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Employee Risk Mitigation Protocols
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Information from Human Resources

Working Through COVID-19: A Guide from HR
COVID-19 FAQs for Employees
Time-Off Policies and Guidance

Employee FAQs

When will remote employees begin transitioning back to on-campus work?

If you’ve been working remotely, starting Tuesday, June 1, we encourage you to begin discussions with your supervisor about returning to on-campus work. While some departments may require on-campus work earlier, all employees should start transitioning during the six-week period from June 15 to August 1 to some number of days on campus. This transitional period allows you to re-adjust to the in-office routine and gives you time to determine what needs you may have in your campus workspace. At this time, the college has lifted the 50% capacity limit in campus buildings.

How do employees submit proof of vaccination?

COVID vaccinations are mandatory at Colorado College. All employees are expected to have a COVID vaccine or an exemption from the vaccination by August 1, 2021. Vaccination cards will be uploaded via Summit and HR will send detailed instructions, including a vaccine exemption process, to employees soon.

What protocols will be in place for returning to on-campus work?

A working group is developing recommendations on return-to-the-workplace elements including leaves, process to request exemptions and accommodations, work schedules, and other guidance for supervisors and for employees.

What visitor and travel policies are in effect? 

Beginning June 1, new visitor and travel policies go into effect.

 

What measures are being put in place to mitigate the risk to employees?

Daily Health Check on the CC App: All on-campus students, faculty, and staff must complete the daily health check and show completion of the check to access campus facilities. Access the health check via the CC app or print and respond using this Word or PDF document.

Review of HVAC Systems: The college completed a deep review of the air-handling and heating, ventilation, and air conditioning systems for every campus building, including a detailed report. The college is taking measures to make sure that air flow, HVAC handling, and proper circulation are present for all buildings across campus. The majority of buildings on campus already meet federal and state public health standards.

Enhanced Cleaning: Our partners at Sodexo are doing enhanced cleaning of all communal areas. And we ask that everyone be a good community member by playing their part in maintaining a safe and sanitized campus. The Prevention Working Team is dedicated to securing supplies that the campus will need to remain safe, including face masks and shields, Plexiglass dividers, hand sanitizer, Clorox wipes, and masks.

How do employees request COVID-19 protection and sanitization supplies?

Use this form. No other department or division should buy or use CC resources to buy supplies; the Prevention Working Team is the single purchasing liaison for all campus needs. Contact this team if you have specific needs. Read the PPE and cleaning supply request guidelines.

 

What happens if an employee runs out of sick time due to COVID?

Benefits-eligible employees may allow their sick leave go into the negative, borrowing sick leave from their future selves, to ensure employees are able to stay home if they are ill.

All employees will have up to two weeks of public health emergency leave available.  Full-time employees will receive 80 hours upfront and part-time employees will receive 40 hours upfront.  This leave is available on timesheets and leave reports and will end when the public health emergency is over.  This leave can be used only for specific purposes including the following: 

  • Self-isolating or work exclusion due to exposure, symptoms, or diagnosis of the communicable illness in the public health emergency;
  • Seeking a diagnosis, treatment, or care (including preventive care) of such an illness;
  • Being unable to work due to a health condition that may increase susceptibility to or risk of such an illness; or,
  • Caring for a child or other family in category (a)-(c), or whose school or child care is unavailable due to the public health emergency.

If you are a supervisor, please work closely with your employee and Human Resources should you receive a request that falls under the above categories. For more information, please visit the Time-Off Policies and Guidance webpage.

If you are ill and are awaiting results from your COVID-19 test, and you do not accrue paid sick leave, CC is complying with the Colorado Health Emergency Leave with Pay (CO HELP) mandate to allow for up to four days of paid leave until you receive your results. For more information on this, please visit the time-off policies section on the HR page.

What do I do if a coworker tells me that they came in contact with someone who later tested positive for COVID-19?

Encourage your coworker to contact their medical provider for guidance. If self-isolation is recommended, they should follow the college's direction to stay home and work remotely (if possible). See additional information on self-isolation here.

You and/or your coworker should also inform CC's COVID-19 Emergency Response Team Incident Commander Maggie Santos. You should not ask your coworker health-related questions due to confidentiality and privacy laws.

Is documentation required to return to work after recovering from illness?

If diagnosed with COVID-19, you will have to be cleared medically to return to work. This involves obtaining a release form from your medical provider and submitting it to Assistant Director of Total Rewards Laurie Mozingo, lmozingo@coloradocollege.edu.

If not diagnosed with COVID-19 and/or you are returning to work after illness or injury unrelated to COVID-19, refer to the sick leave policy and your department procedures.

What is the plan for employees who are at higher risk of COVID-19? How do I notify my supervisor that I am an at-risk individual and what documentation do I need?

If you have been able to perform every aspect of your role remotely and expect that you will be able to do so in the future, there is no official documentation needed. If you cannot and/or are required to be on campus but cannot because you are higher risk, please contact Laurie Mozingo in HR to discuss accommodations. Individuals are not obligated to divulge more medical information to their supervisors.

What if I have a high-risk family member in my household?

If you have a high-risk individual within your household, the process above applies.

Please do not hesitate to contact Human Resources at HRCovid19@coloradocollege.edu with any questions you may have and/or support resources that you are seeking.

Report an issue - Last updated: 05/27/2021

Submitting Proof of Vaccination

CC will require all students, faculty, and staff who are accessing campus for the 2021-22 academic year to be fully vaccinated against COVID-19. All members of the campus community will be required to provide proof of vaccination or exemption by Aug. 1.

Students: View the process for students to submit proof of vaccination.

Employees:
Submit COVID-19 Vaccination Documentation using this Vaccination Portal
Submit a COVID-19 Vaccination Exemption Claim using this Exemption Portal

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