers. 
  • Leave what you find: Leave library resources, furnishings, and equipment in the same or better condition as you found them. Report accidental spills to library staff as soon as possible.
  • Be considerate of other visitors: Respect your fellow library users and the next generation of library users.

Exceptions. Food and drink are prohibited in certain areas

  • Food is not permitted at any of the computer workstations throughout the library. Please handle drinks (covered) with care when using a library computer.
  • Food and drink are not permitted in Special Collections.
  • Please do not store food or leave food overnight at library carrels.
  • Alcoholic beverages are not permitted in the library except when provided for library-sponsored events in line with campus policies.
  • No food deliveries are permitted except for employees. NO STUDENT PIZZA PARTIES!

Goals. We established our food and drink guidelines with the following goals in mind

  • To preserve our library collections and protect our facility from pests and molds.
  • To promote recycling of appropriate food and drink packaging.
  • To respect our hard-working custodial staff by taking responsibility for our personal behavior.

Membership

Core Standing Members

  • Library Director - JoAnn Jacoby
  • Colket Center Director - Traci Freeman
  • ITS: Solutions Center Team Lead - Chad Schonewill

Rotating Advisory Members

  • Outposters - Drew Cavin
  • Library Services - Jessy Randall
  • Instructional Technology - Matt Gottfried
  • Advising Hub - Jennifer O'Bryant

Ex-Officio Members

  • Tutt Library Operations Manager - Jenn Sides
  • Library Administrative Assistant - Patti Spoelman