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    COVID-19 Message Archive

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    Emergency Response Fund

    Because many in the Colorado College community asked how they can help, we have established the Coronavirus (COVID-19) Emergency Response Fund to meet needs during these uncertain times. Many of our alumni, parents, and friends, as well as members of our Board of Trustees and the president’s cabinet, have contributed. The fund also provides the college with resources to respond to unexpected expenses developing during this crisis and for lost revenue.

    If you wish to contribute, please visit https://ourcc.coloradocollege.edu/covid19responsefund


    In response to inquiries, we have created a form for families interested in donating their room and board credit to the Coronavirus (COVID-19) Emergency Response Fund: https://ourcc.coloradocollege.edu/covid19refunddonation. Alternatively, please contact kbauer@coloradocollege.edu for more information.

    FAQs

    Updated June 26, 2020

    Additional answers will be posted and updated as information is confirmed and available.

    General Questions

    What is the current plan for the coming academic year?

    Colorado College will take a phased approach to bringing students to campus this fall. Our first-year students will be welcomed to campus for a modified New Student Orientation and Block 1 classes, all achieved while observing social distancing and health/safety protocols.

    Teaching Block 1 with fewer students on campus will help us prepare for the next phase, with all students on campus. We plan to welcome all upper-class students to campus in Block 2. Upper-class students will have options for distance learning courses in Block 1, if they choose to enroll.

    Special accommodations will be made for in-person classes for international students on campus if that visa requirement is not waived, as it was in the Spring Semester.  In order to accommodate those who cannot return to campus, classes will be offered in distance-learning mode throughout the entire Fall Semester.

    Who will be welcomed back to campus for Block 1?

    Our first-year students will be welcomed to campus for a modified New Student Orientation and Block 1 classes, all achieved while observing social distancing and health/safety protocols. Additionally, RAs, NSO mentors, student-athletes in NCAA-authorized sports, new transfer students, and international students who are already here are invited to campus for NSO and Block 1. All upper-class students who are invited to campus in Block 1 must enroll in a course.

    Who will be welcomed back to campus for Block 2?

    We plan to welcome all upper-class students to campus in Block 2.

    Is the campus currently closed?

    The campus is closed to visitors, including family members and job candidates. Employees who work on campus must practice social distancing and adhere to the Community Back Together Working Group guidelines and the Centers for Disease Control and Prevention guidelines.

    What on-campus services are open?
    Some campus facilities and services continue operating, but their hours may have changed. View the facilities and operations closures.

    What are the dates of Spring Break next year?

    View the full 2020-21 academic calendar.

    Academics

    General

    What should a student do if a class they need is only offered during a specific block, but they want to use the flexibility described and take that block off?

    As with any academic year, we cannot guarantee a given class will be available in any given block; we will do our best to work directly with students to meet their needs, including extra options this year via the additional blocks, etc.

    What will the process be for suspending a previously scheduled block in the event it must shift to distance learning if a student elects to wait for in-person instruction?

    Students can add/drop classes online until the second Tuesday of the block, should they choose not to continue the course if the format is changed. Then, they can look for an open section of the course and enroll later in the year.

    How will the college address gap semester/gap year requests?

    Each year the Office of Admission grants a number of students an alternate entry term — to a gap semester (Winter Start) or for a full gap year (August 2021 start). Students must contact the Office of Admission directly at admission@coloradocollege.edu or by calling at (800) 542-7214. The Admission Committee will carefully review each request, but alternate entry terms are not guaranteed.

    If we do have in-person classes in the fall, how will students who are unable to attend be able to join the class online?

    The majority of classes will be taught either online or in-person, so students who opt for the distance-learning format should select courses that are available online during those blocks in which they are not on campus.

    Are you assuming that Spring Semester will be in-person?

    We can’t guarantee that, but are hopeful, based on input from health professionals.

    Who will teach these extra blocks? Isn’t staffing them going to be a problem?

    We don’t anticipate a problem in staffing — professors will spread out their teaching in varying ways across the blocks, and some will choose to teach extra blocks for our typical compensation for doing so. As with every year, we will also have some block visitors who teach.

    How will professors hold office hours — will they be online or in-person?

    This depends on guidance from public health authorities and also the professor; office hours will occur for each class.

    Registration for Courses and Transfer Credits

    How will pre-registration work for this format? Should students rethink their current eight-block registration or should they start over?

    This has not yet been decided. Students are currently registered for Fall 2020, but not yet for Spring 2021 or J Block. It may be possible to use a modified pre-registration process in order to get students registered for J Block, Spring 2021, Summer 2021, and the two Half Blocks. This will depend on having courses for subsequent blocks finalized by Block 1 2020.

    Will the class schedules for J Block, spring blocks, and summer blocks get posted/updated before the beginning of the Fall Semester, and what will that preregistration process look like?

    Yes, J Block, Half Block, and Spring 2021 schedules will be posted as far in advance as possible, with the goal of Fall 2020. It will be necessary to do some degree of planning for Summer 2021 depending on need and conditions as the year unfolds.

    Will CC accept credits from classes taken in person at an in-state school?

    CC can accept transfer credit from other institutions; the transfer needs to be approved before the student enrolls. Typically, CC will accept transfer credits in cases where the course is not offered here and fits within the student’s academic plans. Read more about the transfer credit guidelines.

    Meeting Graduation Requirements

    I need all of the classes I’m currently registered for to graduate/complete my major/stay on track. Will the same classes be offered during the same blocks regardless of format (distance, in-person)?

    In general, this should remain true, though expect some shuffling of classes as we finalize planning. As always, the college will work with every student to help make sure they can get the requirements they need filled.

    Will seniors planning to take Blocks A and/or B be able to walk at graduation in May 2021? What if a senior has completed all school requirements and major requirements but wants to take advantage of the 10-class offer; can they still take summer classes after graduating?

    Students will be able to participate in graduation with 28 instead of 30 credits next year, if they are registered for the remaining units in Blocks A and B. Consistent with CC policy, students who have officially graduated will not be allowed to remain on campus to continue taking classes.

    What about the scheduling of required senior seminars and thesis blocks, if students can opt not to take the blocks in which they are offered?

    Thesis blocks could be flexible, based on department policies and requirements. Students will be expected to complete senior seminar requirements during blocks in which they are offered.

    Lab Courses

    Will classes that require in-person instruction (labs, etc.) be moved to later blocks if distance learning is implemented?

    Departments and the Academic Programs and Policies Work Group are both looking at the best ways to balance this across the year.

    How will people who may be forced to distance-learn due to health constraints take lab classes?

    This is also being discussed by the Academic Programs and Policies Work Group, and we will do our best to offer a variety of options.

    Will you be considering having some classes in-person (even if most classes are not in-person), especially upper-level lab courses?

    This depends on guidance from public health authorities. The college is considering this as part of the planning scenario discussions.

    Distance Learning

    How do I obtain my books for class?
    Students may order their books online via the CC Bookstore. Ground shipping is free for orders over $25.

    What kind of technology will be required to participate in distance learning? Is there a provision for low-income students who might not have access to what’s needed? CC students will need access to a computer with connectivity to the internet so they can use Canvas and the materials that faculty post there. At the beginning of the academic year, the college loaned computers to students who could not afford them. We will work with students on a case-by-case basis if there is a need.

    How will exams be administered? For lower-stakes exams and quizzes, Canvas offers a tool for tests. Take-home, open-book exams can be shared via Canvas, OneDrive, Google Drive, and Dropbox. Proctoring generally isn’t used at CC because of the honor code. However, for high-stakes exams, various proctoring apps are available for installation through Canvas.

    How will students with learning disabilities be accommodated with distance learning? Students concerned about the accessibility of distance learning for those with learning disabilities can reach out to Director of Accessibility Resources Jan Edwards at jedwards@coloradocollege.edu or by calling (719) 227-8294. Edwards will be working with faculty to adjust academic accommodations as needed.

    Students, if they have not already done so, should submit requests for faculty notification regarding accessibility per the usual process. The Accessibility Resources staff will be available via phone and email throughout Summer Session and can schedule in-person appointments for students who are on campus.

    What resources will be available to support students in distance learning?
    The academic support services in Tutt Library, including the Quantitative Reasoning Center, the Writing Center, the cultural and linguistic diversity education specialist, the thesis writing specialist, and the GIS technical director will be ready to support students in their classes. These areas will post information on their individual webpages and on the COVID-19 website under “Teaching and Learning.” Please feel free to contact departments and staff by email.

    Travel

    Will travel restrictions be placed for the upcoming academic year?

    Students, faculty, and staff should expect travel restrictions throughout the Fall Semester and those who do travel out of state or to virus “hotspots” may be required to quarantine. Updated information on these restrictions will be shared closer to the opening date when we have current state guidance. Students who plan to travel outside the state for Fall Break (Thanksgiving) will not be allowed to campus for the rest of Block 4; therefore, they should take Block 4 classes remotely if they intend to earn credit for that block.

    Travel will follow state guidelines:

    • Currently, anyone who has traveled to a hotspot should stay at home for at least three days, taking their temperature daily. Employees may return to work if they have no elevated temperature.
    • In addition to state guidelines, athletics teams will also follow NCAA and conference guidelines
    • Students, faculty, or staff who have been traveling internationally and are planning to re-enter the campus environment must follow state and local health department recommendations and requirements. At this time, this includes quarantine at home for 14 days, checking temperature twice a day, monitoring for onset of symptoms of COVID-19, and maintaining contact with theappropriate health department as directed.

    Why are there so many breaks — the usual block breaks, Fall Break, etc. —  when students are likely to travel and could be exposed to Coronavirus and then return to campus?

    We are actively discussing travel policies and restricted travel will be in place even with these block breaks, etc. But the breaks are key to allow faculty to grade and prep for subsequent blocks as well as to give students mental health breaks between blocks. Block 4-specific policies will be responsive to the public health conditions.

    What is our plan to address independent student travel over block breaks? Will they be allowed to travel but not to hotspots? Who will be in charge of enforcing and tracking this?

    The college is planning for various scenarios, including travel, and will be guided by both state and county guidelines and our own assessments of how to maximize a safe environment under the conditions.

    Will field trip courses occur?

    All Fall 2020 blocks away have been canceled. Beyond Fall 2020, we don’t know yet. This topic is part of active discussions, and any field courses we can offer safely we will.

    Tuition/Financial Aid

    How does payment/tuition work if a student wants to take a semester off?

    The plan as announced is specific to a student who pays the total annual comprehensive fee. The charges for a student who enrolls for only a portion of the year have not yet been determined.

    How will tuition and payments work during this system given that the current withdrawal system may not be conducive to these changes? Will there be refunds on a block-to-block basis?

    See above.

    If a student takes only five blocks next year (all during the same semester), will that student only be charged for one semester of tuition?

    See above.

    Will students pay for only eight-and-a-half blocks worth of housing if they continue taking courses into the summer?

    A student who pays the total annual comprehensive fee will be eligible to stay in campus housing for the academic year at no additional charge.

    When do you expect to make a decision on whether spring courses will be online? If CC decides to go online at some point during the year, do families have an option to get a full tuition refund per each block and choose not to do the online format?

    We have not established a target date for announcements concerning Spring Semester courses. See above.

    If students take summer blocks, does it use their Wild Card?

    A student who pays the total annual comprehensive fee may take 10 blocks at no additional cost without using their Wild Card.

    Will students on work-study get paid like they did at the end of the 2019-2020 academic year?

    No. Work-study students will be paid for hours worked.

    If students choose to take a block, or two, or three off in the fall, will they still be allowed to work remotely for their on-campus job? What if they decide to take the whole fall off?

    Students will need to be on campus in order to be paid for working an on-campus job.

    Student Life

    How will campus dining be handled?

    Our campus food service provider, Bon Appetit, is following industry best practices to increase safety. Bon Appetit will be the only vendor allowed to cater at the college. Meal times may be extended over a longer period of time in order to eliminate crowding.

    Housing

    Even if there’s distance learning, can students apply to live on campus?

    Yes. The college is working on multiple scenarios and we anticipate housing students on campus in all circumstances.

    How will you organize roommate/dorm life once students arrive?

    We are working on plans to reduce the number of students in residential housing to prevent crowding. Measures include:

    • No temporary triple housing
    • Providing some options for rooms with private bathrooms
    • Safety strategies for the use of common bathrooms
    • Increased cleaning and sanitation
    • Developing policies for having guests and changing rooms
    • Reconfiguring common areas to enhance spacing
    • Obtaining rooms for sick students to self-isolate safely until they are well

    Is off-campus living an option for next year?

    Yes, for seniors and other students who have applied and have been approved to live off-campus.

    How soon will students know if they may switch to off-campus housing?

    The criteria to be approved to live off-campus has not been changed. The college is working to secure additional housing for our students with many options that include private bedroom and bathroom configurations. More information will be made available prior to the housing assignment/selection process that will begin in early July.

    If a student already received a housing assignment and classes are in-person for the fall and spring, is the student still guaranteed that original housing assignment?

    Unless public health guidelines and state imposed rules don’t limit the housing type you selected, yes. Those with housing assignments already may be given an option to select a different housing type if desired once all of the housing options are announced.

    If seniors need to take classes into the summer will there be summer housing options?

    Yes.

    Is the college making changes to the three-year housing agreements?

    No.

    What are the rules for the Greek houses on campus?

    No special rules have been put in place for the Greek houses. However, all housing areas may have limitations on size of gatherings and social distancing.

    Health/Precautions

    What safety protocols are being put in place?

    We all must do our part to help our campus and our community stay safe. College leadership and working groups continually monitor the number of cases and situation related to COVID-19, and will adapt quickly if needed. We are implementing a multi-layered approach that includes:

    • social distancing at all times
    • wearing masks
    • handwashing
    • screening
    • testing
    • contact tracing
    • isolation and quarantine capability
    • holding classes and activities outdoors when the weather allows
    • classes and activities occurring only in small groups
    • hand sanitizer available throughout campus
    • Plexiglass shields at some front desks, counters, and cashier locations
    • proper ventilation in all areas

    In addition, we are researching technology solutions including density monitoring systems for larger buildings; a health-check app; and queuing systems to eliminate people standing in lines.

    What is your plan to care for sick students?

    We have designated isolation and quarantine spaces if needed for students living in campus housing, and are developing isolation and quarantine protocols that ensure that any students in isolation or quarantine have access to medical care, mental health supports and care, food delivery, and other basic needs/services. We will be working with the Student Health Center, Bon Appetit, Campus Safety, and the Residential Experience staff to finalize protocols for supporting students who get ill.

    How is the college planning to take care of and protect student workers and staff in positions of heightened exposure such as facilities workers, janitors, and kitchen staff?

    We are evaluating work spaces to make them as safe as possible which includes proper ventilation in areas, installing Plexiglass shields at certain front desks/cashier stations, providing masks for those who don’t have any, providing hand sanitizer and other protective measures. As is the case with all employees we count on everyone to do their part to help maintain a safe work environment; stay home if not feeling well, regular hand-washing, wearing masks, following state and local public health guidelines, etc.

    Are you planning to keep students on campus regardless of the surrounding community infection/spread?

    Some public health decisions won’t be able to be made in advance. The college is not isolated from the city of Colorado Springs, so it is possible the college will need to make decisions based on conditions within the surrounding area of the campus.

    How do you intend to enforce mask-wearing and social distancing when not in classes and controlled times/spaces?

    Various working groups are looking at safety measures for our return; we will rely on clear and consistent communications, but members of our community will also be held accountable for measures to help ensure the safety of our community.

    How many free counseling sessions will students receive next year? Will it still be six or would CC consider adding more?

    The college will continue to provide the six free sessions and will monitor the ability to provide additional sessions as well as continuing to build capacity for telehealth options for our students. We always have the option of expanding on the six free sessions, depending on the circumstances for each student. The student simply needs to discuss it with their counselor.

    I have symptoms, but Optum is closed and not answering the phone: 
    Self-isolate and call Colorado Help COVID-19 at (877) 462-2911 and speak to the providers there. They will give you further directions.

    What are the logistics of quarantining a student on campus?
    We ask that any student choosing to self-isolate let the COVID-19 Emergency Response Team incident commander know so that the college can provide support. Maggie Santos: msantos@coloradocollege.edu(719) 389-6181.

    Where can members of the CC community get tested? 
    Testing will be conducted for any symptomatic students, faculty, and staff. We are arranging for testing to be conducted on campus by a large healthcare organization that can provide quick turnaround of test results. That organization will also work with our Athletics Department both to determine type of testing and testing schedules for varsity athletics, and to carry out that testing. A campus team of trained staff will work in collaboration with our public health department to conduct contact tracing. 

    Has there been an increase in disinfectant efforts by the cleaning staff on campus?
    Yes, Sodexo staff, who provide custodial services to the Colorado College campus, have increased their cleaning efforts, especially on touch-points such as light switches, door knobs, water fountains, and handrails, using disinfectant cleaner that can kill bacteria, viruses, and fungus, and a deep clean was conducted in the spring.

    Could a medical professional be included in one or more of your working groups?

    We will be doing that for a group focused on testing, tracing, and response, and are also actively consulting with a wide variety of medical professionals on all fronts.

    Athletics

    What is the decision about fall sports?

    We plan for the return of fall NCAA-authorized sports to campus. The COVID-19 Athletics Action Team is developing plans to enhance a safe return to athletic activity. We will be following state, NCAA, and conference guidelines, including for travel and competition, and continue to develop plans for access to practice and competition.

    Is there a CC working group looking at issues relating to COVID-19 and CC athletics?

    Yes, Colorado College is following national best practice by forming an Athletics COVID-19 Action team. View more details on the team as well as a dedicated webpage section for athletics-specific updates.

    Would a fall-sport athlete still be eligible if he/she took off two blocks in a row, now that Fall Semester has the extra J Block?

    Yes. As long as a student-athlete is in at least three of the five blocks in the Fall Semester (Blocks 1 through 4, plus J Block) then they are considered full-time students and are eligible.

    Has CC initiated contact with the NCAA about obtaining waivers for athletes if their seasons are canceled to ensure they don’t lose eligibility for a partial season?

    The NCAA has already granted waivers for spring sports athletes who lost most of their seasons this past spring. Should seasons be canceled or severely shortened this year, then the NCAA will likely continue to grant eligibility waivers for any seasons lost.

    Have you thought about using student mentorship positions across campus to help facilitate a virtual orientation and welcome to CC before students are able to return to campus?

    Yes. Amy Hill, director of campus activities and student orientation, has called together a First-Year Transition Implementation Team, which includes colleagues from the Office of Outdoor Education, Bridge Scholars Program, Global Scholars Program, Center for Global Education and Field Study, Academic Programs, Alumni and Family Programs, the Residential Experience, and the Butler Center. This group is thinking creatively about how to engage the New Student Orientation leaders, Bridge mentors, International Student Orientation leaders, RAs, First-Year Program mentors, move-in workers, and other student leaders to help build community and potentially implement components of an online NSO Program. Regardless of the format, our incoming students will have a great team of peer mentors, faculty, and staff as well as intentional programming to aid in their transition to CC.

    What club and intramural sports will be offered?

    Club sports participation details are in progress, however it is likely the experience could be significantly altered. Intramural participation begins Block 2 and plans also continue to develop to provide organized sport and fitness opportunities to our students. For more information on recreation plans, contact Chris Starr, cstarr@coloradocollege.edu.

    When will the fitness center reopen?

    Following state and county health guidance, we are planning a phased opening of the Adam F. Press Fitness Center with capacity limits for campus community members beginning in early August. More information will be posted here.

    Policy on Group Gatherings

    Is the Colorado Springs Fine Arts Center at Colorado College canceling events and activities?
    The Fine Arts Center is currently closed to the public. The museum, events, classes, and programs will reopen only if local, state, and federal guidelines allow. Updates here: https://fac.coloradocollege.edu/coronavirus/

    Can non-CC community members still reserve and use the spaces on campus?
    All non-CC conferences and events have been canceled. Weddings and funerals at Shove Memorial Chapel will continue only if local, state, and federal guidelines allow.

    What activities will be offered if everyone is on campus?

    More information about programming and activities will be shared once group size and social distancing expectations are announced.

    Employment

    The Working Group on Administrative Policies is establishing policies for staff, faculty, and student on-campus accommodations; determining employment and benefits policies for staff and faculty who cannot be on-campus; and creating policies for campus vendors, contractors, and visitors to include reporting requirements and on-campus check-ins. This team is setting campus event policies, including those for any external organizations, and setting travel policies for all members of the campus community, including mandatory reporting of personal travel.

    What is the plan for employees returning to campus?

    In order to allow for a safe return to work, the majority of employees have been working from home. Beginning in mid-July, some areas supporting students and faculty will return to campus, adhering to the state’s 50% density limit: No more than 50% of our workforce may be on campus at any time and no more than 50% in any one building at a time.

    Should employees be wearing face masks while on campus?
    All employees visiting or working on campus must wear face cloths/face masks anytime they are near others who don’t live in their household. Campus Safety has some face cloths/face masks available; call (719) 389-6707 if you need one.

    Are in-person meetings discouraged?
    Employee meetings should still be virtual whenever possible. Social distancing must be observed in the few instances that virtual meetings are not possible. Small groups may meet outdoors if distanced. Outside speakers/visitors to meetings in enclosed spaces are discouraged. Only catering from our food-services provider, Bon Appetit, is allowed. Bon Appetit is following industry best practices.

    Faculty

    Can faculty members choose to continue teaching remotely?

    Faculty members, including those teaching CC100 classes, have the option of teaching remotely if they have vulnerabilities or COVID-19 concerns. All faculty should be prepared to teach remotely or to offer a hybrid version of their classes, if possible, to accommodate the needs of faculty, staff, and students who may not be able to be on campus throughout the 2020-21 academic year.

    Will professors be given the option of being in the classroom or teaching remotely?

    Yes

    In any given block, should professors be prepared for regular in-person instruction and some online or asynchronous version of the same course, at the same time?

    This is being discussed by college leadership and the Academic Programs and Policies Work Group.

    How will department chairs be compensated for the extra work this may cause?

    We will have to evaluate exactly what extra work the new calendar generates for chairs and directors and determine what compensation would be appropriate.

    Will the contracts for 10- and 11-month employees be extended, as some of the new dates would fall outside of their contracts or their contracts may need to start earlier to support further online transition?

    Days and hours of employment for these individuals may need to be adjusted. These adjustments will be handled on a case-by-case basis.

    First-Year Students

    As we work to prioritize the safety of our students, guests, faculty, and staff while also preserving the impactful experience of an in-person orientation and achieving the same outcomes and goals of our traditional New Student Orientation program, both on campus and through a more local Priddy Experience. NSO will be designed to meet Centers for Disease Control, local/state, and campus guidelines.

    What will the move-in process be like for incoming students?

    An extended move-in will take place August 14-16 to allow for proper social distancing; students will be able to sign up for available timeslots in advance (more information coming soon). Students participating in early arrival programs, such as Bridge Scholars, International Orientation, and fall athletics, will be contacted by their specific program administrators with more information regarding move-in.

    How will the college handle 2020 New Student Orientation?

    Amy Hill, director of campus activities and student orientation, welcomes your questions as she and others continue to work on orientation contingency plans. The First-Year Transition Implementation Team, along with the larger NSO Planning Committee, is working on developing several detailed contingency plans to make sure that incoming students’ needs are met as they make the transition to Colorado College. New Student Orientation will be delivered using online modules, in-person sessions (following local/state guidelines), live-streaming, and small-group meetings. The revised NSO schedule will allow for better social distancing and safety, increased retention of required information, community building opportunities, reflection, and adjustment to campus, while preserving the key aspects of the NSO experience as much as possible.

    As a complement to NSO programming in August, incoming students can expect to have the opportunity to participate in Choose Your Own Adventure sessions and informal meet-and-greets with returning the students online beginning in mid- to late-June. Incoming students should watch their email for future CC Bound newsletters that will keep them updated on what to expect as more decisions are made; updates will also be posted on the CC Bound Website.

    What modifications have been made to Family and Parent Orientation?

    Due to space capacity and in an effort to limit the number of guests on campus and traveling from around the country and world, students are limited to having just one guest accompanying them to campus for move-in. Only one guest will be allowed in the halls at a time for move-in; family and parent programming will primarily be offered online via virtual sessions.

    Prospective Students

    Are admission open houses and on-campus tours canceled? Yes. We are saddened not to be able to welcome admitted and prospective students in the usual manner, but we know that the avoidance of group gatherings and of unnecessary travel are both strong preventive measures to guard against the spread of COVID-19.

    Will there be any sort of online/virtual replacement for open houses and tours?
    Visit our virtual tour on the website, or look on the Admission homepage at https://www.coloradocollege.edu/admission