Student Employment

You're Hired!

Congrats! Let's get to work.

Once you've accepted a job offer on-campus, you must complete the instructions below before attending any work-related training sessions or completing scheduled shifts.

Please follow these Instructions

Step 1

  • Complete the Student Employee Training on Canvas.
    • You will be required to bring your completion certificate to the Student Employment Office with the rest of your paperwork before you can begin working.
  • Read the two-page Student Employment Quick Guide. 
    • (It is also your responsibility to read the Student Employment Handbook and understand all rules and policies. But this does not have to be done before you move on to the next step).

  • PRINT and complete the Student Employee Hiring Packet with a blue or black pen using wet signatures (no electronic signatures accepted).
    • You will need to provide identification when you bring the packet for processing. Please ensure you review the options and keep in mind that you must have the original documents. Copies are not acceptable. The acceptable documents can be found here.
  • Domestic Student Employment Packet

  • Make an appointment to turn-in your employment packet and present your I-9 ORIGINAL identification documents (see packet for more details).
    • Completed paperwork will NOT be accepted electronically.
  • Identification documents for the I-9 must be original.
    • No copies, pictures, or scans will be accepted.
    • Documents cannot be expired.

After your appointment, you cannot begin working.

  • You will receive an email from Student Employment once your paperwork has been processed with next steps to alert your supervisor you are ready for an EPAF (online hiring form).

 

  • You will receive an email once your EPAF has been approved.
  • Check Banner SSB and ensure you have a timesheet for your new job that you can open.
  • Then, contact your supervisor to schedule your first day of work or training. 

Once your supervisor submits and EPAF and it is approved by Student Employment, you'll see an active timesheet on Banner SSB in a new tab titled Employee.

  • See examples of what a timesheet looks like here: Instructions to find timesheet & Student Timesheet Example
  • Each job has a separate timesheet!
    • If you have more than one job, you must check you have a timesheet for each position before starting!
  • Students may not complete any work or training hours prior to having an active timesheet available in Banner SSB.
    • Not adhering to this policy may result in suspension of your student employment.
  • Your "first day of work" is the first day you log hours, whether it is for work or training.
  • Once you can access your timesheet, the hiring process is done and you can start work! Contact your supervisor for training and scheduling.

If you have received the email that your EPAF is done, but cannot open a timesheet, please contact your supervisor and Student Employment. We should be able to alter the job begin date on your EPAF, then your timesheet will appear. 

Check out the Student Employee Toolkit for the student employee handbook, instructions on how to submit your timesheet, and more!

 

The Student Employment Office also recommends that all students utilize the resources at the Career Center. The Career Center will collaborate with you to go over your future career goals and understand how the skills you learn in your on-campus job will transfer to future post-grad opportunities.

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Already a Student Employee?

If you have already submitted student employment paperwork, but have a new job, please follow these instructions:

If you are already working on-campus, or have previously worked on-campus, and successfully submitted your new student employment packet to Student Employment, you may not have to follow all of the steps above. 

If you have been offered an additional on-campus position, you MAY NOT begin working immediately:

  • Double check your paperwork has been processed by Student Employment.
    • Go to Banner SSB and select "Employee" then "Student I9 Status."
    • Search your name or ID, and if the tool says, "Okay to Hire" then your paperwork has already been processed!
  • Inform your new supervisor that you have already submitted the student employment packet and they can submit an EPAF. 
  • You will receive an email from Student Employment when an EPAF in your name has been approved and you have a timesheet for your new job.
    • Example of what a timesheet looks like here: Student Timesheet Example
      • You must ensure you can see your new position’s title, click the drop menu and access the actual timesheet.
      • Different jobs have different timesheets! 
  • Once you can access your timesheet, you may begin to train and work! Contact your supervisor for training and scheduling.
* Students may not complete any work or training hours prior to having an active timesheet available in Banner SSB. Not adhering to this policy may result in suspension from student employment. 

 

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Report an issue - Last updated: 11/19/2025