Project Request Form • Communications Colorado College

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NOTE: Colorado College is responding to Coronavirus (COVID-19) developments. Summer Block A & B classes are being delivered via distance learning. Admission open houses and visits are canceled. See Coronavirus Updates & Resources here.

Please fill out this project request and submit it to the Communications Office. Complete the entire form, where applicable, before submitting.

For video projects, use this form.
For photography requests, use this form.

NOTE: The creative team requires four weeks for every project. This does not include time for printing and mailing. In addition to this time, allow up to 10 business days for printing and for mailing when planning your project. The production schedule does not start until all content has been submitted, unless the Communications Office will be creating/co-creating the content.

Before filling out this form, please make sure you have read and understand our project completion times. Please direct questions to the Communications Office at X6603 or communications@coloradocollege.edu.

This form will take less than 10 minutes to complete.

Approximate Project Completion Times

Small Projects

Writing Help (word count?): 2 days to 1 week
Graphic Update (web): 1 week
Poster/Flyer: 2 weeks (8.5 x 11, 1 sided, less than 50 word count)
Advertisement (reformat existing): 1 week
Advertisement (new digital): 3 weeks
Advertisement (new print): 3 weeks
Postcard: 2 weeks (1 sided, non-mailer, less than 50 word count)
Social Media: 1-2 weeks
Media Relations: 2-4 weeks
Photographer (internal): GROUP PHOTO: 1 week (up to 10 people)

Medium Projects

Brochure: 4 weeks
Booklet Brochure: 6 weeks, up to 12 pages
Email Newsletter: 3 weeks (includes gathering content)
Digital Presentation: 4 weeks (PowerPoint, Keynote, Prezi; includes gathering content)
Event Program: 3 weeks
Web Landing Page (static): 4 weeks
Web Landing Page (dynamic): 6 weeks
Print Campaign/Mailer: 4 weeks (2-sided postcard/flyer/mailer, more than 50 word count)
Photographer (outside contractor): 4 weeks
Photographer (internal): GROUP PHOTO: 2 weeks (10-20 people)

Large Projects

Multi-page booklet: 8 weeks (more than 12 pages)
Web Form: 2 weeks
Formal Invitation: 4 weeks
Annual Report: 12 weeks
Marketing Campaign (web, digital, and print):12-24 weeks
Photographer (internal/outside contractor): MULTI-DAY EVENT: 4 weeks
Photographer (internal): GROUP PHOTO: 3 weeks (more than 20 people)
Video (unscripted and less than 2 minutes): 8 weeks
Video (scripted or longer than 2 minutes): 14 weeks

PLEASE NOTE: The times listed above are for production only. Please add an additional 1-2 weeks for printing.

Project Title
Department or Office
(First Last) Contact Name
Phone Extension
Email
Who Has Final Approval?

Primary Project Type: Communication Strategy/Planning
Editorial/Written Content
Printed materials
Social Media
Web
Other
Brief Project Description. What kind of materials do you need? Poster, flyer, brochure/program, other. Explain. Quantity?
What quantity do you estimate will be printed: 1-500 501-1000 1001-2000 >2000
Is This Project
If update or redesign, when was it originally created?
Is this request part of a series or larger campaign?: Yes No
If yes, please list the pieces you will need in your project.
If you are requesting a print project, do you also require photography, web, social media, and/or video support for this project?: Yes No
Additional items: If you need photography and/or video support for this project, please also fill out the appropriate form(s).
How will this project be delivered? (e.g., any of the following: as a mailer sent by a mailhouse/printer, delivered to your office/department, launched on the Web)
If yes, please provide additional information
How will text be collected and generated?: My office/department Communications
If text and/or content is ready for use, please upload it here
If this project is a reprint, please upload an image/file of the most recent version here
What will you need from our editorial department? Please be specific.

Date project needs to be delivered
.: Note: The day this form is submitted does not mean the project time has started on the same day. Normally, most projects will commence once all material for the project has been received by Communications.

Who is your audience and what are your objectives?
For example, assistance with social media. Please let us know what other requirements would help make your project successful

What happens next?

A project manager will respond to your request within 48 hours by email or phone.
We will call to confirm the project request, to ask any questions, and to determine the optimal schedule to complete your project.
We will more than likely set-up an initial meeting to discuss the scope of the project, to discern the most successful messaging to achieve your communications goals, and to agree upon tasks and deadlines.
The project manager will send you an invite to Basecamp, the project management system we use in Communications to collaborate on and complete projects. Basecamp is preferable to communicate about projects, rather than email. You will receive instructions on how to use Basecamp. More information about Basecamp can be found here: www.basecamp.com/help.
If you have any questions about this form or process, please email Naomi Trujillo.