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    Data Access Policy

    This policy attempts to clarify how electronic data residing on college systems is the property of Colorado College, but that the privacy of faculty, staff, and students will be respected.

    Responsible office
    Information Technology Services
    Responsible party
    Chief Technology Officer/Vice President for Information Technology
    Last revision
    August 2013
    Approved by
    The Cabinet
    Approval date
    August 2013
    Effective date
    August 2013
    Last review
    February 2016
    Additional references
    None

    Scope

    All financial and administrative policies involving community members across campus are within the scope of this policy. If there is variance between departmental expectations and the common approach described through college policy, the college will look to the campus community to support the spirit and the objectives of college policy.

    Policy

    Colorado College respects the privacy of its faculty, staff, and students. However, electronic data residing on college systems is the property of Colorado College. In rare instances, the college will exercise its right to access this data. To protect privacy in these cases, requests must specify in writing the data being sought, the name associated with the data, and a compelling reason for accessing the data. Requests must be approved in writing by two of the three following college officers: the college president, the dean of the college, and the vice-president for finance and administration. The approved request will then go to the chief technology officer/vice-president for information technology, who will work confidentially with a technician to access the data.

    Procedures

    None