IV. Reporting Prohibited Conduct

1. Time Limit for Making a Report: There is no statute of limitations for reporting a violation of this Policy to the College, however, the College strongly encourages individuals to report the incident as soon as possible to maximize the College’s ability to respond promptly and effectively. The timing of when an alleged incident occurred may affect the College’s ability to respond to the report, including whether a report will be investigated or dismissed.
2. Reporting Resources
   If you have been subjected to, or have knowledge of, alleged conduct in violation of this Policy, including discrimination, harassment, sexual misconduct, or retaliation, there are a number of options available for you to pursue to seek remedy of and response to the alleged prohibited conduct, including: (1) reporting to campus security or law enforcement for immediate response, or reporting to the Sexual Assault Response Coordinator for immediate support; (2) confidential consultation with a privileged confidential resource; (3) consultation with a confidential resource; or (4) reporting the allegations to the College for investigation and/or remedy.
   1. Emergency Reporting: If you or someone you know has been subjected to sexual misconduct or other behavior that may be criminal in nature or otherwise requires an immediate response, you are strongly encouraged to seek immediate assistance, including from law enforcement. If you need immediate assistance, please contact any of the following:
      1. Colorado Springs Police Department: Call 911 (or 9-911 from an on-campus phone) for emergencies and (719) 444-7000 for non-emergency situations. If you are out of town and a situation arises, contact law enforcement in the jurisdiction in which you are located. Should an incident be reported to the police and simultaneously be reported to the College, the College will still investigate and resolve any reports made to the College under this Policy.
      2. Campus Safety: For emergencies, call x6911 on campus or (719) 389-6911 off campus. For non-emergencies, call x6707 on campus or (719) 389-6707 off campus. You may also go to Campus Safety at 219 E. Uintah Street.
      3. The Colorado College Sexual Assault Response Coordinator (SARC)
         Anna Thompson
         On campus phone: 8101
         Off campus phone: (719) 227-8101
         On call advocate: (719) 602-0960
         Email: amthompson@coloradocollege.edu or sarc@coloradocollege.edu,
         Office: Worner Campus Center 219.
         Hours of availability: 24 hours a day, 7 days a week
   2. Privileged Confidential Resources
      1. Consultation: If you are involved in a situation involving prohibited conduct, you may contact a privileged confidential resource who is a member of the College community to discuss the conduct at issue and the options available to you. Confidential resources can offer support such as, but not limited to: offering personal counseling; finding and making referrals to community resources to assist with the issue; pursuing resolution of the issue through the College’s informal or formal procedures; and reporting to the local police. These confidential resources are referred to as “privileged” because state law legally prevents these individuals from disclosing to the College, making a report to the Title IX office, or in most cases, testifying in a criminal or civil proceeding about their communications with you without your consent or as otherwise  or required by law (for example, if there is an imminent risk of serious harm or if you are under the age of 18 and they are mandated under law to make a report).
      2. The Colorado College Sexual Assault Response Coordinator (SARC): The SARC is a College staff member, experienced in working with situations involving gender-based discrimination, sexual harassment, and sexual violence, and serves as a privileged confidential resource for individuals who want assistance from the College in handling their situation. The College’s SARC and contact information is:
              Anna Thompson
              On campus phone: 8101
              Off campus phone: (719) 227-8101
              On call advocate: (719) 602-0960
              Email: amthompson@coloradocollege.edu or sarc@coloradocollege.edu
              Office: Worner Campus Center 219.
              Hours of availability: 24 hours a day, 7 days a week.
         The SARC can explain your options in clear terms and help you in the decision-making process, including whether or not to report to the police or campus safety—which is your decision. The SARC can assist with the reporting of an incident to the police if an individual needs support or assistance in doing so. The SARC can also assist in the reporting of an incident to the College if requested to do so. The SARC also can arrange for transportation to a local hospital for a forensic examination by a trained professional, if desired, and the SARC can accompany a student, faculty member or staff member to the hospital.  The SARC may coordinate the effective implementation of supportive measures to students and employees who are impacted by sexual misconduct even if the party chooses not to file a report of sexual harassment to be resolved in accordance with the procedure of this Policy or the Title IX Procedures.
      3. Student Health and Counseling Center: Students may contact the Student Health Center, which can be reached at x6384 or (719) 389-6384. Medical providers are available to assist you in a confidential manner with your medical and emotional needs. The CC Counseling Center can be reached at (719) 297 7233. Counselors and psychotherapy specialists are available to assist you in a confidential manner with your emotional needs. After hours and on weekends: you may call the Counseling Center number and press 1 to leave a non-urgent message; or press 2 to be immediately connected to a licensed counselor.
      4. Chaplains: Anyone may contact a College chaplain. The chaplains can be reached at x6638 or (719) 389-6638. The chaplains can assist with emotional and spiritual needs.
      5. Employee Assistance Program (EAP): Staff and faculty may access the EAP which provides counseling services for employees. They can be reached at Penrose-St. Francis, The Center for Behavioral Health at (719) 634-1825 or 800-645-6571.
   3. Other Confidential Resources
      Non-privileged Confidential Resources: There are other confidential resources available for information and support. They are not required by the College to disclose what you tell them or report prohibited conduct under this Policy unless: you authorize or request that they do so; there is an imminent risk of serious harm; or they are otherwise required by law to disclose or report what you tell them. These resources are not referred to as “privileged” confidential resources as there is no legal privilege that applies to them; therefore, it is possible that a resource considered “confidential” by the College could be required by a Court or by law to disclose what you tell them in a criminal or a civil proceeding. These confidential resources are as follows:  
      1. College Ombudsperson: Staff and faculty may contact the College Ombudsperson. They can be reached by phone at (719) 331-1733, by email at ombuds@coloradocollege.edu. Their office is at Worner Campus Center 010. 
      2. Gender and Identity Development Specialist: Students may contact the College’s Gender and Identity Development Specialist at extension 6198 or (719) 389-6198. Their email is ngough@coloradocollege.eduand their office is Worner Campus Center 205A.
      3. Student Title IX Assistance and Resource Team (START)is a student-run organization that functions under the supervision of the Sexual Assault Response Coordinator’s (SARC) Office. START members are trained to provide resources and information for students regarding Title IX at the College. They also provide information about other resources available on and off campus related to Title IX issues. Students may schedule an appointment by emailing START@ColoradoCollege.edu.
   4. Requests for Confidentiality: There is further information about confidentiality below in Section III.F., including what happens if you report an incident to someone other than a privileged confidential resource or a confidential resource, or you request that your name not be disclosed to the responding party.
3. Filing a Report Alleging Conduct Prohibited by this Policy
   1. Filing a Report: The College welcomes reports of prohibited conduct at any time, in our attempt to maintain a safe and productive educational community. If you want the College to investigate and remedy the allegations of prohibited conduct, then you can file an incident report by using the online reporting system, which is found here: https://coloradocollege.i-sight.com/portal 
      You can also call, email or visit the Title IX Coordinator or Deputy Title IX Coordinator as follows:
           Title IX Coordinator
           Associate Vice President of Administrative Services
           Phone: (719) 389-6791
           Email: bwilson@coloradocolleg.edu
           Office: Spencer Center, Suite 200
      
           Deputy Title IX Coordinator
           Community Standards and Conduct Specialist
           Phone: (719) 389-6800
           Email: jisringhausen@coloradocollege.edu
           Office: Worner Campus Center, 207
   2. Alleged Conduct by Title IX Coordinator or Deputy Title IX Coordinator: If you wish to report an incident that involves alleged misconduct by the Title IX Coordinator or the Deputy Title IX Coordinator, you may report such alleged incident to the Vice President for Student Life/Dean of Students, the Senior Vice President for Finance and Administration, or the President of the College, and they will determine the appropriate individual to oversee the investigation and handling of the reported incident in accordance with this Policy.
4. Individuals with Reporting Responsibilities
   1. Responsible Employees: The Title IX Coordinator and Deputy Title IX Coordinator are responsible for the College’s response to discrimination, harassment and retaliation reports and complaints, and other duties and responsibilities as required by law; shall receive reports of possible incidents of discrimination, harassment or sexual misconduct; and shall oversee the appropriate resolution procedures.
   2. Mandatory Reporters: All employees of the College, with the exception of confidential resources as defined above, are mandatory reporters. Examples of mandatory reporters include but are not limited to: faculty, extracurricular advisors, coaches, full or part-time staff, paraprofessionals, RAs, and Campus Safety Officers. Contractors and volunteers of the College are also encouraged to comply with reporting obligations.
   3. Prompt Reports by Mandatory Reporters: Mandatory reporters must promptly notify the Title IX Coordinator or Deputy Title IX Coordinator of all known details related to a possible incident of discrimination, harassment or sexual misconduct that is reported to them directly, indirectly, or through a third party, or that they may have observed. Mandatory reporters must report such information regardless of where the incident occurred. If an employee has a question about whether to report conduct, they should err on the side of caution and confer with the Title IX Coordinator or Deputy Title IX Coordinator.
   4. Disclosure to Reporting Party: Mandatory reporters should make every effort to ensure that the reporting party understands: (1) the mandatory reporter’s reporting obligation and (2) the confidential and supportive resources available to the reporting party.
   5. Limited Duty: Employees with reporting obligations under this Policy may not have the authority to institute corrective measures on behalf of the College and thus are distinct from “officials with authority” as such term is defined in the Title IX Procedures, but such employees are still responsible for notifying the Title IX Coordinator or Deputy Title IX Coordinator of a possible incident of sexual misconduct that is reported to them directly, indirectly, or through a third party, or that they may have observed. An “official with authority,” as elaborated in the Title IX Procedures are the following designated individuals:
      • Vice President for Student Life / Dean of Students;
      • Dean of the Faculty; and
      • Senior Vice President of Finance and Administration
5. Other Reporters: While only mandatory reporters are required to report all incidents of discrimination and harassment to the Title IX Coordinator or Deputy Title IX Coordinator, all other members of our community (including students) are encouraged to report such incidents as well. 
6. Mandatory Procedures:  Reports of sexual misconduct that may constitute Title IX Sexual Harassment may trigger the College’s obligation to remedy the allegations in accordance with the Title IX Procedures regardless of whether the reporting party is willing to proceed with such process.
7. Confidentiality of Reports
   1. Reporting obligations of mandatory reporters: Title IX Coordinator, Deputy Title IX Coordinator, officials with authority, and mandatory reporters have an obligation to report alleged violations of this Policy and may not be able to honor a request for confidentiality.
   2. Confidential resources for sexual misconduct: The employees listed in Section B.2. and B.3. are not required to report your identity to the College.  They may serve as either a privileged confidential resource or a confidential resource. You can talk with any of these resources before, during, or after deciding to go through the informal resolution process or formal resolution process.
   3. Requesting confidentiality from non-confidential resources:
      If a reporting party requests confidentiality (or requests to forego a formal resolution process) from someone other than a confidential resource, the College will assess such request in accordance with Title VII, Title IX, and any other applicable law.
      The College will evaluate whether it can honor such a request while still providing a safe and nondiscriminatory environment for the College community. The College may elect to take all reasonable steps to investigate and respond to the allegations, including to prevent the recurrence of the conduct and to limit the effects of the conduct on the reporting party consistent with the request for confidentiality.
      If a reporting party insists that their name or other identifiable information not be disclosed to the responding party and the College agrees to such request, the College’s ability to respond to the incident may be limited.
   4. Clery Act Crime Reporting: The College is required by the Clery Act to report, without personally identifying information, the occurrence of various crimes, including certain sex offenses covered by this Policy. More information about the Clery Act can be found on the College’s website.
8. Immunity for Students – Reporting Certain Violations when Drugs and Alcohol are Involved: The College encourages students who may be the subject of an alleged violation of this Policy or witnesses to a violation to report incidents of alleged sexual harassment or sexual violence, including when drugs and alcohol are involved and such students are concerned about whether, by reporting the incident/concern, they will face disciplinary action based on their use of drugs or alcohol. The College may provide a reprieve from disciplinary actions for students who exhibit responsible and proactive behavior in reporting alleged sexual harassment or sexual violence or acting as a witness during the informal or formal resolution procedures of an alleged violation of this Policy, when such students were under the influence of drugs or alcohol during the incident. Additionally, if the College is investigating cases of sexual misconduct that occurs while the parties are under the influence of alcohol or drugs, the College will not also pursue alcohol and/or drug charges against the responding party except in cases where it is alleged that the responding party provided excessive drugs or alcohol with the intent to engage in sexual activity while the subject of the alleged violation was incapacitated.