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Employee Resources

Before you come to campus

  1. Obtain approval from supervisor for onsite work. Keep building density under 50%.
  2. Take your temperature. If it's 100.4 F/38 C, or more than 1.8 F /1 C degrees above your normal baseline temperature, you must remain home.
  3. Complete the daily health check using the CC app or printed Word document or PDF.
  4. Fill out the form to report onsite work.

Risk Mitigation Resources

Experiencing symptoms? Need a test?
Employee Risk Mitigation Protocols
Order Personal Protective Equipment (PPE)
Printable Safety Posters

Information from Human Resources

Working Through COVID-19: A Guide from HR
COVID-19 FAQs for Employees
Remote Work Tips
Time-Off Policies and Guidance

Employee FAQs

What accommodations are available for employees with children?

Because faculty and staff with children may have difficulty obtaining childcare during the pandemic, the college's strict no-guests protocol makes it difficult or impossible for these employees to visit their offices to retrieve materials or work briefly onsite. In response to this concern, the college now will allow employees who have private offices to make occasional and brief visits to campus with their children, providing they adhere to CC's virus risk-mitigation protocols. The college's Scientific Advisory Group, as well as our national consultants on virus response, reviewed this accommodation. Employees must observe the following:

  • The child's visit to campus may be only occasional, and only for an hour or two, while the parent or guardian performs tasks that cannot be performed remotely.
  • All faculty and staff who work on the same floor or, in the case of smaller buildings, in the building, must be notified in advance.
  • The child must be in the faculty or staff member's private office — not a shared space — at all times with the door closed, except when entering or leaving the building and campus. There must be no interaction with others on campus.
  • The child must adhere to all CC virus risk-mitigation protocols — wearing a mask, maintaining at least six feet of distance from others, hand washing, and avoiding touching surfaces outside of the employee's private office.

 

What policies are in place regarding employee travel?

Employees are required to isolate for seven days following travel.

College-related travel: At this time, most college-related travel, both international and domestic, is prohibited until further notice and should not be planned or scheduled. College-related travel will be approved on a petition basis only. Learn more about the travel policy and petition process.

Personal travel: Scientific Advisory Group recommends avoiding travel regardless of whether you have received the COVID-19 vaccine. If traveling out of state, take necessary precautions to mitigate risk of COVID-19. Avoid plane travel. Instead, travel in your own vehicle. The State of Colorado and El Paso County currently have no travel restrictions, but this is subject to change. Be aware of state quarantine requirements, as many have restrictions in place. 

What measures are being put in place to mitigate the risk to employees?

Daily Health Check on the CC App: All on-campus students, faculty, and staff must complete the daily health check and show completion of the check to access campus facilities. Access the health check via the CC app or print and respond using this Word or PDF document.

Review of HVAC Systems: The college completed a deep review of the air-handling and heating, ventilation, and air conditioning systems for every campus building, including a detailed report. The college is taking measures to make sure that air flow, HVAC handling, and proper circulation are present for all buildings across campus. The majority of buildings on campus already meet federal and state public health standards.

Enhanced Cleaning: Our partners at Sodexo are doing enhanced cleaning of all communal areas. And we ask that everyone be a good community member by playing their part in maintaining a safe and sanitized campus. The Prevention Working Team is dedicated to securing supplies that the campus will need to remain safe, including face masks and shields, Plexiglass dividers, hand sanitizer, Clorox wipes, and masks.

How do employees request COVID-19 protection and sanitization supplies?

Use this form. No other department or division should buy or use CC resources to buy supplies; the Prevention Working Team is the single purchasing liaison for all campus needs. Contact this team if you have specific needs. Read the PPE and cleaning supply request guidelines.

What policies around food have changed?

All employees are asked to bring their own lunches, meals, and snacks if they come to campus. Employees should not bring meals to share with co-workers or an entire department. They should bring only what they need for consumption for themselves; no communal food. Only catering from our food service provider, Bon Appetit, is allowed. Bon Appetit is following industry best practices.

What do I do if I start feeling ill?

Stay home and get well. You will need to log missed work time as "sick" on your time card or leave report in Banner SSB. We have set up this leave benefit to temporarily allow for negative balances in order to continue employee pay through the duration of illness. You will continue to earn sick leave according to your accrual schedule and, upon return to work, your balance will increase as normal.

What happens if an employee runs out of sick time due to COVID?

Benefits-eligible employees may allow their sick leave go into the negative, borrowing sick leave from their future selves, to ensure employees are able to stay home if they are ill.

All employees will have up to two weeks of public health emergency leave available.  Full-time employees will receive 80 hours upfront and part-time employees will receive 40 hours upfront.  This leave is available on timesheets and leave reports and will end when the public health emergency is over.  This leave can be used only for specific purposes including the following: 

  • Self-isolating or work exclusion due to exposure, symptoms, or diagnosis of the communicable illness in the public health emergency;
  • Seeking a diagnosis, treatment, or care (including preventive care) of such an illness;
  • Being unable to work due to a health condition that may increase susceptibility to or risk of such an illness; or,
  • Caring for a child or other family in category (a)-(c), or whose school or child care is unavailable due to the public health emergency.

If you are a supervisor, please work closely with your employee and Human Resources should you receive a request that falls under the above categories. For more information, please visit the Time-Off Policies and Guidance webpage.

If you are ill and are awaiting results from your COVID-19 test, and you do not accrue paid sick leave, CC is complying with the Colorado Health Emergency Leave with Pay (CO HELP) mandate to allow for up to four days of paid leave until you receive your results. For more information on this, please visit the time-off policies section on the HR page.

What do I do if a coworker tells me that they came in contact with someone who later tested positive for COVID-19?

Encourage your coworker to contact their medical provider for guidance. If self-isolation is recommended, they should follow the college's direction to stay home and work remotely (if possible). See additional information on self-isolation here.

You and/or your coworker should also inform CC's COVID-19 Emergency Response Team Incident Commander Maggie Santos. You should not ask your coworker health-related questions due to confidentiality and privacy laws.

Is documentation required to return to work after recovering from illness?

If diagnosed with COVID-19, you will have to be cleared medically to return to work. This involves obtaining a release form from your medical provider and submitting it to Assistant Director of Total Rewards Laurie Mozingo, lmozingo@coloradocollege.edu.

If not diagnosed with COVID-19 and/or you are returning to work after illness or injury unrelated to COVID-19, refer to the sick leave policy and your department procedures.

What is the plan for employees who are at higher risk of COVID-19? How do I notify my supervisor that I am an at-risk individual and what documentation do I need?

If you have been able to perform every aspect of your role remotely and expect that you will be able to do so in the future, there is no official documentation needed. If you cannot and/or are required to be on campus but cannot because you are higher risk, please contact Laurie Mozingo in HR to discuss accommodations. Individuals are not obligated to divulge more medical information to their supervisors.

What if I have a high-risk family member in my household?

If you have a high-risk individual within your household, the process above applies.

Please do not hesitate to contact Human Resources at HRCovid19@coloradocollege.edu with any questions you may have and/or support resources that you are seeking.

Report an issue - Last updated: 04/26/2021

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Emergency Response Fund

For Students

Learn about requesting support from the (COVID-19) Coronavirus Emergency Response Fund

For Others

Because many in the Colorado College community asked how they can help, we have established the Coronavirus (COVID-19) Emergency Response Fund to meet needs during these uncertain times. Many of our alumni, parents, and friends, as well as members of our Board of Trustees and the president's cabinet, have contributed. The fund also provides the college with resources to respond to unexpected expenses developing during this crisis and for lost revenue.

If you wish to contribute, please visit https://ourcc.coloradocollege.edu/covid19responsefund