Applicable to Third-Party Lighting Designers and Sponsoring Departments

Purpose

This policy establishes the terms and conditions under which third-party lighting designers and their teams may access and modify the lighting systems in the Kathryn Mohrman Theater at Colorado College. It also defines safety requirements, liability responsibilities, and restoration obligations for all work conducted within the theater.

Authorized Use and Scope

Temporary alterations to the lighting system are permitted exclusively for the purposes of the approved project. All modifications must be approved by the Colorado College Audio Visual (AV) Department in advance. Use is limited to the specified dates and scope of work.

Safety Compliance Requirements

All third-party users and sponsoring departments must comply with the following:

• Adherence to theater safety protocols and all applicable laws and regulations.
• If the designer is not a licensed lighting professional, a Colorado College AV Technician must be present during any rigging, mounting, or rebalancing of each line set.
• The AV Department must receive a full work schedule in advance when technician oversight is required.
• AV Technicians are available during standard hours: Monday–Friday, 9:00 AM – 5:00 PM. Labor charges will apply for after-hours support.
• All work must follow ANSI E1.47 standards and be performed in a safe, professional manner.

Restoration Requirement

All modified lighting systems must be returned to their original condition prior to the next scheduled event in the Kathryn Mohrman Theater.

• This includes restoring all fixtures to their original position, settings, and focus.
• Failure to complete restoration will result in labor charges to the sponsoring department for the time required by AV staff to restore the system.

Minimum Safety Standards

Overhead Rigging and Mounting

• Secure Mounting: All fixtures must be properly mounted and balanced.
• Safety Cables: Each overhead fixture must have a rated safety cable or chain.
• Load Limits: Never exceed rigging/truss load limits. Announce all rigging movement clearly and ensure the area is clear.
• Inspections: Regularly inspect for wear or loose hardware.
• Rigging Compliance: All rigging must meet ANSI E1.47 inspection standards.

Electrical Safety

• Grounding: All equipment must be properly grounded.
• Circuit Load: Do not exceed 80% of circuit capacity. Plan load distribution in advance.
• Cabling: Use only professional-grade, stage-rated cables. No household extension cords.
• Cable Management: Secure cables with Velcro/tie-line. Use ramps in traffic areas.
• Specifications: Operate lights within manufacturer voltage/wattage limits.
• Fire Safety: Maintain adequate clearance between lights and flammable materials.
• Inspection: Inspect all gear before use. Do not use damaged equipment.