Before you come to campus
- Obtain approval from supervisor for onsite work. Keep building density under 50%.
- Take your temperature. If it’s 100.4 F/38 C, or more than 1.8 F /1 C degrees above your normal baseline temperature, you must remain home.
- Complete the daily health check using the CC app or printed Word document or PDF.
- Fill out the form to report onsite work.
Risk Mitigation Resources
Information from Human Resources
What accommodations are available for employees with children?
Because faculty and staff with children may have difficulty obtaining childcare during the pandemic, the college’s strict no-guests protocol makes it difficult or impossible for these employees to visit their offices to retrieve materials or work briefly onsite. In response to this concern, the college now will allow employees who have private offices to make occasional and brief visits to campus with their children, providing they adhere to CC’s virus risk-mitigation protocols. The college’s Scientific Advisory Group, as well as our national consultants on virus response, reviewed this accommodation. Employees must observe the following:
- The child’s visit to campus may be only occasional, and only for an hour or two, while the parent or guardian performs tasks that cannot be performed remotely.
- All faculty and staff who work on the same floor or, in the case of smaller buildings, in the building, must be notified in advance.
- The child must be in the faculty or staff member’s private office — not a shared space — at all times with the door closed, except when entering or leaving the building and campus. There must be no interaction with others on campus.
- The child must adhere to all CC virus risk-mitigation protocols — wearing a mask, maintaining at least six feet of distance from others, hand washing, and avoiding touching surfaces outside of the employee’s private office.
What happens if CC stops all non-essential operations?
College administration is monitoring the COVID-19 situation daily. The health and safety of our students, staff, and faculty are a priority and we are continuously assessing the need for academic and service continuity along with ways in which we can reduce the risk of spreading illness. Proper precautions and protections will continue to be communicated as appropriate, depending on your department and role.
At this time, we continue to strive for operational continuity and will communicate ongoing plans as we engage in daily assessment of the situation.
What policies are in place regarding employee travel?
If you travel out of state, take necessary precautions to mitigate risk of COVID-19. Avoid plane travel if possible. Instead, travel in your own vehicle. If you do travel out of state CC is NOT requiring any days of self-quarantine when you return. The State of Colorado and El Paso County have no travel restrictions at this time, but this is subject to change. Be aware of the quarantine orders of the state to which you might be traveling, as many have such orders. All travel for college business is currently restricted.
What measures are being put in place to mitigate the risk to employees?
Daily Health Check on the CC App: All on-campus students, faculty, and staff must complete the daily health check and show completion of the check to access campus facilities. Access the health check via the CC app or print and respond using this Word or PDF document.
Technology for Density Monitoring: The college is pursuing technologies that allow us to understand population density in buildings so that we can make sure that we are following state guidelines, but also so that people can see how densely populated a building is at a given time and whether or not they should go to that building. More information on density monitoring solutions is forthcoming.
Review of HVAC Systems: The college completed a deep review of the air-handling and heating, ventilation, and air conditioning systems for every campus building, including a detailed report. The college is taking measures to make sure that air flow, HVAC handling, and proper circulation are present for all buildings across campus. The majority of buildings on campus already meet federal and state public health standards.
Enhanced Cleaning: Our partners at Sodexo are doing enhanced cleaning of all communal areas. And we ask that everyone be a good community member by playing their part in maintaining a safe and sanitized campus. The Prevention Working Team is dedicated to securing supplies that the campus will need to remain safe, including face masks and shields, Plexiglass dividers, hand sanitizer, Clorox wipes, and masks.
How do employees request COVID-19 protection and sanitization supplies?
Use this form. No other department or division should buy or use CC resources to buy supplies; the Prevention Working Team is the single purchasing liaison for all campus needs. Contact this team if you have specific needs. Read the PPE and cleaning supply request guidelines.
What policies around food have changed?
All employees are asked to bring their own lunches, meals, and snacks if they come to campus. Employees should not bring meals to share with co-workers or an entire department. They should bring only what they need for consumption for themselves; no communal food. Only catering from our food service provider, Bon Appetit, is allowed. Bon Appetit is following industry best practices.
What do I do if I start feeling ill?
Stay home and get well. You will need to log missed work time as “sick” on your time card or leave report in Banner SSB. We have set up this leave benefit to temporarily allow for negative balances in order to continue employee pay through the duration of illness. You will continue to earn sick leave according to your accrual schedule and, upon return to work, your balance will increase as normal.
What happens if an employee runs out of sick time due to COVID?
Benefits-eligible employees may allow their sick leave go into the negative, borrowing sick leave from their future selves, to ensure employees are able to stay home if they are ill.
In addition, CC is complying with the Colorado Healthy Families and Workplaces Act (HFWA) so ALL employees are eligible for up to two weeks of paid sick leave if they meet one of three criteria. See HFWA Notice. Contact Laurie Mozingo in HR if you need sick leave for one of these reasons:
- Have COVID-19 symptoms and are seeking a medical diagnosis; or
- Have been ordered by a government agent (federal, state, or local), or advised by their health provider, to quarantine or isolate due to a risk of COVID-19, or
- Are taking care of someone else due to COVID-19 precautions (either someone ordered to quarantine or isolate) or a child whose school, place of care, or child care is closed or unavailable.
If you need sick leave because you are in one of the three categories above, please contact Laurie Mozingo in HR.
If you are ill and are awaiting results from your COVID-19 test, and you do not accrue paid sick leave, CC is complying with the Colorado Health Emergency Leave with Pay (CO HELP) mandate to allow for up to four days of paid leave until you receive your results. For more information on this, please visit the time-off policies section on the HR page.
What do I do if a coworker tells me that they came in contact with someone who later tested positive for COVID-19?
Encourage your coworker to contact their medical provider for guidance. If self-isolation is recommended, they should follow the college’s direction to stay home and work remotely (if possible). See additional information on self-isolation here.
You and/or your coworker should also inform CC's COVID-19 Emergency Response Team Incident Commander Maggie Santos. You should not ask your coworker health-related questions due to confidentiality and privacy laws.
Is documentation required to return to work after recovering from illness?
If diagnosed with COVID-19, you will have to be cleared medically to return to work. This involves obtaining a release form from your medical provider and submitting it to Assistant Director of Total Rewards Laurie Mozingo, firstname.lastname@example.org.
If not diagnosed with COVID-19 and/or you are returning to work after illness or injury unrelated to COVID-19, refer to the sick leave policy and your department procedures.
What is the plan for employees who are at higher risk of COVID-19? How do I notify my supervisor that I am an at-risk individual and what documentation do I need?
If you have been able to perform every aspect of your role remotely and expect that you will be able to do so in the future, there is no official documentation needed. If you cannot and/or are required to be on campus but cannot because you are higher risk, please contact Laurie Mozingo in HR to discuss accommodations. Individuals are not obligated to divulge more medical information to their supervisors.
What if I have a high-risk family member in my household?
If you have a high-risk individual within your household, the process above applies.
Please do not hesitate to contact Human Resources at HRCovid19@coloradocollege.edu with any questions you may have and/or support resources that you are seeking.
- Spring 2021 Plan
- CC Community Commitment: COVID-19 Health and Safety
- Facilities Operations & Closures
- Support Resources for Students
- Request Support From the Coronavirus Emergency Response Fund
- Give to the Emergency Response Fund
- HR: Working Through COVID-19
- Colorado College's Report on the Higher Education Emergency Relief Fund (CARES Act) - Student Portion
- Colorado College's Report on the Higher Education Emergency Relief Fund (CARES Act) - Institutional Portion
- Form to Report Plans for Working Onsite
- Printable Safety Posters
- Accessing Support Services
- Classroom Protocols
- For Students: 4 Tips for Learning Online
- Practices for Supporting International Students Abroad — Suggestions for Staff and Faculty
- Study Abroad & Other International Travel
- UCHealth Optum Triage Line
- Virtual Fitness Resources
- Wellness & Mental Health
- Face Mask Recommendations
Emergency Response Fund
Because many in the Colorado College community asked how they can help, we have established the Coronavirus (COVID-19) Emergency Response Fund to meet needs during these uncertain times. Many of our alumni, parents, and friends, as well as members of our Board of Trustees and the president’s cabinet, have contributed. The fund also provides the college with resources to respond to unexpected expenses developing during this crisis and for lost revenue.
If you wish to contribute, please visit https://ourcc.coloradocollege.edu/covid19responsefund