Faculty Resources


Grades Due Reminder sent on the last day of each block. This burst contains detailed grade entry instructions.

Missing Grades Report will be generated and reviewed by the Dean of Faculty on the first Wednesday after grades are due; reviews are then made weekly on Wednesdays.

Past Due Reminder will be sent on 2nd Wednesday after due date. 

Block: Grades Due:
1 Oct. 3
2 Oct. 31
3 Dec. 5 (extended for fall break)

Jan. 16 (extended for winter break)

Winter Grad Grades due Jan. 27

Half Block

Feb. 6

Winter Grad Grades due Jan. 27

5 Mar. 6
6 Apr. 10 (extended for spring break)
7 May 8
8 *SENIORS* May 24 Due 2:00p TODAY
8 ALL Students Jun. 5


Grades of I (Incomplete) that will convert to NC if not extended (please contact Karen West to extend due dates)

Block: Conversion Date:
1 Last day of block 4
2 Last day of block 5
3 Last day of block 6
4 Last day of block 7
Half Last day of block 8
5 Last day of block 8
6 Last day of block 1
7 Last day of block 2
8 Last day of block 3
A,B,C Last day of block 3

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All class lists associated with your name (including Thesis and Independent Study) should be included in a PDF or spreadsheet file to be received via email Friday evening, before the block starts.

If you're anticipating more than one class list, please scroll through the file. The PDF and Excel files can have multiple tabs or pages.

Waitlists are considered temporary registrations and are removed from student schedules shortly after the class lists are emailed. The attachment to your email is the only record of reference for your waitlisted students! It's a good idea to print and have this available to refer to on the first day of instruction.

You may have had a student ask for your COI PIN or consent of instructor pin. This is a 6-letter combination code that is recognized as your registration approval within Add/Drop and Preregistration.The COI PIN is what the systems will recognize as your permission to move forward with the registration change. All faculty are assigned a PIN each semester they are teaching. You can find your PIN on your Faculty Services tab in Banner under "Your Teaching Schedule".

  • Once a block begins, faculty may choose to add students to their class on days 1 & 2 only.
  • Students adding after the block begins - even those added from your waitlist - are required to obtain the instructor's registration approval pin. This is the COI PIN or consent of instructor pin located in your Teaching Schedule (Banner) and next to the term header.
  • Students have until first Tuesday (days 1 & 2) to update their registration. Students must use the online registration application, Add/Drop.
  • By registering online correctly, the following actions take place:
    • the student is added to the instructor's roster
    • the student is given instant access to the course's Canvas page
    • the student is dropped from a previous roster and associated Canvas page
    • a drop confirmation is shared via emailed to the instructor of the former course
  • Adding a student directly to a course Canvas page can have the following consequences:
    • the former instructor is not notified
    • could impact a student's ability to receive credit for the course.
    • Could jeopardize a student's ability to receive credit for your course.
    • Banner has a backup feed to Canvas scheduled nightly; any adds made directly to Canvas that don't match Banner registrations will be removed.

REMINDER: It is recommended to review your class roster carefully on day 1 and communicate to those students who have not updated their registration to do so by end of day 2. Students who register late (after day 2) should send an email to registrar@coloradocollege.edu and provide your COI PIN as proof of your permission to be in the course.


Thesis, independent study, and rearch blocks are created through an application process available on the Registrar's Office> Our Services (Internships are required to go through Summit).

The student will initiate the appropriate application to have a thesis or independent study course created for them by filling in their advisor and department chair contact (if needed) and following the instructions. Once the application is completed by the student, requests for approvals will be initiated. Processing time can vary depending on timely receipt of approvals and request volume. In most cases, applications are processed within 2-3 business days or sooner. Once processed, the course will display on the faculty member's teaching schedule in Banner.

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Adding or Dropping Classes and Waitlists BEFORE the start of the block

Students can add/drop or add to a waitlist at their convenience through Add/Drop online without a required instructor's consent unless the course requires a prerequisite or COI.

Course Waitlists

  • Faculty are sent their class rosters and waitlist rosters the Friday before the block starts. You may want to print a copy of your waitlist to have handy on Monday.
  • Waitlists for the starting block are dropped at 5pm the Friday before and will no longer be available on Banner. Please refer to your class list email for further instruction.
  • Waitlisted students are required to officially register through the add/drop program with your COI PIN.

Adding or Dropping AFTER the start of the block

Final class rosters are sent to all faculty teaching for the block on the Friday before the block starts. Once final rosters are sent out, students MUST do the following to Add or Drop a class for the upcoming block: 

  • ADD BY 2ND DAY OF BLOCK (1st Tuesday) - Students have until 5pm on the first Tuesday to swap courses. They will be required to enter your COI PIN (Consent of Instructor PIN) to confirm they've received your approval to join your course. Your COI PIN is under your Teaching Schedule in Banner
  • DROP BY 2ND TUESDAY OF BLOCK - Students have until 5pm on the second Tuesday from the start of the course to drop the block (taking a block off) and requires a Block Off Form initiated through the Advising Hub. Students can use Add/Drop to drop the course registration which sends a notification to the instructor of the dropped course and to the student's advisor(s) letting them know they have been removed from the course (students MUST complete a Block Off Form for official approval to take the block off)

Dropping a class DURING the block

  • Students have until the second Tuesday to drop a course registration through the add/drop system in Banner. Please note, this does not require your consent. Students MUST complete a Block Off Form through the Advising Hub for official approval on dropping the block.
  • A notification of this change (drop) is sent to the instructor of the dropped class and to the student's advisor(s).
  • AFTER the second Tuesday drop deadline, students can Petition for an Excused Grade, switch their grade-tracks to a pass/fail option, or discuss possibilities around incompletes to have an extension on submitting coursework. 
Report an issue - Last updated: 10/27/2022