Block 1 Committee Meeting
Notes--Extending Our Reach Meeting (9/6/12)
Attendees: Ivan Gaetz, MaryFrances Kerr, Mark Lee, Kristina Lybecker Elliot Mamet, Benjamin Polach, Ken Ralph, Carrie Ruiz, Corinne Scheiner (chair), Andrew Streight, Fred Tinsley, and Mike Taber
Report on conference call with Hanover Research Council
On 29 August 2012, Corinne and Andrew had a conference call with Meagan Gregory (Hanover Research Council, Content Director), Annie Koenig (Hanover Research Council, Director, Membership Management) to discuss possible reports that Hanover could provide for our committee during the strategic planning process. Corinne and Andrew provided Meagan and Annie with background information on the strategic planning process at Colorado College and the charge to the committee on extending our research, specifically our focus on identifying new initiatives that support the core mission of the college once we have identified the goals that will guide such examples. We do not foresee collecting and generating ideas for initiatives to be a problem; rather, we want to make sure to collect information to enable to examine these ideas in both a regional (Colorado and the Southwest) and national context.
In response to Meagan’s question as to which areas on which we plan to focus, we mentioned the following bullet points from our charge:
- Exploring how we can be “entrepreneurial” in the CC sense, that is, innovative and risk-taking.
- Considering a satellite location for campus.
Asking Hanover to research all new initiatives, whether regionally or nationally, is not feasible. As we set goals for our strategy of extending our reach, we will be asking Hanover to undertake studies on different topics as appropriate. However, given that whatever goals and initiatives we recommend will draw and build on our current strengths—the block plan and our distinctive place—we asked them to start by researching what kinds of programs are in place, both regionally and nationally, that focus on the Southwest.
In addition, Hanover has looked into setting up branch locations both nationally and internationally. They can undertake customized research for Colorado College in this area.
We are looking for information about major trends in these two areas. For trends that are really popular, why are they working? For initiatives that have failed, why have they failed? We are also interested in discovering with whom we might partner on these initiatives should we decide to pursue the. We do not want or need to reinvent the wheel.
Outcome: Hanover will undertake two studies for the committee:
- International branch campuses and international collaborations (national—like institutions—and regional)
- Programs/initiatives that center on the Southwest (regional and national)
The studies should be completed in four weeks (end of September).
Once the committee identifies its three goals (15 November), we will ask Hanover to undertake additional research. This plan maximizes Hanover’s resources and will provide the best value for us.
The Hanover Research Council library has 1500 reports (for internal circulation only). They are happy to provide us with sample projects. For example, they recently completed a report on Environmental Education Certificates for Mike Taber.
- Annie Koenig firstname.lastname@example.org
Relationship Director, provides weekly research updates, works with Sandi Wong and Dean’s Office
- Meagan Gregory email@example.com
Content Director, primary contact for all projects, working with us closely for all SP projects
Report on Yellow Ribbon Campaign Committee
Jill has asked Ron Machoian (Ace Fellow) to look into the feasibility of CC participating in the Yellow Ribbon Campaign in which institutions match the funding from the GI bill to make tuition at institutions like ours affordable for those who attend college on the bill. The committee may also pursue additional partnerships with the military pending the goals identified by the strategic planning process. If so, the committee may continue as a subcommittee of the committee on extending our reach. Elliot Mamet and Mike Taber have agreed to serve on this committee.
Finalize list and time-line for one-on-one meetings
- Circulation of complete list of individuals with whom we are planning to meet.
- Please make sure and coordinate with anyone else on the committee who plans to meet with the same person that you do.
- Each individual constituent brings layers of background information.
- Members of the committee may have different reasons why they want to meet with the same individual.
- Unlike the group meetings, these conversations are intended to be free form. However, please do take notes and send them to Andrew.
- Andrew is compiling a document that will track all of these individual meetings and notes.
- Please schedule your meetings to take place before our first meeting in block 2 (Monday, 1 October).
- Make sure to keep your detailed receipts (we can cover coffee for you and your guest, maybe a little snack) and give the receipts to Andrew for reimbursement.
Guidelines and schedule for group meetings
- Be familiar with:
- The talking points about the strategic planning process provided by the steering committee. (Andrew will send you an electronic version of this document to accompany the hard copy you have.)
- Jill's power point about the process. (Andrew will send you a link to the narrated version when it is available; you have a hard copy of the slides.)
- Our committee's charge: "Through extensive outreach that is well documented, investigate best practices nationally in higher education to define the goals to extend CC's reach in terms of what we do and how we are perceived. Goals should leverage the Block Plan and location."
- The three guiding questions that accompany our charge:
- How can we be better known for what we do?
- How can our entrepreneurial spirit extend our reach?
- Should we consider establishing a physical location in another part of the U.S. or the world?
- Provide the charge and the three questions prior to the meeting.
- Questions to generate and guide discussion:
- What do we at CC do better than anyone else?
- How could we better inform others about what we do better than anyone else?
- For what do we want to be known?
- Who do we want to know us?
- What could we do to support our core mission that would build on our current strengths, such as the Block plan and our location in the Southwest, that we do not currently do?
- N.B. Our responsibility at this point in the process is to identify goals. However, it is certain that people are more likely to offer initiatives. When this happens, make sure to try and identify the goal behind the specific initiative by asking why the person has suggested the initiative.
- Keep detailed notes and send them to Andrew.
- Constituencies (see spreadsheet)
- Three groups:
- Informational outreach
- Key actors: people/groups essential to the implementation phase
- Three groups:
- We will be emailing everyone whenever these informational meetings are scheduled for each month since we will need to get one representative there each time.
- Please review spreadsheet and email Andrew and/or Corinne if you have any additions or deletions to suggest.
- Please also send Andrew a list of the constituencies identified as experts with whom you are interested in meeting as a representative of our committee.
- Important to have two representatives at each large group meeting, since it is tough to both lead discussion and take notes.
- Our job is to listen, not to push an agenda.
- Concern about how productive these large group meetings can actually be since there might be too many people and not enough time or resources to be an effective, useful meeting: guide the conversation, keep people focused on the questions we are asking.
- There are already community concerns about how pre-determined the goals of this strategic planning process might be: remind people of the process, which is transparent, and of the time-frame in which we are working; no goals have yet been decided (much less initiatives)! we are meeting with people precisely to determine what our community thinks the goals should be.
- Year of Planning talking points.
- Not meant to be a guide for every meeting, but something to use as a resource if you need to answer any questions about our committee or the strategic planning process in general.
- Much of the Colorado Springs community sees CC as untouchable.
- Recruiting begins at home: we need to reach out to the Colorado Springs community.