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College-wide Policies

Education Assistance Program

Colorado College provides four different education assistance programs for eligible employees, retirees and their dependents. An Education Assistance Program Application form must be completed to participate in any of the four programs; forms are available on the human resources website

Responsible office
Finance & Administration
Responsible party
Director of Human Resources
Last revision
July 2009
Approved by
Other
Approval date
September 2013
Effective date
September 2013
Additional references
None

Scope

All financial and administrative policies involving community members across campus are within the scope of this policy. If there is variance between departmental expectations and the common approach described through college policy, the college will look to the campus community to support the spirit and the objectives of college policy.

Policy

Eligibility

The employment eligibility criteria to participate are as follows: 

 Full-time status (1400+ hours a fiscal year schedule and benefits).

  • If the status of a part-time employee (1000-1399 hours a year) changes to full-time (1400+ hours a year) status without a break in service, the part-time years of service will be pro-rated towards the full-time service requirement.  Two part-time years will equal one year of full-time service.
  • Full-time and part-time service at another accredited college or university immediately preceding full-time employment at Colorado College will be counted toward the service requirement. Two part-time years of employment will equal one full-time year.

If an employee’s employment ends, and is later re-hired as a full-time employee at Colorado College, the entire eligibility period must be met. 

 The years of service eligibility criteria to participate are as follows:

 

 

 

 

CC

Tuition Remission

ACM Tuition Exchange

Partial Tuition Payment

Tuition Assistance Program

Active Full-time Status

Employees

1 yr svc

N/A

N/A

1 yr svc

Spouse/Domestic Partner

1 yr svc

N/A

N/A

N/A

Dependents

5 yrs svc

5 yrs svc

5 yrs svc

N/A

 

Retired Full-time Status

Employee

Yes

N/A

N/A

N/A

Spouse/Domestic Partner

Yes

N/A

N/A

N/A

Dependents

Yes

Yes

Yes

N/A

 

Deceased/Disabled Full-time Status (if the service requirement is met prior to death/disabled)

Spouse/Domestic Partner

1 yr svc

N/A

N/A

N/A

Dependents

5 yrs svc

5 yrs svc

N/A

N/A

 

In 2009, the tuition remission benefits were modified and employees were required to make a decision to remain with the grandfathered plan or to move to the new tuition benefit.  This election was irrevocable.  In the event of termination and rehire, the election is no longer valid, with the new tuition remission benefit applicable on the date of rehire.  The tuition remission benefits are: 

                                  

          Grandfather plan                    

Tuition Remission Benefit(revised)

Attend CC     

100% tuition paid by CC:

0% tuition paid by you

with 5 years of service

90% tuition paid by CC:

10% tuition paid by you

with 5 years of service

Attend ACM

(participating TREP)

50% tuition paid by ACM School  
50% tuition paid by CC

0% tuition paid by you with 5 years of service

50% tuition paid by ACM School

40% tuition paid by CC

10% tuition paid by you with 5 years of service

Attend Other Accredited  Higher Education School $1,000 per year paid by CC. Remaining tuition paid by you with 1 year of service Up to 10% of the prevailing CC tuition paid by CC. Remaining tuition paid by you with 5 years of service

               

Colorado College Tuition Remission

a.)  Dependent Children

Dependent children of eligible employees and retirees, who have been admitted to Colorado College, are eligible to receive tuition remission for up to a total of four years of undergraduate study or through the semester in which 32 credit units are completed, whichever comes first. Credits earned at another institution and accepted by Colorado College will be counted against the tuition remission benefit, except for Advanced Placement (AP) credits, International Baccalaureate (IB) credits, and non-college credits earned prior to high school graduation. 

Dependent children who are attending or are matriculated at other colleges may enroll in on-campus courses as special status students at Colorado College and receive tuition remission.  Although dependent children do not pay tuition, they are to pay for room and board and pay the current per- year dependent student fee and other miscellaneous charges.

At the recommendation of the associate dean of the summer programs, eligible dependents, who are high school students, may be accepted as special student status to take summer school courses. If such students are subsequently admitted to Colorado College, the credits earned in the summer will be included in the 32-units of tuition remission for which they are eligible. 

Requests for tuition remission beyond four years, beyond 32 units of credit to complete the bachelor's degree for dependent children must be submitted in writing to the human resources director.  If denied, an appeal may be submitted to the vice president for finance and administration for final review.

NOTE:  Dependent children are defined as natural and/or adopted children, stepchildren, and grandchildren if:  (1) claimed as a dependent on either the employee’s or the custodial parent’s income tax return during each year of the employee’s participation in the tuition remission program; and (2) less than 25 years of age by December 31 of each academic year in which the employee participates in the program. 

 

b.)  Full-time Employees

Full-time employees may also be eligible for tuition remission for undergraduate and MAT courses if class attendance does not interfere with their normal job responsibilities.  Acceptance in the course is based on available space and such employees will be considered special status students. 

 

c.)  Spouses/Domestic Partners

Spouses/domestic partners of eligible employees may receive tuition remission for undergraduate and MAT courses equivalent to four blocks each year. Acceptance in the course is based on available space and such individuals will be considered special status students.

 

d.)  Retired Employees/Spouses

Retired employees and their spouses are eligible for tuition remission for undergraduate and MAT courses equivalent to four blocks each year.  Acceptance in the course is based on space available and such an individual will be considered special status student (a student who has been accepted as a non-degree seeking student by CC, and who is not enrolled on a full-time basis).

Although full-time employees, spouses/domestic partners, and retired employees/spouses do not pay tuition, they will pay the current per- block student fee and other miscellaneous charges. Graduate-level tuition remission may be taxable under the Internal Revenue Code.

If an employee’s employment at Colorado College is terminated or if he/she resigns, the tuition remission benefit for dependent children will cease at the end of the semester and for the employee, spouse, and/or domestic partner at the end of the block in which the termination or resignation occurred.

 

Associated Colleges of the Midwest (ACM) Tuition Exchange Program (TREP) (for dependent children only)

Eligible dependent children admitted at Associated Colleges of the Midwest (ACM) schools that have an exchange agreement with Colorado College may participate in the program.  The application is subject to the same service requirements as Colorado College's tuition remission program, and to the requirements of the ACM institution to which the student is applying.

Requests for tuition remission beyond four years to complete the bachelor's degree must be submitted in writing to the human resources director.  If denied, an appeal may be submitted to the vice president for finance and administration for final review.

If an employee’s employment at Colorado College is terminated or if he/she resigns, the tuition exchange program benefit will cease at the end of the semester in which the termination or resignation occurred.

ACM institutions that participate in the tuition exchange agreement are:  Beloit College, Coe College, Colorado College, Cornell College, Grinnell College, Knox College, Lake Forest College, Lawrence University, Macalester College, Monmouth College,  Ripon College, and Luther College. Additional documents for the Tuition Exchange Program will be provided upon receipt of the application form.

 

Partial Tuition Payment (for dependent children only)

Eligible dependent children may apply for a partial tuition payment of up to 10 percent of the prevailing Colorado College tuition rate per year (fall and spring semesters only) for a total of four years attendance at an accredited undergraduate college or university other than Colorado College or an ACM TREP participating institution.  The partial tuition payment is the lesser of the actual tuition cost or 10 percent of the prevailing Colorado College tuition rate.

 Requests for tuition remission beyond four years to complete the bachelor's degree must be submitted in writing to the human resources director.  If denied, an appeal may be submitted to the vice president for finance and administration for final review.

The partial tuition payment will be sent directly to the college or university the dependent child is attending. No further payment will be made after an employee’s employment at Colorado College ends. Should employment terminate prior to the start of a semester and the partial tuition check has already been issued for that semester, the individual will be responsible for reimbursement of that check to Colorado College.

Tuition Assistance Program (for employees only)

Colorado College may reimburse eligible employees for courses taken at a business or technical school, or an accredited college or university. Books, fees, travel expenses, etc., are not eligible for reimbursement. Employees already participating in the program will be given preference for continuing awards in subsequent semesters. The maximum reimbursement will be the actual tuition cost but not to exceed the current in-state and in-class rate for comparable courses at the University of Colorado - Colorado Springs. Individuals may receive tuition assistance for a maximum of four classes (12 credits/half-time status) per academic year.  Graduate-level tuition assistance may be taxable under the Internal Revenue Code.

Class attendance and completion of study assignments must be accomplished outside of the employee's normal work schedule unless approved by the supervisor.  Tuition assistance will be offset by any scholarships or grants. It is the employee's responsibility to inform human resources of such reimbursements prior to requesting tuition assistance.  Failure to do so may result in disqualification from the tuition assistance program and appropriate disciplinary action.

The tuition assistance payment will be sent directly to the institution the employee is attending. No further payment will be made after an employee’s employment at Colorado College ends. Should employment terminate prior to the start of a semester and the tuition assistance check has already been issued for that semester, the employee will be responsible for reimbursement of that check to Colorado College.

Procedures

None