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Information from Human Resources

Working Through COVID-19: A Guide from HR
COVID-19 FAQs for Employees
Time-Off Policies and Guidance

Employee FAQs

How do employees submit proof of vaccination?

CC requires all students, faculty, and staff who are accessing campus for the 2021-22 academic year to be fully vaccinated against COVID-19. All members of the campus community are required to provide proof of vaccination or exemption.

What is the expectation for working on campus?

All campus offices are open during regular office hours with full coverage and service available to students, staff and faculty, and families. Supervisors may allow staggered shifts and/or staggered on-campus work schedules to accommodate employees working remotely, as long as full service is available. Remote work is not an option for all positions and it is up to the supervisor to determine whether or not a position may work different hours and/or days on campus.

What protocols are in place for returning to on-campus work?

  • All people on campus must wear a mask while in public spaces indoors. People in individual offices need not wear a mask. We expect this will be temporary, until the high level of COVID-19 cases in the county declines.
     
  • All members of the CC community are strongly encouraged to get tested for COVID-19 when feeling sick and should not come to class/work when feeling ill;
    • Testing is available free of charge at the Student Health Center, and employees may test during regular work hours.
    • Those who receive a positive test result will be asked to isolate.
  • Ongoing Testing
    • Faculty and staff who are not fully vaccinated are strongly encouraged to test twice weekly. Testing is available free of charge at the Student Health Center, and employees may test during regular work hours.

What visitor and travel policies are in effect? 

The college is not currently restricting domestic business travel. All travelers should follow CDC travel guidance for domestic and international travel. 

What measures are being put in place to mitigate the risk to employees?

Review of HVAC Systems: The college completed a deep review of the air-handling and heating, ventilation, and air conditioning systems for every campus building, including a detailed report. The college is taking measures to make sure that air flow, HVAC handling, and proper circulation are present for all buildings across campus. The majority of buildings on campus already meet federal and state public health standards.

Enhanced Cleaning: Our partners at Sodexo are doing enhanced cleaning of all communal areas. And we ask that everyone be a good community member by playing their part in maintaining a safe and sanitized campus.

How do employees request COVID-19 protection and sanitization supplies?

Use this form to request PPE. 

Read the PPE and cleaning supply request guidelines.

What happens if an employee runs out of sick time due to COVID?

Benefits-eligible employees may allow their sick leave go into the negative, borrowing sick leave from their future selves, to ensure they are able to stay home if they are ill.

All employees have up to two weeks of public health emergency leave available. Full-time employees receive 80 hours upfront and part-time employees receive 40 hours upfront. This leave is available on timesheets and leave reports and will end when the public health emergency is over. This leave can be used only for specific purposes including the following: 

  • Self-isolating or work exclusion due to exposure, symptoms, or diagnosis of the communicable illness in the public health emergency;
  • Seeking a diagnosis, treatment, or care (including preventive care) of such an illness;
  • Being unable to work due to a health condition that may increase susceptibility to or risk of such an illness; or,
  • Caring for a child or other family in category (a)-(c), or whose school or child care is unavailable due to the public health emergency.

If you are a supervisor, please work closely with your employees and Human Resources should you receive a request that falls under the above categories. For more information, please visit the Time-Off Policies and Guidance webpage.

What do I do if a coworker tells me that they came in contact with someone who later tested positive for COVID-19?

Encourage your coworker to contact their medical provider for guidance. If self-isolation is recommended, they should follow the college's direction to stay home and work remotely (if possible). See additional information on self-isolation here.

You and/or your coworker should also inform CC's COVID-19 Emergency Response Team by emailing covid19@coloradocollege.edu. You should not ask your coworker health-related questions due to confidentiality and privacy laws.

Is documentation required to return to work after recovering from illness?

If diagnosed with COVID-19, you will have to be cleared medically to return to work. This involves obtaining a release form from your medical provider and submitting it to Assistant Director of Total Rewards Laurie Mozingo.

If not diagnosed with COVID-19 and/or you are returning to work after illness or injury unrelated to COVID-19, refer to the sick leave policy and your department procedures.

What is the plan for employees who are at higher risk of COVID-19? How do I notify my supervisor that I am an at-risk individual and what documentation do I need?

If you have been able to perform every aspect of your role remotely and expect that you will be able to do so in the future, there is no official documentation needed. If you cannot and/or are required to be on campus but cannot because you are higher risk, please contact Laurie Mozingo in HR to discuss accommodations. Individuals are not obligated to divulge more medical information to their supervisors.

Please do not hesitate to contact Human Resources at HRCovid19@coloradocollege.edu with any questions you may have and/or support resources that you are seeking.

Report an issue - Last updated: 08/31/2021

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Submitting Proof of Vaccination

CC requires all students, faculty, and staff who are accessing campus for the 2021-22 academic year to be fully vaccinated against COVID-19 or to submit a claim for exemption. All members of the campus community are required to provide proof of vaccination or exemption.

Students:

Employees: