- Facilities Operations & Closures
- Give to the Emergency Response Fund
- HR: Working Through COVID-19
- Teaching & Learning Resources
- For Students: 4 Tips for Learning Online
- Practices for Supporting International Students Abroad — Suggestions for Staff and Faculty
- Study Abroad & Other International Travel
COVID-19 Message Archive
Emergency Response Fund
Because many in the Colorado College community asked how they can help, we have established the Coronavirus (COVID-19) Emergency Response Fund to meet needs during these uncertain times. Many of our alumni, parents, and friends, as well as members of our Board of Trustees and the president’s cabinet, have contributed. The fund also provides the college with resources to respond to unexpected expenses developing during this crisis and for lost revenue.
If you wish to contribute, please visit https://ourcc.coloradocollege.edu/covid19responsefund
Updated March 26, 2020
What is a stay-at-home order?
Gov. Jared Polis issued a stay-at-home order for the state of Colorado that took place beginning at 6 a.m. on March 26. The stay-at-home order does allow people to go out for essential needs such as groceries, medical care, or prescriptions, and to ride bikes, hike, visit parks, get exercise, or walk dogs while maintaining social distance. We encourage our campus community members to continue getting exercise and fresh air, while adhering to the guideline to stay at least six feet away from others. This new order amplifies the importance of doing our part to reduce the spread of Coronavirus (COVID-19).
Is the campus closed? On March 26, the governor added higher-education institutions who are providing distance learning to the list of “critical businesses” that may continue operating. This means Block 7 and Block 8, delivered via distance learning only, will proceed. The campus will continue operating, but most employees will telecommute March 18-April 17. Only those employees who provide critical services to our students may come to campus. All others must work from home. Employees who work on campus will practice social distancing and adhere to the Centers for Disease Control and Prevention guidelines. The campus is closed to visitors, including family members and job candidates.
What is the new schedule for the academic year?
In order to allow time for faculty to prepare Block 8 classes to be delivered via distance learning modes, we have adjusted the academic calendar further. We now WILL have a block break, and it will be longer than usual. Both Block 7 and Block 8 will be three full weeks long, and the academic year will end two days later than originally planned. See the updated academic calendar. Specific changes:
- Block 7: Monday, March 30-Friday, April 17.
- Block break: Saturday, April 18 - Sunday, April 26.
- Block 8 (also delivered via distance learning): Monday, April 27-Friday, May 15.
Why has Spring Break been extended a week?
Extending Spring Break (Thursday, March 12 to Sunday, March 29) gives the college additional time to monitor and assess the ramifications of the virus’s reach, and will allow faculty more time to modify their classes to be delivered via distance learning.
Which students will be allowed to stay on campus?
Room and board will be provided only to students who have no option but to remain on campus, including international students, those whose legal residence is Colorado College, and those with other extenuating circumstances. Approved students will be provided with housing, meals, and technology support. Student Life is no longer accepting requests to stay on campus. Students who qualify for need-based aid and require emergency assistance should contact email@example.com. Other Student Life questions can be sent to Zak Kroger firstname.lastname@example.org.
I’ve already left campus, and I didn’t pack up my room. What will the check-out process be like?
Residence Life will make plans to reconnect students with their belongings. Until that happens, students’ belongings will stay in their rooms.
I’ve already left campus, but I forgot something important?
Students who need access to their rooms to obtain critical items (NOT for a full move-out) should contact Campus Safety, (719) 389-6707 or email@example.com. Students should email Campus Safety to determine whether the purpose for returning to campus is deemed critical.
Can parents pack up a dorm room on their student’s behalf?
Parents or a designated individual can be sent on the student’s behalf only to obtain critical items. The student must email Campus Safety with the name of the designated individual, the time they will be arriving, and the items the individual will be obtaining from the student’s room. Campus Safety will be checking the identification of any designated individuals and making sure the student has given written permission for the individual to enter their room.
Can students leave their cars parked on campus?
Yes. Students should make sure that their car is parked in one of the college campus parking lots; vehicles should not be left on city property for extended periods of time; they could be towed. If students have a permit, they should make sure it is in full view. Students who have not already purchased a permit will not be expected to purchase one in order to leave their cars in the parking lots while away. Campus Safety is assembling a list of all vehicles that will be left on campus. Contact Campus Safety at (719) 389-6706 with your name and license plate number.
Note: The Colorado Springs Airport will offer 50 percent off parking ($3.50/day with the discount) for college students from March 13 to April 15 to attempt to minimize some of the financial burden of students returning home. Students must show a valid college ID upon their return to receive this discount.
Will students be allowed to return to class after Spring Break?
Students are not to return to campus after Spring Break. Spring Break will be extended one week, and Block 7 classes will begin Monday, March 30, delivered via distance learning. Block 8 classes also will be delivered via distance learning.
Can a student who was off-campus studying abroad return to campus now?
The college is unable to take in students who are not currently living on campus through the special approval process. We are currently at the maximum capacity we can safely accommodate. The college’s on-campus staffing resources are very limited and most offices are closed. Inquiries about summer housing can be taken after April 15 and should be directed to firstname.lastname@example.org.
What on-campus services will be open?
Some campus facilities and services continue operating, but their hours may have changed. View the facilities and operations closures.
For students staying on campus over break, how will meals be handled?
View the Facilities Operations & Closures page.
Who will have access to buildings on campus? In order to ensure greater security while there are fewer people on campus, all campus buildings will be locked. Students, faculty, and staff will need to use their Gold Cards for access. Students who have permission to be on campus, along with faculty and staff providing essential services, still may access Worner Campus Center with their Gold Cards from 7 a.m. to 11 p.m. Key-card access doors are the south door and the northwest doors only. Students who do not have permission to remain in the residence halls will not have access to their rooms unless they make arrangements with Campus Safety, (719) 389-6707 or email@example.com for temporary access to obtain belongings. Students who are approved by their supervisor to work will have access to their workplace.
I was in the mountains skiing over the March 14-15 weekend and have symptoms, should I get tested?
If you are still on campus, contact Optum Urgent Care at (719) 636-2999. They will triage your symptoms over the phone and give you further directions. If you are no longer on campus, contact your local health care provider.
My friend was in the mountains over the March 14-15 weekend. Should I get tested?
If you or your friend have symptoms and are still on campus, contact Optum Urgent Care at (719) 636-2999. They will triage your symptoms over the phone and give you further directions. If you are no longer on campus, contact your local health care provider.
I have symptoms, but Optum is closed and not answering the phone:
Self-isolate and call Colorado Help COVID-19 at (877) 462-2911 and speak to the providers there. They will give you further directions.
What are the logistics of quarantining a student on campus?
We ask that any student choosing to self-isolate let the COVID-19 Emergency Response Team incident commander know so that the college can provide support. Maggie Santos: firstname.lastname@example.org; (719) 389-6181.
Does the Student Health Center have sufficient resources to deal with COVID-19?
Optum, which operates the Student Health Center, does have the ability to test for COVID-19, but suspected cases are first screened to determine if they reach the level to merit a test. Anyone suspecting exposure should call ahead before going to the health center: (719) 389-6384.
Where else can students get tested? Will they go to Penrose Hospital? Does Penrose even have tests?
Colorado College is in close proximity (1.6 miles) to Penrose Hospital, which is well-equipped to deal with COVID-19 cases. Penrose Hospital has a plan in place to deal with potential COVID-19 cases. The hospital is equipped with negative airflow rooms that are required to care for certain infectious diseases or viruses (like COVID-19). They conduct drills to address these scenarios as part of their standard emergency preparedness activities. Penrose is working closely with suppliers to ensure they have access to the necessary supplies to keep both patients and staff safe.
Has there been an increase in disinfectant efforts by the cleaning staff on campus?
Yes, Sodexo staff, who provide custodial services to the Colorado College campus, are increasing their cleaning efforts, especially on touch points such as light switches, door knobs, water fountains, and handrails, using disinfectant cleaner that can kill bacteria, viruses, and fungus, and a “deep clean” is being conducted over Spring Break.
How will work-study (as a portion of an awarded financial aid package) be handled?
Students who are on work-study as part of their financial aid package and have not yet earned their total award will earn their usual wages even if they cannot perform their duties. Contact email@example.com for more information.
Will students have to pay room and board if they are not living on campus anymore?
We will determine a process for prorated room and board for those students who are not residing on campus. More information on this will be provided.
Will there be financial assistance for students who have already booked their return flight to campus and cannot afford to book a return flight for a later date? Students who qualify for need-based aid and require emergency assistance should contact firstname.lastname@example.org. Other Student Life questions can be sent to Zak Kroger email@example.com
Will my tuition be refunded if I take three classes, rather than four, this semester?
Because the college is continuing with a full academic program, the longstanding policy regarding tuition refunds remains in place. Students who enroll in three or more blocks during a semester are charged full tuition. This policy is broadly consistent with our peer institutions, and is vital to the college and its planning. We are pro-rating our room and board fees in recognition of the need for most students to leave campus.
All non-essential college travel, domestic and international, is canceled until further notice. This includes conferences. Check with airlines and hotels to see if refunds or waivers are available.
If faculty, staff, or students are returning to campus from a CDC Level 1, 2, or 3 country, it is mandatory that they self-isolate for 14 days once they have returned. Faculty and staff traveling outside the state must communicate with COVID-19 Emergency Response Team Incident Commander Maggie Santos, firstname.lastname@example.org, as well as their supervisor before departing; they should report where they are going, and their planned activity. Those traveling to high-risk areas or events will be required to self-isolate after their trips.
Are the study abroad programs canceled? Yes, all CC-led study abroad programs have been canceled for the current semester.
Is there a timeline as to when study abroad programs will resume? We will assess and alter plans as merited by conditions in the host country or changes to airline or entry requirements (abroad and within the United States). We are setting April 15 as a decision date for summer off-campus courses.
If students are currently abroad, how do they come home? Contact Maggie Santos, Campus Safety director and incident commander of the Emergency Response Team, email@example.com or (719) 389-6181.
In regard to meeting academic requirements, students should contact their academic advisor and the Center for Global Education & Field Study at (719) 389-6077.
What resources are available to students who do not have internet or have slow internet at home?
Internet providers have started announcing various packages to help those who don't have internet or have slow internet at home during the COVID-19 outbreak. Here's a partial list so far of what they are offering:
- FCC agreement stating that providers will waive late fees, not cut off service for lack of payment, and open hot-spots
- Comcast: offers free WiFi for two months to low-income families, plus all Xfinity hot-spots are free to the public during this time
- Charter Free Internet offer for two months
- AT&T: offers open hot-spots, unlimited data to existing customers, and $10/month plans to low-income families
- Verizon: no special offers, but following the FCC agreement
- Sprint: follows FCC agreement, provides unlimited data to existing customers, and, starting Tuesday, March 17, will allow all handsets to enable hot-spots for 60 days at no extra charge
- T-Mobile: follows FCC agreement, plus unlimited data to existing customers, and, coming soon, will allow all handsets to enable hot-spots for 60 days at no extra charge
Can students attend class from their home states and not return after break?
Distance learning classes will be offered for Block 7 and Block 8.
If students are on campus, are they expected to attend from their dorm rooms?
Students who stay on campus should expect that courses will be offered in a distance-learning mode as they will be for all students. There will be few activities, and students must not gather in groups of more than two.
How do I obtain my books for class?
Students may order their books online via the CC Bookstore. Ground shipping is free for orders over $25.
How will courses that mandate in-person attendance be handled (labs, physical education, performing arts, etc.)?
Faculty and staff have been working to adapt courses to be delivered via distance learning, with excellent results: Of the courses originally offered, only 10 were canceled, so 113 classes will continue. We are committed to finding classes for all students who may have had their Block 7 classes canceled; faculty for 23 classes have added seats – 160 total – so students on waitlists can be accommodated.
The administration is committed to making sure all seniors with a plan to graduate in May will graduate. Seniors, if you were registered for classes in Blocks 7 and 8 that were canceled and that you need to complete graduation requirements, we will work with you to come up with options for graduating on time. Seniors should contact Vice Provost Pedro de Araujo, firstname.lastname@example.org. If you were registered for now-canceled courses that are required for your major, contact your major department chair or your major advisor to discuss options.
If your coursework was canceled and was to fulfill a general education requirement, look for another course that will fulfill the requirement and add that course. If you are having difficulty finding another course, reach out to a member of the Student Opportunities and Advising Hub to discuss:
Teresa Leopold: email@example.com
Jane Byrnes: firstname.lastname@example.org
Matt Edwards: email@example.com
Nikkita McPherson: firstname.lastname@example.org
Jennifer O'Bryant: email@example.com
What kind of technology will be required to participate in distance learning? Is there a provision for low-income students who might not have access to what’s needed? CC students will need access to a computer with connectivity to the internet so they can use Canvas and the materials that faculty post there. At the beginning of the academic year, the college loaned computers to students who could not afford them. We will work with students on a case-by-case basis if there is a need.
How will exams be administered? For lower-stakes exams and quizzes, Canvas offers a tool for tests. Take-home, open-book exams can be shared via Canvas, OneDrive, Google Drive, and Dropbox. Proctoring generally isn’t used at CC because of the honor code. However, for high-stakes exams, various proctoring apps are available for installation through Canvas.
How will students with learning disabilities be accommodated with distance learning? Students concerned about the accessibility of distance learning for those with learning disabilities can reach out to Director of Accessibility Resources Jan Edwards at firstname.lastname@example.org or by calling (719) 227-8294. Edwards will be working with faculty to adjust academic accommodations as needed.
Students, if they have not already done so, should submit requests for faculty notification regarding accessibility per the usual process. Requests received after the March 10 announcement about Block 7 will be processed during the week of March 23. The Accessibility Resources staff will be available via phone and email throughout Block 7 (Monday, March 30 to Friday, April 17), and can schedule in-person appointments for students who are on campus.
What resources will be available to support students in distance learning?
The academic support services in Tutt Library, including the Quantitative Reasoning Center, the Writing Center, the cultural and linguistic diversity education specialist, the thesis writing specialist, and the GIS technical director will be ready to support students in their classes during Block 7 and Block 8. These areas will post information on their individual webpages and on the COVID-19 website under “Teaching and Learning.” Please feel free to contact departments and staff by email.
Policy on Group Gatherings
Are group gatherings allowed? Everyone on campus must observe social-distancing requirements, staying at least six feet away from others. Students should not gather in groups; please pursue activities on your own or with only one other person.
Will graduation be canceled? We are monitoring the situation and will follow up with communications regarding this as soon as possible.
Will a student's ability to graduate be affected? We understand that seniors are worried about meeting graduation requirements. Students should look for an email from Vice Provost Pedro de Araujo that was sent on Monday, March 16, with further information.
Are admission open houses and on-campus tours canceled? Yes. We are saddened not to be able to welcome admitted and prospective students in the usual manner, but we know that the avoidance of group gatherings and of unnecessary travel are both strong preventive measures to guard against the spread of COVID-19.
Will there be any sort of online/virtual replacement for open houses and tours?
Visit our virtual tour on the website, or look on the Admission homepage at www.coloradocollege.edu/admission.
Will sporting events be canceled? Spring varsity sports are suspended. The NCHC hockey tournament was canceled.
Is the Colorado Springs Fine Arts Center at Colorado College canceling events and activities? The Fine Arts Center is closed through at least April 17. Updates here: https://fac.coloradocollege.edu/coronavirus/
Should staff and faculty still be coming to campus?
Only those employees who provide critical services to our students may work on campus. All others must work from home. Those employees performing essential functions such as security, medical and mental health, housing, food service, and critical research may continue working on campus while maintaining social distancing. Employees, please contact your supervisor if you have questions.
The Office of Human Resources has developed a website to assist employees as we continue to work through COVID-19. If the nature of your position allows you to work from home for all, or part, of your regular duties, please consult with your supervisor and division head to develop a work-from-home plan. Similar to many of our peer institutions, we are requiring that telecommuting agreements be logged on this form and routed through the approval signatures. Once approved through your division leadership, they should be sent to Human Resources at email@example.com.
Employees who do still report to work on campus must adhere to the protocols advised by the Centers for Disease Control and our local public health department to keep safe and healthy, including not reporting to work if they have symptoms or have been exposed to the virus. Those who have traveled to CDC Level 1, 2, and 3 countries or high-risk areas will be expected to work from home or stay off campus for 14 days after their return and report their travel to Emergency Response Team Incident Commander Maggie Santos, firstname.lastname@example.org, (719) 389-6181.
Are we discouraging in-person meetings?
Employee meetings should be virtual whenever possible. Social distancing must be observed in the few instances that virtual meetings are not possible.