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    FAQs

    Updated November 18, 2020

    Table of Contents

    Additional answers will be posted and updated as information is confirmed and available.

    NEW: Spring 2021 Plan

    General

    Who may live on campus starting in January?
    All students currently living on campus may remain on campus.

    • In addition, the following groups of students may live on campus:
      • Seniors who already have housing assignments
      • First-year students who were sent home at the end of Block 1
      • First-year and new transfer students who chose to take classes remotely this fall
      • New winter-start students
      • New transfer students
      • New Fall Semester-away students
      • Any remaining NCAA student-athletes not already on or near campus
      • International students (starting with Block 5)

    Students in the above groups:

    • Will be part of arrival and randomized testing pools
    • In order to retain campus access, must complete:
      • an online module on virus protocols
      • a spring living survey

    Our intent is to allow seniors to finish their last year at CC, and to allow new students and international students to become better established in their first year.

    Has the academic calendar changed? Will there be a Spring Break?
    CC will not have Spring Break this year, in order to reduce the risk of massive outbreaks and quarantines, which are likely if students and other campus community members travel broadly for several days and then return to campus. We will have a regular block break instead.

    The academic calendar has been adjusted for Spring Semester, with new dates for J Block, Block 5, and Block 6:

    • J Block will now be a full 18-day block, Jan. 4-27
    • Block 5 will now be Feb. 1-24
    • Block 6 will now be March 1-24

    The dates for Blocks 7 and 8 are unchanged.

    What is the plan for Commencement?
    Because state public health guidelines do not allow large gatherings due to the risk of spreading the virus, the likelihood of holding traditional, in-person Commencement ceremonies is slim. We will share our decisions in March.

    How will the college handle students trying to travel during the block break? 
    As part of our risk-mitigation protocols, we have consistently stated that students who leave the state once they are on campus should not return to campus, but rather continue their courses remotely. We’ve also highly publicized the COVID-19 Risk Scale through our “Avoid the Block Break Outbreak” campaigns. Ultimately, we can’t track where our students are going and what they’re doing. We must rely on students employing the same code of honor and honesty they employ in other aspects of their lives here at Colorado College.

    How does the college expect staff to take time off when many staff members would take time off during Spring Break or January?
    Any staff who took time off during Spring Break had to use vacation time; employees should schedule vacation time as usual, with approval from their supervisor.

    Student Life/ Housing

    When will students hear about housing?
    The Residential Experience team will provide housing details the week of Nov. 9; final housing assignments will be viewable in Banner by Nov. 17.

    Can students who had hardships in the fall stay on campus in the spring? Yes.

    Can students who did not appeal for hardships in the fall because they did not take classes appeal for the spring?
    Yes, students can still write to CampusAppeals@coloradocollege.edu for on campus requests or emergencyrequests​@coloradocollege.edu for funding requests. 

    Why do only the big 3 residence halls have to remain at 50%, but not the others?
    This is based on consultation with our own Scientific Advisory Group and El Paso County Health Department. Not all housing configurations are the same – some offer private bathrooms or physical configurations in which student “pods” can minimize contact with others outside of their pod. Private bathrooms and physical configurations are a large part of the consideration on whether or not a particular residence hall can safely house full or half-capacity. Ultimately, the goal is that we can minimize the risk of large-scale quarantines of large halls; this is why we’re holding those large halls to 50% capacity. 

    Will there be protocols put in place for the buildings that are more than 50% as well as the big three halls?
    Yes, all students, regardless of where they live, are expected to follow all risk-mitigation protocols and all students will be grouped into “pods,” which are social and living units of not more than 10 students.

    Will off-campus students have access to on-campus resources?
    Because the three-year residency requirement was eliminated for this academic year, students not listed in the groups above (such as sophomores and juniors) may live off-campus, and will have access to campus buildings and classes after they successfully complete:

    • testing
    • an online module on virus protocols
    • a spring living survey

    Students already living near campus in non-campus assigned housing should continue their current housing arrangement. Sophomores and juniors may live off campus for Spring Semester, and will receive priority for housing during the summer for Blocks A, B, and C. 

    Will there be additional, college-planned events during the spring block break?
    Yes, we always have an array of fun, free, virtual and in-person block break events that meet COVID safety guidelines. Even over a typical Spring Break, we’ll certainly offer those engagement opportunities.

    Athletics

    Currently, all Colorado College NCAA athletics teams are scheduled to compete during the 2021 Spring Semester.

    How will testing work for NCAA athletics participation? 
    Colorado College is following NCAA, conference, and state/county level recommendations for resocialization and testing. The health and safety of our student-athletes is overseen by our sports medicine team and physicians. We are also working with the CC Athletics COVID-19 Action team to coordinate with on-campus policies and protocols. Testing above and beyond our campus approach will be informed by NCAA considerations and managed by the sports medicine team. Exact timing and protocols will be developed and timed with any competition or travel-related activities. For questions related to athletics medical information or policies, please contact Richard Bennett, associate athletics director for sport performance and well-being, at rbennett@coloradocollege.edu.

    How will athletics-related travel be accomplished and what protocols will be in place? Will other campuses be following the same protocols at CC?
    Colorado College will continue to monitor state, county, NCAA, and conference guidance as we assess plans and needs for travel related to NCAA participation. Athletics conferences are engaged in weekly conversations about agreed-upon protocols across campuses. The health and safety of our student-athletes and community is our top priority.

    Who will be able to attend and watch sporting events?
    It is unclear at this time who will be able to attend practice or competition outside of student-athletes, coaches, and support staff. Colorado College plans to work with the county as well as monitor conference and NCAA best practices to inform our visitor and spectator policy.

    What recreational opportunities will be available (fitness center, club sports, intramurals, group fitness classes)?
    Campus recreation is committed to providing recreational opportunities to the CC community. The fitness center will continue to be open and group fitness classes offered as county and state guidelines permit. Currently, six club sports are active on campus; view the student contacts for these sports. Spring intramurals are being planned: Four vs. four volleyball, badminton, ping-pong, and short-sided ice hockey. Masks are required for all activities; capacity restrictions and social distancing will be enforced for all campus recreational activities.

    I have questions about my NCAA eligibility; who should I talk to?
    For questions related to NCAA eligibility (or any compliance-related topics) please contact Greg Capell, our department compliance coordinator, at gcapell@coloradocollege.edu.

    General Questions

    What is being done to get more students back to campus?
    Our goal is to bring back all of our students in a safe and responsible manner. The following are some of the concrete steps we are taking to achieve this goal:

    1. We are having ongoing weekly meetings with our local and county health professionals to make sure that college leadership can always understand the changing landscape and guidance and that we can quickly adapt to those measures. We have hosted county health professionals for campus walk-throughs to make sure they understand our strong procedures and protocols across campus.
    2. We are adopting newer, faster, and reliable testing strategies on campus. Our enhancements allow us to provide a faster turnaround time which improve our contact tracing efforts.
    3. We are working with our Colorado College Scientific Advisory Board and our local county health professionals on additional strategies. For example, we now have access to wastewater testing kits which help us detect and mitigate the spread of COVID-19.

    We have cohort and living models that help us de-densify our campus spaces and reduce the need for shared common spaces.

    What is J Block and how can I have a full CC experience if I take a semester off?
    If a student decides to take a gap semester, it is still possible to take a full academic year worth of credits without paying additional tuition before the next academic year begins in August. A student can take six to eight blocks starting with J Block, blocks 5, 6, 7, and 8, and blocks A, B, and C.

    Are masks required in Colorado?
    Colorado Governor Jared Polis extended the statewide mask mandate, requiring all individuals age 10 and above to wear masks while in indoor public spaces.

    Exceptions are made for individuals when seated at their tables in a restaurant. Masks must be worn when entering and exiting restaurants, going to the restroom, and any other time they are not seated at their table. Masks must be worn on public transport and when waiting for public transport; similar rules apply to rideshare services and other mass transport. Individuals who are unable to wear masks due to a health condition are exempt, as are individuals who are hearing impaired or communicating with someone who is hearing impaired. Violators will be subject to civil or criminal penalties, “including but not limited to prosecution for trespass.” Watch the press conference.

    Is the campus currently closed to visitors?
    The college will remain closed to visitors, including family members and job candidates. There will be no outside speakers coming to campus. The college will remain closed to the routine delivery of products from vendors.

    Will retirees be able to visit campus?
    No, we want to mitigate risk to both retirees, who are likely in a higher-risk group, and to the campus community as a whole by limiting visitors to campus.

    How will CC restrict visitor access?
    Lanyards with a visible CC ID are required while on campus. The college will be taking the steps necessary to make sure that access to buildings is only open to members of the CC community. Buildings that are more frequently used by visitors, such as our library, Worner Center, and athletics spaces, will be monitored closely by Campus Safety and by building managers to make sure that people are aware that we are limiting access to campus during this time.

    What on-campus services are open?
    Some campus facilities and services continue operating, but their hours may have changed. View the facilities and operations closures.

    Academics

    General

    What is the difference between hybrid and flex courses?
    A hybrid course has in-person components and remote components that are required for all students. For this course, a student would have to be living on-campus to attend all components.

    A flex course can be taken completely remotely, but there are some optional in-person components for students to participate in. Because the in-person components are optional, students are not required to be on campus.

    How do online courses compare to in-person courses?
    In terms of the delivery format, online and in-person courses are not the same. However, in terms of quality of instruction, we believe these courses are similar at CC. Over the summer, the college invested resources to help faculty develop their online courses. Faculty were supported to think strategically in the delivery of the course’s content, and our faculty have put a lot of time into crafting their online course offerings to be as robust as possible. We encourage students to try an online class and see if remote learning is right for them.

    How were courses selected for in-person classes? How were courses and students selected to remain on campus?
    All hybrid and in-person classes were evaluated to determine if the course could be altered for remote learning or if the in-person component was necessary for academic progression. After evaluating these courses, it was determined that the college could continue all in-person courses and hybrid courses with a lab component while also maintaining a safe population density on campus.

    If I want to drop a block, who should I talk to?
    If you are a returning student and you want to take a block off or want to apply for a gap semester or gap year, please contact the Student Opportunities and Advising Hub, and they will discuss with your adviser what this means for your academic plan and start the paperwork.

    Will advising be available for students?
    Yes, both faculty and staff advisors are available for all students. We strongly encourage students to reach out to their advisors to schedule an informal session and talk to them about the semester. Although sessions will be held remotely, advisors are ready to support their student advisees.

    What should a student do if a class they need is only offered during a specific block, but they want to use the flexibility described and take that block off?
    As with any academic year, we cannot guarantee a given class will be available in any given block; we will do our best to work directly with students to meet their needs, including extra options this year via the additional blocks, etc.

    If I have requested a gap semester, can I switch to a gap year?
    Yes, we will allow students to change their decisions. Please contact the Admission Office (first-years) or the Advising Hub (upper-division students) to change your request.

    What will the process be for suspending a previously scheduled block in the event it must shift to distance learning if a student elects to wait for in-person instruction?
    Students can add classes in Banner through the add/drop tab until 5 p.m. on the first Tuesday of the block. For Block 1, students can drop classes in Banner through the add/drop tab until the third Tuesday of the block, should they choose not to continue the course if the format is changed. Then, they can look for an open section of the course and enroll later in the year.

    Will CC accept credits from classes taken in person at an in-state school?
    CC can accept transfer credit from other institutions; the transfer needs to be approved before the student enrolls. Typically, CC will accept transfer credits in cases where the course is not offered here and fits within the student’s academic plans. Read more about the transfer credit guidelines.

    Will seniors planning to take Blocks A and/or B be able to walk at graduation in May 2021? What if a senior has completed all school requirements and major requirements but wants to take advantage of the 10-class offer; can they still take summer classes after graduating?
    Students will be able to participate in graduation with 28 instead of 30 credits next year, if they are registered for the remaining units in Blocks A and B. Consistent with CC policy, students who have officially graduated will not be allowed to remain on campus to continue taking classes.

    What about the scheduling of required senior seminars and thesis blocks, if students can opt not to take the blocks in which they are offered?
    Thesis blocks could be flexible, based on department policies and requirements. Students will be expected to complete senior seminar requirements during blocks in which they are offered.

    Distance Learning

    How do I obtain my books for class?
    Students may order their books online via the CC Bookstore. Ground shipping is free for orders over $25.

    What kind of technology will be required to participate in distance learning? Is there a provision for low-income students who might not have access to what’s needed? 
    CC students will need access to a computer with connectivity to the internet so they can use Canvas and the materials that faculty post there.

    Computers: Students who do not have access to a laptop and demonstrate financial need can request a loaner computer from the college.

    Internet connectivity: Students who do not have access to high-speed internet at home can use their CC login credentials at any college campus that also uses Eduroam. There are locations all over the United States and select locations outside of the U.S. View the list of active Eduroam sites near you

    How will students with learning disabilities be accommodated with distance learning? 
    Students concerned about the accessibility of distance learning for those with learning disabilities can reach out to Director of Accessibility Resources Jan Edwards at jedwards@coloradocollege.edu or by calling (719) 227-8294. Edwards will be working with faculty to adjust academic accommodations as needed.

    Students, if they have not already done so, should submit requests for faculty notification regarding accessibility per the usual process. The Accessibility Resources staff will be available via phone and email.

    What resources will be available to support students in distance learning?
    The academic support services in Tutt Library, including the Quantitative Reasoning Center, the Writing Center, the cultural and linguistic diversity education specialist, the thesis writing specialist, and the GIS technical director are ready to support students in their classes. These areas will post information on their individual webpages and on the COVID-19 website under “Teaching and Learning.” Please feel free to contact departments and staff by email.

    Travel

    Can students travel during Fall Break?
    All students should avoid travel over Fall Break. Students who travel out of state over Fall Break will not be permitted to return to campus after Fall Break because of the potential for bringing the Coronavirus back to campus and to the wider Colorado Springs community. Students who travel must take Block 4 remotely. If you need to make adjustments to your Block 4 schedule due please contact the Advising Hub: advisinghub@coloradocollege.edu. Read additional information.

    If a student travels out of state or to a Colorado hot spot over Fall Break, will they be allowed to return to their off-campus supplemental housing?
    Students, regardless of housing assignment, should avoid travel over Fall Break. This guidance is in alignment with the latest state health update. If they choose to go home, students should stay at home until J-Block or Block 5. If they choose to return to Colorado Springs after traveling for Fall Break, they should complete their classes remotely, and not access campus for any reason. However,
    even if students are not on or using campus facilities, they still increase the risk for everyone they’re interacting with in the CC and broader community. We ask everyone to carefully consider how they can shape their plans to best protect the safety of our campus and community.

    Can students leave Colorado for Winter Break (Dec. 17-Jan. 3)?
    Yes, the college anticipates many students will travel over Winter Break and we have plans in place to mitigate risk associated with the return to campus in January. Students will be permitted to travel home for Winter Break and will be welcomed back to campus in January. Students who are taking in-person or hybrid courses have move-in and testing priority for J Block; other students will be welcomed back for Block 5. More specific information about January move-in will be available in a recorded information here after Nov. 10.

    Will study away and field trip courses occur?
    All Fall 2020 blocks away have been canceled. Beyond Fall 2020, we don’t know yet. This topic is part of active discussions, and as the college makes decisions about resuming off-campus study away programs (domestic and international), details will be posted to the Center for Global Education & Field Study COVID-19 updates page.

    Tuition/Financial Aid

    What is the impact on billing/cost? 
    View the FAQs that the Student Accounts Office has developed for more information.

    How will work-study be affected?
    Students in Colorado:
     Any student living in the State of Colorado, whether on or off campus, will be able to work for Colorado College either on campus or remotely. Those who are eligible to work are highly encouraged to apply for jobs.

    Students outside of Colorado: Students participating in distance learning from outside of the state of Colorado will not be eligible to work. For students awarded work-study as part of their financial aid package, Colorado College will supplement half of the fall work-study award by crediting it to the student’s account. It will either reduce what the student owes on a payment plan or will create a refund. The college will complete this once the list of students who have left campus has been finalized (around Thursday, Oct. 1).

    How will housing and meal plan refunds work?
    We are finalizing our lists of students who are approved to either stay on campus or come to campus beginning in Block 2 so we can appropriately credit students’ accounts for housing charges they may not be incurring. For students who are moving off campus or are not approved to live on campus, we will remove their housing and meal plan charges that have not incurred for the year. The students who lived in South, Mathias, or Loomis halls and were quarantined will not be charged for their housing for Block 1. For meal plans, we will remove charges that do not correspond to meals that have already been consumed. In addition, there is an infrastructure fee that we will prorate for the one block students have been on campus.

    If a student has not set foot on campus whatsoever, all fall and spring charges will be removed from their account. We will then determine what will happen for the spring once spring housing assignments are shared, and we will place corresponding charges on a student’s account.

    How will financial aid be impacted for students living off campus?
    Financial aid will not change for students who have not been invited to stay on campus and choose to move to private housing in Colorado Springs. We will ask students to upload their lease to the Financial Aid Office so we can see that they are living in the area. All students who receive financial aid have been sent an email with instructions and the link to do that. We will receive a list of students who have moved off campus. If we have a lease on file for that student, we will adjust the bill, leave aid, and it will either reduce the amount a student owes Colorado College or, if they have financial aid that’s over tuition, they will receive a refund.

    Will I be charged for housing if I was quarantined?
    We know the housing situation has been very difficult for those living in quarantined halls. The college will credit the accounts of all students living in Loomis, Mathias, and South halls for their Block 1 room charges. This includes students who had room assignments in those halls but were moved elsewhere for quarantine or isolation.

    Will I receive a credit for food charges?
    Students will be charged based on the amount of dollars that they have used up to the date they leave campus in addition to a prorated fee.

    Will a student still be able to work for CC, especially in a work-study position, if they are not on campus? 
    Students who are not on campus or in the state of Colorado at this time are not allowed to work remotely. Students who are on work-study as part of their financial aid package and are not able to remain on campus will hear from the Financial Aid Office in the coming week; the college is formulating a plan to help these students who are unable to work. 

    If I secure an off-campus living arrangement, will my financial aid award help pay for my housing and food expenses?
    The college has suspended the three-year residency requirement for the 2020-21 academic year. Thus, all students who desire to live off campus are free to secure their own housing for the remainder of the academic year, including Blocks A-C. Students who reside in Colorado Springs are included in our COVID-19 testing and tracing protocols.  Students receiving financial aid from the college must furnish a lease with their name and the dates of the rental agreement to the Financial Aid Office. Otherwise, the college will assume that students have returned home and their cost of attendance will be adjusted accordingly.

    Student Life

    What resources and support are available for students living off-campus?
    Students living off campus do have access to campus. We are including students living off campus in our COVID-19 testing and tracing protocols as long as they have registered their Colorado Springs address with us. All students residing in Colorado Springs who are enrolled in classes will have access to our services at the Student Health Center. Additionally, the off-campus RLC, Luis Valdez, will provide support for students living off-campus. Please see our Facilities Operations and Closures for hours of operation and safety measures.

    How do I get access to campus?
    In order to retain or gain access to campus, students with on-campus approval must complete COVID-19 screening test and receive a negative result; complete all components of the “Safe Return to Campus Student Expectations” Canvas course, and complete the fall living survey. The deadline for campus access this fall was October 5. Procedures for gaining access in the spring will follow soon.

    Housing

    Has the three-year residency requirement changed?
    The three-year residency requirement is lifted for the current (2020-21) academic year. First-years, sophomore, and junior students are allowed to live off-campus for this academic year.

    How is the college supporting students looking to move off campus?
    The college does not have the resources to provide direct assistance for off-campus housing searches. Students who are relocating to off-campus apartments in Colorado Springs not owned or leased by Colorado College must provide an address. If the student is a financial aid recipient, they need to provide a copy of their lease to the college. Students living off campus and in Colorado Springs remain part of our testing and tracing protocol.

    What transportation services are available for students living in supplemental housing?
    Buses run from campus to the Lodges and West Edge apartment complexes and back Monday through Friday during the block; there is no bus service during block breaks. Buses are filled to no more than 50% capacity. Masks are mandatory. During warmer weather drivers open roof top hatches to allow more fresh air to enter the passenger area. The transportation schedule shows pick-up and drop-off locations and times, and is subject to change and dependent upon usage. 

    Health/Precautions

    General

    What protocols have been put in place to mitigate risk?
    Read more about our risk-mitigation protocols.

    How many free counseling sessions will students receive next year? Will it still be six or would CC consider adding more?
    The college will continue to provide the six free sessions and will monitor the ability to provide additional sessions as well as continuing to build capacity for telehealth options for our students. We always have the option of expanding on the six free sessions, depending on the circumstances for each student. The student should discuss it with their counselor.

    Will the college take disciplinary action against students who tested positive for COVID-19 and didn’t follow the risk mitigation protocols?
    We cannot share medical, disciplinary, or identifying information about any students who test positive.

    Could a medical professional be included in one or more of your working groups?
    The working group focused on testing, tracing, and response does include medical professionals, and the college also is actively consulting with a wide variety of medical professionals on all fronts.

    COVID-19 Testing

    NEW: Should I get a COVID-19 test before I travel?
    Testing prior to a trip will only tell you whether you had an active infection with enough viral load to be picked up by the test at the time of the test. 

    Remember that you could develop illness and become contagious anytime from 2 to 14 days after an exposure, and that travel itself can increase your risk of exposure. The best way to protect your family is to stay home. There is currently a very high demand for COVID testing in El Paso County due to high rates of COVID-19 infection. We cannot accommodate all requests for testing on campus at this time.    

    • Anyone who is experiencing symptoms or believes that they have been exposed to someone with confirmed COVID should call the Student Health Center or the UHC Nurse Triage line to determine their need for testing.  
    • For anyone else who would like to get tested and is not in this week’s random sample, there are a number of testing facilities in town.  Please be aware that due to the high demand for testing, turn-around times in many labs have been significantly slowed; you may wait as long as 3-7 days to get test results back.

    Regardless of test results, you should always continue to engage in standard risk-mitigation practices like maintaining physical distance from other people outside of your living unit, wearing masks, washing your hands frequently, and avoiding touching your eyes, nose, and mouth.

    How does COVID testing work?
    There are two kinds of tests available for COVID-19: diagnostic tests and antibody tests.

    • Diagnostic tests tell you if you have a current infection by detecting genetic material from SARS-CoV-2, the virus that causes COVID-19, in the nose and upper throat. Currently there are two types of diagnostic tests:
      • Moleculartests, such as RT-PCR tests, that detect the virus’s genetic material. Results can be available from between 24 hours and several days.
      • Antigentests detect specific proteins from the virus. Results can be available in as little as 15 minutes.
    • An antibody test might tell you if you had a past infection. Your immune system develops antibodies in response to threats like viruses. Antibodies help fight infections, can take several days or weeks to develop after you have an infection, and may stay in your blood for several weeks or more after recovery. At this time, it is not known whether the presence of antibodies means that you are immune to COVID-19, nor how long such immunity might last.

    How accurate are COVID tests?
    Both molecular and antigen diagnostic tests are highly specific, meaning they almost never give a false positive. If you are tested for COVID-19 and the test comes back positive, you can be very sure that you have this virus.

    However, no test is 100% accurate. The accuracy of COVID-19 tests vary depending on which test is used, the type of specimen tested, how it was collected, and the duration of illness, as well as errors in the processing or reading of tests. 

    Because these diagnostic tests are detecting the genetic material of the COVID-19 virus present in the nose and throat, the timing of testing can have a large impact on results.  For instance,

    • If you are tested on the day you were infected, your test result is almost guaranteed to come back (falsely) negative, because there are not yet enough viral particles in your nose and throat to detect. Waiting to test for several days after exposure decreases the chance of getting a false negative test result.
    • If you are tested on the day you develop symptoms, your test results may still come back (falsely) negative because there are not yet enough viral particles in your nose and throat to detect. Chances of a false negative decrease a few days after you develop symptoms. 

    Antigen tests usually provide results that can diagnose an active Coronavirus infection faster than molecular tests, but antigen tests have a higher chance of missing an active infection. If an antigen test shows a negative result indicating that you do not have an active Coronavirus infection, your health care provider may order a molecular test to confirm the result. 

    For more information, see the FDA’s COVID Testing Basics webpage:  https://www.fda.gov/consumers/consumer-updates/coronavirus-disease-2019-testing-basics

    What do my COVID-19 test results mean?
    Because a positive COVID-19 test result means that you can be very sure that you have this virus, you will need to isolate for at least 10 days (and until your symptoms improve), and you will need to work with contact tracers to notify others who have been exposed and reduce the risk of spreading the virus to more people.

    The accuracy of COVID-19 tests vary depending on a number of factors, including the duration of illness and viral load, which test is used, the type of specimen tested, and how it was collected. Because it is possible to get a negative result even when you have Coronavirus, it is important to be careful even when you receive a negative result, since you could still become infectious and/or ill at any point in the 14 days following any exposure. Therefore, regardless of test results, continue to practice standard risk-mitigation practices like maintaining physical distance from other people outside of your living unit, wearing masks, and washing your hands frequently.

    When should I get tested?
    Not everyone needs to be tested. Because COVID-19 testing provides results reflecting a snapshot in time, you should always continue to practice standard risk-mitigation practices like maintaining physical distance from other people outside of your living unit, wearing masks, and washing your hands frequently. 

    The CDC currently recommends that the following people get tested:

    • People who have symptoms of COVID-19. If you have had COVID symptoms, you should contact the Student Health Center at (719) 389-6384. You will need to isolate for at least 10 days from the time symptoms started and cooperate with contact tracers.
    • People who have had close contact (within six feet of an infected person for a total of 15 minutes or more) with someone with confirmed COVID-19.​​ Timing of post-exposure tests is important: if you are tested on the day you were exposed, your test result is almost guaranteed to come back negative, because there are not yet enough viral particles in your nose or saliva to detect, and because you can develop COVID symptoms and become infectious at any time within 14 days of exposure. Therefore, if you have had close contact with someone with confirmed COVID-19, you will have to remain in quarantine for 14 days from last exposure, regardless of test results. 
    • People who have been asked or referred to get testing by their healthcare provider, or by their local or state health department.
    • If you think you’ve been exposed to someone with confirmed COVID-19 and choose to be tested, you should do so 7 days after exposure and should quarantine for 14 days from exposure.

    If you do get tested, you should self-quarantine/isolate at home pending test results and follow the advice of your health care provider or a public health professional.

    Testing prior to travel is not a current recommendation of the CDC, although it is required prior to some international travel. See the CDC’s guidance for travelers: https://www.cdc.gov/coronavirus/2019-ncov/travelers/travel-during-covid19.html.  

    What is the Colorado College Coronavirus testing program?
    The college has developed a three-pronged approach to testing for Coronavirus. First, all students are tested upon arrival to campus.  Second, individuals who have symptoms or who have had exposure to likely cases can request to be tested. Third, the college tests a random sample of the campus community each week (sometimes referred to as “surveillance testing”). 

    How will testing be handled on campus going forward?
    Since the start of the year, we have tested every student when they arrived on campus and performed random sample testing every week. We will continue both of these practices going forward. In addition to being tested when they initially come to campus, every student will be selected as part of a random sampling environment where they will be asked via email to come to the testing site for random sampling on Wednesdays and Thursdays. CC uses the PCR molecular nasal swab test through UC Health. We will be utilizing our new rapid Abbott test which will allow for a faster turnaround time and help our contact tracing. We will also continue to offer the PCR test through our partner UC Health.

    With the help of CC parents, the college is also establishing our own on-site testing facility. The college will be moving toward adopting a new rapid Abbott test, a similar molecular test that is just as reliable and sensitive as the PCR molecular nasal swab test, but allows the college to have a testing turn-around time of 15-30 minutes. The test will also be able to show results for Influenza A and B to help provide clarity and appropriate treatment during flu season. This will help us execute a more robust and frequent testing environment going forward.

    Any student, faculty, or staff member who experiences symptoms can get a test. We have a dedicated nurse triage line with our partners in health that is dedicated to CC. We continue to do random testing of our students, including those off campus, at a rate of 33% weekly. As we get more feedback from our Scientific Advisory Group and our epidemiology team, we will shift our random sampling accordingly.

    What should I do if I feel sick or have been exposed to someone who might be infected with Coronavirus?
    Please contact the Student Health Center at (719) 389-6384 to speak with a health care professional about arranging testing. After hours, please call Optum at (719) 636-2999.

    What is the point of testing randomly selected members of the college community?
    There are two goals of frequent, random testing. First, it allows the college to identify individuals who may be infectious, so that they can be isolated in order to limit transmission to other members of the community. Many individuals who are infected with Coronavirus may display few or no symptoms but can still spread the virus to others. Second, it gives the college up-to-date information about the prevalence of Coronavirus in our campus community. This information is used to adjust campus alert levels and make other important decisions. Thus, surveillance testing is an important tool for detecting outbreaks before they grow too large. However, testing is not a replacement for disease-prevention practices such as social distancing, mask wearing, and hand washing. 

    Who is included in the pool of people subject to random testing?
    The testing pool consists of all students who are living or studying on campus, as well as faculty and staff whose jobs require them to come into frequent contact with other members of the campus community.

    How did CC decide how many people / how often to test?
    The college has a Scientific Advisory Group consisting of faculty with relevant expertise.  This group consulted scientists from other institutions and conducted mathematical modeling in order to estimate the level of testing that would be likely to prevent large outbreaks on campus, provided that disease-prevention practices such as social distancing, mask wearing, and hand washing are adhered to.  The testing rate can be adjusted based on the current prevalence in the campus community.

    How does CC decide which individuals to test in any given week?
    All students are tested when they first arrive on campus.  After that, everyone in the testing pool (including students residing on campus and off campus in Colorado Springs) is subject to random selection for testing.  Each week, a random set of individuals is selected from the testing pool.  The sample is stratified by residence halls and classes. This means that each student in a given residence hall and class has the same probability of being chosen as part of the sample. To further reduce risk of infection for the campus community, samples may be adjusted to include additional students in areas of the campus with known active infections. Stratified samples help to achieve good coverage of the campus population. No demographic or other personal information is used in selecting individuals to be tested.

    Why are some individuals or groups tested more often than others?
    The random selection process means that some groups may be under- or over-represented in any given week.  This is due purely to chance, and it will even out in the long run.

    What kind of test is CC using?
    We are using molecular tests, such as PCR-based tests, the current best method for detecting novel Coronavirus.  This type of test detects the presence of viral genetic material, a strong indication of current infection.

    Why doesn’t CC use antibody or antigen testing?
    Antibody tests detect the presence of an immune response, which is an indication that an individual has likely been infected at some point in the past.  While antibody tests are useful for reconstructing the history of an epidemic, they are not useful for determining who is currently infected. Antigen tests, like PCR-based tests, detect current viral infection.  Antigen tests are currently being studied by scientists to determine whether they are as reliable as molecular tests.  Their relative speed and lower cost mean that they may provide a preferable option the near future, and CC is monitoring these developments closely.

    How should I interpret a positive or negative test result?
    Molecular tests have a low “false positive” rate, so a positive test result is a strong indication that an individual is currently infected.  Infected individuals are able to spread the virus to others, even if they feel healthy.  These tests do have a higher (but uncertain) “false negative” rate, in which an individual tests negative but is actually infected.  The false negative rate varies with time since infection, as well as other factors.  Thus, a negative test result is not a guarantee that an individual is uninfected.

    Is CC planning to run its own tests on campus?
    The college is currently working with a company to develop our own on-campus testing facility.  Once the technical and legal hurdles have been cleared, we plan to carry out molecular and/or antigen-based tests in our own laboratory facilities on campus.  This will allow us to reduce waiting times for test results as well as add to our community’s testing capacity.

    Contact Tracing

    What is the point of contact tracing?
    Contact tracing consists of identifying as many people as possible who have had close contact with known infected individuals.  This allows the college to identify individuals who have a relatively higher chance of having been infected, even though they may not display symptoms.  Contact tracing is an essential tool in controlling the spread of infectious diseases, by directing interventions and resources to those individuals who are at higher risk of having been infected.

    Is Colorado College doing contact tracing?
    Colorado College is collaborating with our partners at El Paso County Health, and we have identified a lead contact tracer, a CC staff member, in charge of making sure that rapid contact tracing is happening. We also have a team of 15-20 people trained to do contact tracing, both through the Johns Hopkins tracing training and our local public health department.

    A positive test will immediately trigger the contact tracing process. Anyone who receives a positive test will go into isolation for at least 10 days. If at the 10‑day mark their symptoms have resolved, they could be cleared to leave isolation. If they still have symptoms, they stay in isolation until the symptoms have cleared and they've been released to return to school or work by the public health department or by their medical provider.

    Being on a college campus enables rapid contact tracing because we will be placing students into cohorts. All students will identify 10 or so people they spend time with, and they will not be spending time with individuals outside of their cohort. Within the cohort system, we will be able to immediately identify and reach out to people who might have been exposed to a positive case. All the individuals would go into quarantine that lasts 14 days from the last date of exposure.

    How will we inform the community about positive tests, if someone is in that contact tracing circle? What information will they receive?
    From the contact tracing standpoint, that positive test result is HIPAA protected. Contact tracers will not divulge the personal information of an individual. Information disclosed will be general (i.e. “in the past couple of days you have had contact with someone who tested positive”). We’re committed to maintaining the privacy of our community members.

    Isolation/Quarantine Procedures

    When will quarantining be required?
    Quarantine separates and restricts the movement of people who were exposed to a contagious disease to see if they become sick. Any CC community member who is identified through contact tracing as having been exposed to COVID-19 patients will be required by the college or public health authority to separate themselves from other members of the community for 14 days from the last date of exposure, and to notify campus of the need for quarantine. Additionally, any CC community member traveling from outside of the U.S., or from domestic locations with high rates of community transmission, will be required to quarantine for 14 days from their date of departure from the affected area, and to notify the college of their travel at least 72 hours prior to their return to campus by contacting msantos@coloradocollege.edu. For students living on campus, this notification will initiate the process of meal delivery and daily check-ins.

    When will isolation be required?
    Isolation separates sick people with a contagious disease from people who are not sick. There are two types of isolation: self-isolation and mandatory isolation.

    Self-isolation: CC students are required to isolate themselves from other community members if they experience any symptoms associated with COVID-19 (such as fever or chills, cough, sore throat, shortness of breath or difficulty breathing, fatigue, muscle or body aches, headache, new loss of taste or smell, congestion or runny nose, nausea or vomiting, or diarrhea). Such isolation is achieved, for example, by the ill community member not attending class, not reporting to work, or not dining in communal spaces. Students experiencing symptoms should contact the Student Health Center, (719) 389-6384, to consult regarding need for testing or treatment. For afterhours, over-the-phone advice or consultation, please contact the Optum Urgent Care Center seven days per week at (719) 636-2999. Report any symptoms of COVID-19 to msantos@coloradocollege.edu. For students living on campus, this notification will initiate the process of meal delivery and daily check-ins.

    Mandatory Isolation:  Any CC community member who tests positive for COVID-19 will be required by the college or public health authority to isolate from others for at least 10 days and until symptoms clear. If you utilize testing sites off campus and receive a positive COVID-19 test, you must notify the college by contacting msantos@coloradocollege.edu.  

    Can students under quarantine leave the college to return home?
    The Colorado Department of Public Health does not advise that students leave Colorado College to quarantine at home. Quarantine is best accomplished in college housing in order to limit the potential risk of exposure to students’ families, communities, and other states. Quarantined students may leave to quarantine at home but only under strict protocols that do not expose others. We know this is a personal and difficult choice for students and their families. We also want to acknowledge that this is not necessarily possible for all students:

    • The quarantined student must have access to their own private bathroom.
    • It is not advised that students who live with high-risk or elderly individuals return home to quarantine.
    • If the student becomes symptomatic, the entire house will need to quarantine.
    • Quarantined students who live within a few hours’ driving distance and can be driven home by a family member or responsible adult without stopping may leave at any time.

    If I have been isolated or quarantined, why can’t I “test out”?  If I get a negative test result, shouldn’t I be able to leave quarantine?
    Even the best tests have a “false negative” rate, which means that some individuals who test negative are in fact infected and able to spread the virus.  Thus, the CDC and other public health agencies recommend against using negative test results as a criterion for ending isolation or quarantine.  Keeping individuals isolated or quarantined for the full duration of the typical infection is the surest way to break the chain of infections and protect our community from large outbreaks.

    Why did Colorado College experience dorm-wide quarantines when it seems that other colleges with equal or worse outbreaks are not experiencing the same restrictions?
    County health departments work within their specific region and answer situations case by case. There are some places where quarantines are limited and there are other places where large quarantines are implemented. The college is working closely with our county health department and following state health department guidelines.

    During a hall-wide quarantine, would another positive test extend the quarantine for the whole hall?
    No, because students have been following enhanced risk-mitigation protocols, only individuals who came into contact with the COVID-19 positive individual would have to extend their quarantine.

    If I choose to live off campus, will I be able to avoid quarantine or isolation?
    Because of the nature of the virus, quarantine or isolation can happen on or off campus. Depending on a student’s potential positive test result or exposure, we may need to ask students who live off-campus to quarantine or isolate. While we can provide support for our students who live on-campus who need to quarantine or isolate, we may not be able to provide the same support for students living off-campus in similar situations. There have been some off-campus students who requested and were approved to move back to campus so that they could receive consistent check-ins from case management staff, meal deliveries, and other support.

    What is your plan to care for sick students?
    We have isolation housing reserved for students who show symptoms and quarantine housing for students who may need to quarantine. There are 45 spaces set aside for this purpose. All these housing units are fully equipped with bedding, linens, TVs, etc., so if a student starts showing symptoms in their on‑campus housing or supplemental housing option and needs to be isolated immediately, they can bring themselves and a change of clothes to these units and have everything they need to get through the next day. There will be routine delivery of meals, medications, mail, and essentials.

    On‑call staffing will be available on request when students need something else.

    The contact tracing team also will be supporting any student in isolation. The team will check in on symptom status, whether the student needs medical attention, how the student is coping mentally, what types of resources the student needs for their mental well-being, and how they’re doing academically. The only reason an individual will need to leave an isolation or quarantine space is to see a doctor.

    Do quarantined residents have to stay inside all the time during the quarantine period?
    The El Paso County Health Department recently allowed CC to grant students as much time outdoors as they would like so long as they are supervised to ensure quarantining continues. Residential Life staff will coordinate outdoor time and supervision for students who are quarantined.

    Are quarantined residents permitted to exercise when they are outside?
    No. El Paso County Public Health will not allow students who are in quarantine to exercise outdoors, citing increased respiration and the potential for aerosolized particles to travel further and linger in the air longer.

    How are students getting meals and snacks if they can’t leave the hall?
    Meals and snacks are being delivered to students through Bon Appetit. Outside food delivery services are not allowed at this time. Requests for specific items can be made through students’ assigned contact tracer.

    Insurance

    Will Colorado College’s Student Heath Center accept my insurance?
    Colorado College requires that all students have health insurance. Optum, our provider at the Student Health Center, accepts most health insurance plans, but you can call the Health Center at (719) 389-6384 to confirm whether your insurance will be accepted. Read more about the insurance plan Colorado College offers to students, as well as waiver criteria.

    Will financial aid cover the cost of insurance?
    Contact Financial Aid to see about the possibility of a grant or whether there are other strategies for covering the health insurance costs. If after you have a conversation with Financial Aid you have additional questions about options in that waiver enrollment process, reach out to Kimberly Taylor at ktaylor@coloradocollege.edu.

    Athletics

    See the SCAC Presidents Council Statement Regarding Fall Sports and Athletics FAQs on the CC Tigers website for more information.

    Policy on Group Gatherings

    NEW: In response to an increase in hospitalizations due to COVID-19, the Colorado Department of Public Health and Environment amended its Safer at Home public health order to limit personal gatherings to no more than 10 people from no more than two separate households. Public and private gatherings are limited to no more than 25 individuals when not otherwise regulated. Students who violate our community standards face suspension or dismissal.

    What activities and programming are available for students?
    Our student groups are hosting virtual and in-person meetings and events. We held a virtual campus activities night for students to meet and engage with over 60 of our student groups and organizations on campus.

    We are also offering weekend and evening social programming. Our director of campus activities is working with her team and other student organizations to host a variety of virtual and limited in-person events including Netflix parties, online mixers, escape rooms, comedy shows, magic shows, trivia night, salsa party, musical bingo, and more. We will also provide take-away events. Once a week, students will be able to pick up activity kits from the Worner Center to take back to their rooms. Activities include paint-by-number, yoga mats, clay kits, and many other options. Our Residential Experience teams including our residential life coordinators and our RAs will continue to offer programming and support to students both on campus and remotely.

    Our Outdoor Education Department will also offer robust programming for our students this year. We are also providing workshops for students, including the bike maintenance workshop that was well attended by first-year students.

    Block break programming will continue for students as well, with virtual and small-scale in-person events as well as takeaway activities.

    Is the Colorado Springs Fine Arts Center at Colorado College canceling events and activities?
    The Fine Arts Center is currently closed to the public. The museum, events, classes, and programs will reopen only if local, state, and federal guidelines allow. Updates here: https://fac.coloradocollege.edu/visit/

    Can non-CC community members still reserve and use the spaces on campus?
    All non-CC conferences and events have been canceled. Weddings and funerals at Shove Memorial Chapel will continue only if local, state, and federal guidelines allow.

    Employment

    The Working Group on Administrative Policies is establishing policies for staff, faculty, and student on-campus accommodations; determining employment and benefits policies for staff and faculty who cannot be on campus; and creating policies for campus vendors, contractors, and visitors to include reporting requirements and on-campus check-ins. This team is setting campus event policies, including those for any external organizations, and setting travel policies for all members of the campus community, including mandatory reporting of personal travel.

    Employees who work on campus must practice social distancing and adhere to the Community Back Together Working Group guidelines and the Centers for Disease Control and Prevention guidelines.

    Please do not hesitate to contact Human Resources at HRCovid19@coloradocollege.edu with any questions you may have and/or support resources that you are seeking.

    General

    Will the Children’s Center be reopening?
    The Children’s Center is open and has been gradually increasing the hours of service.

    What accommodations are available for employees with children?
    Because faculty and staff with children may have difficulty obtaining childcare during the pandemic, the college’s strict no-guests protocol makes it difficult or impossible for these employees to visit their offices to retrieve materials or work briefly onsite. In response to this concern, the college now will allow employees who have private offices to make occasional and brief visits to campus with their children, providing they adhere to CC’s virus risk-mitigation protocols. The college’s Scientific Advisory Group, as well as our national consultants on virus response, reviewed this accommodation. Employees must observe the following:

    • The child’s visit to campus may be only occasional, and only for an hour or two, while the parent or guardian performs tasks that cannot be performed remotely.
    • All faculty and staff who work on the same floor or, in the case of smaller buildings, in the building, must be notified in advance.
    • The child must be in the faculty or staff member’s private office – not a shared space – at all times with the door closed, except for when entering or leaving the building and campus. There must be no interaction with others on campus.
    • The child must adhere to all CC virus risk-mitigation protocols — wearing a mask, maintaining at least six feet of distance from others, handwashing, and avoiding touching surfaces outside of the employee’s private office.

    What happens if CC stops all non-essential operations?
    College administration is monitoring the COVID-19 situation daily. The health and safety of our students, staff, and faculty are a priority and we are continuously assessing the need for academic and service continuity along with ways in which we can reduce the risk of spreading illness.  Proper precautions and protections will continue to be communicated as appropriate, depending on your department and role. 

    At this time, we continue to strive for operational continuity and will communicate ongoing plans as we engage in daily assessment of the situation.

    What policies are in place regarding employee travel?
    If you travel out of state, take necessary precautions to mitigate risk of COVID-19.  Avoid plane travel if possible. Instead, travel in your own vehicle. If you do travel out of state CC is NOT requiring any days of self-quarantine when you return. The State of Colorado and El Paso County have no travel restrictions at this time, but this is subject to change. Be aware of the quarantine orders of the state to which you might be traveling, as many have such orders. All travel for college business is currently restricted.

    Returning To Campus

    What is the plan for employees returning to campus?
    In order to allow for a safer work environment, the majority of employees have been working from home. Beginning in mid-July, some areas supporting students and faculty returned to campus, adhering to the state’s 50% density limit: No more than 50% of our workforce may be on campus at any time and no more than 50% in any one building at a time.

    Are employees expected to return to campus when the 2020-21 academic year begins? Is the college aiming for 50% of employees to be back on campus?
    No, that is the upper limit. If an employee is effective and able to work remotely, that is still an encouraged practice. But some roles must be performed on campus. A critical part of being responsible community members is to promote proper social density so that our students, our faculty, and those that need to be on campus can be, while mitigating risk.

    Should employees be wearing face masks while on campus?
    All employees visiting or working on campus must wear face cloths/face masks anytime they are near others who don’t live in their household. Employees do not need to wear masks in their private offices, but they are expected to wear masks whenever they are in communal areas where social distancing may be hard to maintain. If employees are working outside, they do not need to wear masks so long as they can maintain proper social distancing. Campus Safety has some face cloths/face masks available; call (719) 389-6707 if you need one.

    The nature of my work requires me to come to campus. How can I minimize my risk of getting COVID-19?
    Follow the guidance of the CDC and medical professionals for direction on prevention. The primary ways to reduce your risk include social distancing (staying six feet away from others), frequent and thorough hand washing, and avoiding touching your face.

    In addition, departments may consider flexible scheduling such that a minimum number of employees are on site and interacting with each other at any given time.

    What measures are being put in place to mitigate the risk to employees?
    Daily Health App: 
    All on-campus students, faculty, and staff must complete the daily health check and show completion of the check to access campus facilities. Access the health check via the CC app or print and respond using this Word or PDF document.

    Technology for Density Monitoring: The college is pursuing technologies that allow us to understand density in buildings so that we can make sure that we are following state guidelines, but also so that people can see how dense a building is at a given time and whether or not they should go to that building. More information on density monitoring solutions is forthcoming.

    Review of HVAC Systems: The college completed a deep review of the air-handling and heating, ventilation, and air conditioning systems for every campus building, including a detailed report. The college is taking measures to make sure that air flow, HVAC handling, and proper circulation are present for all buildings across campus. The majority of buildings on campus already meet federal and state public health standards.

    Enhanced Cleaning: Our partners at Sodexo are doing enhanced cleaning of all communal areas. And we ask that everyone be a good community member by playing their part in maintaining a safe and sanitized campus. There is a team — the Prevention Working Team — dedicated to securing supplies that the campus will need to remain safe, including PPE shields, Plexiglass, hand sanitizer, Clorox wipes, and masks.

    How do employees request COVID-19 protection and sanitization supplies?
    Use this form. No other department or division should buy or use CC resources to buy supplies; the Prevention Working Team is the single purchasing liaison for all campus needs. Contact this team if you have specific needs. Read the PPE and cleaning supply request guidelines.

    Are in-person meetings discouraged?
    Employee meetings should still be virtual whenever possible. Social distancing must be observed in the few instances that virtual meetings are not possible. Small groups may meet outdoors if distanced. Outside speakers/visitors to meetings in enclosed spaces are discouraged.

    Will employees in student‑facing positions be required to meet with students face‑to‑face?
    Not necessarily. If you are able to provide support for students in a virtual way, the college encourages you to continue to do so. There are some areas where we need staff to meet in person with students, and the college is working with those staff members to develop a plan to conduct in-person meetings safely.

    What policies around food have changed?
    All employees are asked to bring their own lunches, meals, and snacks if they come to campus. Employees should not bring meals to share with co-workers or an entire department. They should bring only what they need for consumption for themselves; no communal food. Only catering from our food service provider, Bon Appetit, is allowed. Bon Appetit is following industry best practices.

    How is the college planning to take care of and protect student workers and staff in positions of heightened exposure, such as facilities workers, janitors, and kitchen staff?
    The college is evaluating work spaces to make them as safe as possible, which includes proper ventilation in areas, installing Plexiglas shields at certain front desks/cashier stations, providing masks for those who don’t have any, providing hand sanitizer and other protective measures. We count on everyone to do their part to help maintain a safer work environment: staying home if not feeling well, washing hands regularly, wearing masks, and following state and local public health guidelines, etc.

    Staff who are working frequently with students are not part of the random testing pool. When can staff expect to be tested and what will the process look like?
    Any staff member that is experiencing symptoms or is concerned about possible exposure has access to the campus triage line. After calling, the staff member will be referred to the UC Health testing center that is closest to them. Sometimes this could be on campus, and other times people will be referred to another testing center. Faculty and staff will be a part of random sampling going forward and as the college implements new models. More information on this process will be coming soon.

    Working From Home

    What can I do to prepare to work from home?  Who should I contact if I have issues?
    The ITS Solution Center has prepared a webpage that answers frequent questions about working remotely. Additionally, you may contact the Solutions Center at 719-389-6449 if you have any further questions.

    Telecommuting Agreement: For employees who are in positions conducive to telecommuting, please complete a telecommuting agreement if you plan to work from home.  
    Note: this form needs to be emailed for approvals, so download the form to your computer first, and then open in Adobe or another installed PDF software.

    Health Concerns

    Does CC have any insurance agreements related to COVID-19 testing or treatment?
    Yes!  We have worked with Cigna to update our health plan.  Employees and dependents (covered by the plan) will have COVID-19 testing covered as a preventative service, with no copay. Any treatment required will be covered under normal plan provisions for deductibles, copays, and coinsurance.

    What do I do if I start feeling ill?
    Stay home and get well. You will need to log missed work time as “sick” on your time card or leave report in Banner SSB. We have set up this leave benefit to temporarily allow for negative balances in order to continue employee pay through the duration of illness. You will continue to earn sick leave according to your accrual schedule and, upon return to work, your balance will increase as normal.

    If you are ill and are awaiting results from your COVID-19 test, and you do not accrue paid sick leave, CC is complying with the Colorado Health Emergency Leave with Pay (CO HELP) mandate to allow for up to four days of paid leave until you receive your results. For more information on this, please visit the time-off policies section on the HR page.

    What happens if an employee runs out of sick time due to COVID?
    Benefits-eligible employees may allow their sick leave go into the negative, borrowing sick leave from their future selves, to ensure employees are able to stay home if they are ill.

    In addition, CC is complying with the Colorado Healthy Families and Workplaces Act (HFWA) so ALL employees are eligible for up to two weeks of paid sick leave if they meet one of three criteria. See HFWA Notice. Contact Laurie Mozingo in HR if you need sick leave for one of these reasons:

    • Have COVID-19 symptoms and are seeking a medical diagnosis; or
    • Have been ordered by a government agent (federal, state, or local), or advised by their health provider, to quarantine or isolate due to a risk of COVID-19, or
    • Are taking care of someone else due to COVID-19 precautions (either someone ordered to quarantine or isolate) or a child whose school, place of care, or child care is closed or unavailable.

    If you need sick leave because you are in one of the three categories above, please contact Laurie Mozingo in HR.

    What do I do if a coworker tells me that they came in contact with someone who later tested positive for COVID-19?
    Encourage your coworker to contact their medical provider for guidance. If self-isolation is recommended, they should follow the college’s direction to stay home and work remotely (if possible). See additional information on self-isolation here.

    You and/or your coworker should also inform CC's COVID-19 Emergency Response Team Incident Commander Maggie Santos. You should not ask your coworker health-related questions due to confidentiality and privacy laws. 

    Is documentation required to return to work after recovering from illness?
    If diagnosed with COVID-19, you will have to be cleared medically to return to work.  This involves obtaining a release form from your medical provider and submitting it to Assistant Director of Total Rewards Laurie Mozingo, lmozingo@coloradocollege.edu.

    If not diagnosed with COVID-19 and/or you are returning to work after illness or injury unrelated to COVID-19, refer to the sick leave policy and your department procedures.

    Can employees purchase difficult-to-find risk mitigation products from the college for personal use?
    Eventually, yes. The initial resources acquired will need to be utilized for campus use, but as our team secures more supplies, we would certainly work with areas to make sure that individuals could have some personal use of difficult-to-acquire resources like contactless thermometers.

    High-Risk Employees

    What is the plan for employees who are at higher risk of COVID-19? How do I notify my supervisor that I am an at-risk individual and what documentation do I need?
    If you have been able to perform every aspect of your role remotely and expect that you will be able to do so in the future, there is no official documentation needed. If you cannot and/or are required to be on campus but cannot because you are higher risk, please contact Laurie Mozingo in HR to discuss accommodations. Individuals are not obligated to divulge more medical information to their supervisors.

    What if I have a high-risk family member in my household?
    If you have a high-risk individual within your household, the process above applies.

    Supervisors

    As a supervisor, what can I do to support my employees during this time?
    We understand the strain and stress put on all employees during this unprecedented time. Our supervisors are also being asked to quickly coordinate and operate in ways that they may not be comfortable, or trained, in managing. To that end, we will continue to provide resources and guidance on ways to supervise remotely, coordinate flexible scheduling, engage in frequent communication with employees, and a variety of other ways of managing work during the outbreak.

    International Students

    See the Colorado College International Students and 2020 Immigration Guidelines FAQ on the Center for Global Education & Field Study’s webpage.

    Prospective Students

    Are admission open houses and on-campus tours canceled?
    Yes. To mitigate the risk to our students, faculty, and staff, we are not welcoming outside visitors to campus through the end of 2020 and potentially beyond. We will monitor our county’s recommendations for optimal risk mitigation and will update prospective students when we have additional guidance. 

    Will there be any sort of online/virtual replacement for open houses and tours?
    We invite you to check out our virtual opportunities intended to bring you closer to the CC community! More information about virtual tours, information sessions, interviews, open houses, and more is available here.

    Messages & Updates

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    Emergency Response Fund

    Because many in the Colorado College community asked how they can help, we have established the Coronavirus (COVID-19) Emergency Response Fund to meet needs during these uncertain times. Many of our alumni, parents, and friends, as well as members of our Board of Trustees and the president’s cabinet, have contributed. The fund also provides the college with resources to respond to unexpected expenses developing during this crisis and for lost revenue.

    Read here about requesting support from the (COVID-19) Coronavirus Emergency Response Fund

    If you wish to contribute, please visit https://ourcc.coloradocollege.edu/covid19responsefund