Procurement / P-Card & Purchase Orders
The mission of P-Card and Purchase Orders is to provide efficient and responsive procurement services and to obtain high-quality goods and services from vendors who provide value to the institution. This service is provided to faculty and staff in support of the College's Mission and Vision Statement.
NEWS:
Finance open office hours Wednesdays from 2-5 p.m. during July and August, Spencer #215, #203, and #210
P-Card Rules
Receipts- A receipt must be uploaded for each transaction line greater than $5.
- If a receipt is unavailable, a Missing Receipt Affidavit must be completed by the p-card holder and uploaded into UMB for review and approval by your supervisor.
P-Card transactions are uploaded to Banner each week, based on activity that has posted to UMB.
If a transaction has not been coded by the cardholder or their delegate and approved by the supervisor before transactions are uploaded to Banner, it will be posted to:
- Fund: Cardholder’s home Fund
- Org: Cardholder’s home Org
- Account: Unreconciled P-Card Charges (Account Code 708990)
- Program: Cardholder’s home Program
After a transaction has been properly coded and approved, Finance will move it from the “Unreconciled P-Card Charges” account to the correct FOAP. This reclassification will occur the week following approval. Please reconcile your P-Card and/or approve P-Cards weekly to ensure that budgets and reports reflect accurate information as soon as possible.
Other Information
E&I - Educational & Institutional Cooperative Service, Inc.
E&I is a not-for-profit buying cooperative established by members of the National Association of Educational Procurement (NAEP) to provide goods and services to members at the best possible value. The Cooperative is owned by its membership of more than 2,600 colleges, universities, K-12 hospitals, medical research institutions and hospital purchasing organizations located throughout the United States. The Colorado College is a member in good standing with the E&I Cooperative.
Strategic Goals & Responsibilities:
Our strategic goals are:
-To procure as efficiently as possible
-To provide continuous training and education to customers
-To provide knowledgeable information and consulting
-To identify vendors who meet internal customer needs and provide value to the institution
-To minimize disputes between internal customers and vendors
-To maintain ethical business standards
Procurement is responsible for:
-Sourcing and pricing goods or services for the campus community
-Issuing and approving purchase orders to vendors
-Administration of the College's Procurement Card (P-Card) Program
-Continuous monitoring for the College's P-Card Program (internal audit)
-Procuring furniture for the campus (capital construction and operational budgets)
-Administering, in partnership with the Information Management Department, the College's Managed Print Program