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College-wide Policies

Holiday Pay Policy

Responsible office
Finance & Administration
Responsible party
Director of Human Resources
Last revision
September 2017
Approved by
The Cabinet
Approval date
September 2017
Effective date
September 2013
Last review
September 2017
Additional references
None

Scope

All financial and administrative policies involving community members across campus are within the scope of this policy. If there is variance between departmental expectations and the common approach described through college policy, the college will look to the campus community to support the spirit and the objectives of college policy.

Policy

This policy describes the manner in which eligible staff are compensated for working on holidays.

All staff in hourly positions who are required to work on holidays are compensated as follows:

  • Independence Day – Regular rate of pay and will take equivalent time off during the next pay period or an agreed upon future date within the current fiscal year.
  • Thanksgiving Day, Christmas Day, New Year’s Day, Memorial Day – Regular rate of pay plus one and a half times their regular rate for hours worked OR will be given equivalent time off during the next pay period or an agreed upon future date within the current fiscal year. The immediate supervisor will determine which option is selected.
  • Wednesday before and Friday after Thanksgiving, Winter Break (other than Christmas and New Year’s) – Regular rate of pay plus one-time their regular rate of pay for hours worked OR given equivalent time off during the next pay period or an agreed upon future date within the current fiscal year. The immediate supervisor will determine which option is selected.

All hourly staff enter hours worked in Self-Service Banner using the appropriate earn codes. The payroll department will provide information to enter data before winter break.

All staff in exempt positions who are required to work on a holiday or other days during winter break are able to take time off at a later date with supervisor approval.

All full- and part-time benefit eligible staff are paid their regular scheduled hours for the remaining days during winter break. Staff must return to work for at least 5 business days following winter break to be eligible for winter break pay. 

Procedures

None