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    Project Request Form

    Please fill out this project request and submit it to the Communications Office. Complete the entire form, where applicable, before submitting.

    For photography requests, use this form.

    NOTE:  The creative team requires four weeks for every project. This does not include time for printing and mailing. In addition to this time, allow up to 10 business days for printing and for mailing when planning your project. The production schedule does not start until all content has been submitted, unless the Communications Office will be creating/co-creating the content.

    Before filling out this form, please make sure you have read and understand our project completion times. Please direct questions to the Communications Office at X6603 or

    This form will take less than 10 minutes to complete.

    Approximate Project Completion Times

    Small Projects

    Writing Help (word count?): 2 days to 1 week
    Graphic Update (web): 1 week
    Poster/Flyer: 2 weeks (8.5 x 11, 1 sided, less than 50 word count)
    Advertisement (reformat existing): 1 week
    Advertisement (new digital): 3 weeks
    Advertisement (new print): 3 weeks
    Postcard: 2 weeks (1 sided, non-mailer, less than 50 word count)
    Social Media: 1-2 weeks
    Media Relations: 2-4 weeks
    Photographer (internal): GROUP PHOTO: 1 week (up to 10 people)

    Medium Projects

    Brochure: 4 weeks
    Booklet Brochure: 6 weeks, up to 12 pages
    Email Newsletter: 3 weeks (includes gathering content)
    Digital Presentation: 4 weeks (PowerPoint, Keynote, Prezi; includes gathering content)
    Event Program: 3 weeks
    Web Page(s): 4 weeks Print Campaign/Mailer: 4 weeks (2-sided postcard/flyer/mailer, more than 50 word count)
    Photographer (outside contractor): 4 weeks
    Photographer (internal): GROUP PHOTO: 2 weeks (10-20 people)

    Large Projects

    Multi-page booklet: 8 weeks (more than 12 pages)
    Web Form: 2 weeks
    Formal Invitation: 4 weeks
    Annual Report: 12 weeks
    Marketing Campaign (web, digital, and print):12-24 weeks
    Photographer (internal/outside contractor): MULTI-DAY EVENT: 4 weeks
    Photographer (internal): GROUP PHOTO: 3 weeks (more than 20 people)
    Video Production: 8 weeks

    PLEASE NOTE: The times listed above are for production only. Please add an additional 1-2 weeks for printing.

    What happens next?

    • The project manager will respond to your request within 48 hours by email or phone.
    • We will call to confirm the project request, to ask any questions, and to determine the optimal schedule to complete your project.
    • We may set-up an initial meeting to discuss the scope of the project, to discern the most successful messaging to achieve your communications goals, and to agree upon tasks and deadlines.
    • The project manager will send you an invite to Basecamp, the project management system we use in Communications to collaborate on and complete projects. Basecamp is preferable to communicate about projects, rather than email. You will receive instructions on how to use Basecamp. More information about Basecamp can be found here:
    • If you have any questions about this form or process, please email Naomi Trujillo.