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College-wide Policies

College Sponsored Community Service

Full-time and part-time staff may request leave with pay to voluntarily participate in any of the civic or charitable-related trips or activities sponsored by Colorado College. The college offers this paid leave as a benefit to full-time and part-time staff scheduled to work during the college-sponsored community service event but does not request or require them to participate in these civic or charitable-related trips or activities. Such participation in these programs is voluntary and not considered work-related or part of a staff member’s job duties, and therefore is not compensated work time other than those days the staff member is normally scheduled to work.

Responsible office
Finance & Administration
Responsible party
Director of Human Resources
Last revision
August 2013
Approved by
The Cabinet
Approval date
August 2013
Effective date
August 2013
Additional references


All financial and administrative policies involving community members across campus are within the scope of this policy. If there is variance between departmental expectations and the common approach described through college policy, the college will look to the campus community to support the spirit and the objectives of college policy.


The following guidelines apply to this policy:

 A.  Staff may be granted up to four days of paid leave per calendar year under this policy for days that they are scheduled to participate in a community service event.  No stipends or other forms of payment beyond the participant’s salary are allowed.  Paid leave is not granted for days that staff are not scheduled to work. 

 B.  Staff requesting paid leave under this policy shall submit a written request to their supervisors.  If the supervisor approves the leave request, the staff member may register for the program.

 C.  No leave under this policy shall be granted to staff who fail to submit such leave requests in advance of any trips or activities.

 D.  Supervisor approval is required for all authorized leave under this policy.  Supervisors may deny leave requests due to departmental workload, to avoid any disruption in scheduling of staff, or for other operational or business needs.

 E.  Staff who are granted leave under this policy are not entitled to any overtime compensation or reimbursement for travel, lodging, meals, and other trip-related expenses.

 F.  Accidents that occur during community service are covered by the workers compensation insurance carrier.