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For Conference Planners

Conferences can be held on campus from June through the third week in July and it is never too early to begin the planning process. Please see the Conference Planning Timeline to better understand the planning process.

For more information check out our 2019 Planning Guide below.


Welcome, Mission & Values and Colorado College Facilities Use Guidelines
Chapter I
General Information

Information about Colorado Springs and The Colorado College

Chapter II
Conference Planning

Timeline, Meeting Rooms, Residential Options and Lodging, Reservations Contract and Campus Map

Audio Visual

Audio-Visual Services and Rates
Campus Safety

Emergency protocols

Catering & Dining

Bon Appѐtit Management Company ~ Rastall Cafe and Catering Department

Facilities & Transportation

Room set-ups, Equipment and Rates, Event Labor and Transportation Costs
Information Technology 

WiOfTheTiger, software packages, computer labs, and Lab Agreement
Additional Services  Information about cleaning and lost item fees, recreational facility fees, etc.

Chapter III
Guest Information

Check-in and housing information, parking, dining hall, and facility use
Chapter IV
Local Services

Services and attractions in the surrounding area including restaurants, grocery stores, medical facilities, etc. and a map of downtown Colorado Springs

Planning Process 

The links below describe the planning process. Please review the links to ensure you are aware of the logistics involved in planning and confirming your conference.

Conferences Initial Agreement

Steps 1 & 1A

Step 1B

Steps 2 & 3

During the conference planning process, you will work directly with Conference Services and we will work with other departments on campus to ensure you have the facilities, resources, and supplies necessary to make your conference successful. This page serves as a one-stop-shop for all your conference planning needs.