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Compensation and Benefits

VII. COMPENSATION

A. Compensation Philosophy

B. Paychecks and Pay Periods

C. Recording Time

D. Overtime

E. Holiday Pay

VIII. BENEFITS

A. Eligibility 

Compensation Philosophy

Colorado College determines pay for staff positions using applicable market studies.  More detailed information regarding staff compensation  is located on the Human Resources website.

Colorado College strives to provide a high-quality liberal arts education to a diverse community of students. Achieving this mission requires an equally diverse group of highly qualified employees who are rewarded and recognized for their contributions. Therefore, the college supports a compensation program that:

  • Is aligned with the college’s mission, is administered in a financially sustainable manner, and is in compliance with all applicable legal requirements.
  • Provides compensation that is competitive within appropriate labor markets and takes into account living wage principles.
  • Promotes performance excellence and encourages career development and advancement by rewarding achievements and outcomes.
  • Administers compensation in a fair and flexible manner.
  • Values campus and community engagement and work/life balance.

Paychecks and Pay Periods

Staff are paid on the 15th of the month and the last working day of each month. For hourly staff, the paycheck on the 15th covers the period of time from the 22nd of the previous month through the 6th of the current month. The paycheck on the last working day of the month covers the period of time from the 7th through the 21st of the current month. For exempt staff, the paycheck on the 15th covers the period of time from the 1st to the 15th and the paycheck on the last working day of the month covers the period of time from the 16th through the last working day of the current month. If a payday falls on a weekend, staff will be paid on the Friday before that weekend. Staff may make arrangements for direct deposit of their paychecks through Human Resources or Payroll.

On rare occasion, an error may be made in the calculation of your pay.  If an error occurs, you are responsible for immediately reporting the error to your supervisor and to the Payroll office for correction.  If an error occurs related to benefit deductions, you must contact Human Resources.    

Recording Time

Hourly staff must report all hours worked using the electronic time sheet in Self Service Banner. Hours worked or taken as leave is recorded in 15 minute increments. If you are paid on an hourly basis, you must submit a completed time sheet for your supervisor to review and approve. The payroll schedule is located on the HR website.  

Exempt staff are not required to complete a time sheet, but must complete a leave report (even if no leave was taken) in Self-Service Banner (SSB) each pay period for the supervisor to approve. 

Overtime

Working extra hours is occasionally necessary at Colorado College. If you are paid on an hourly basis and you need to work hours in addition to your regular schedule, you must have your supervisor's approval before working the hours and you must record all hours worked. If you fail to obtain prior approval, you must still record the hours worked and the college will pay you as appropriate, though you may be subject to discipline for failing to obtain prior approval.  Any staff member who is aware of others working "off-the-clock" or who is asked to do so must report this situation immediately to Human Resources.

Hours worked over forty in the workweek by hourly staff will be paid at time-and-one-half the staff member's regular rate of pay. At Colorado College, the workweek begins at 12:01 am on Sunday morning and ends at midnight the following Saturday. 

Vacation time, sick time, holiday time, and other paid but unworked time does not count toward hours worked for overtime purposes. The total of worked time each workweek must exceed forty hours to receive overtime pay.

Exempt staff are not eligible for overtime pay.

Holiday Pay

For all hourly staff required to work on:

Memorial Day, Thanksgiving, Christmas, New Year’s Day - Paid their regular pay plus one and one-half times their regular rate of pay for hours worked OR will be given equivalent time off during the next pay period or an agreed upon future date within the current fiscal year. The immediate supervisor will determine which option is used.    

Independence Day - Paid their regular pay for hours worked and given equivalent time off during the next pay period or an agreed upon future date within the current fiscal year. 

Wednesday before and the Friday after Thanksgiving, Winter Break (other than Christmas and New Year’s Day) - Paid their regular pay plus one time their regular rate of pay for hours worked OR given equivalent time off during the next pay period or an agreed upon future date within the current fiscal year. The immediate supervisor will determine which option is used.   

Exempt staff who are required to work on a holiday or during winter break may take time off at a later date. 

Full- and part-time benefit-eligible exempt and hourly staff are paid their regular scheduled hours for the remaining days during winter break. Staff must work for at least 5 business days following winter break to be eligible for pay during winter break.  

BENEFITS

We provide a variety of benefits to support our staff during illness, injury, or disability. Other benefits are intended to provide staff with services they will value. All are intended to attract and retain the most talented and qualified staff members for the ultimate benefit of our students and their education.

Complete information on the College’s benefit programs can be found at https://www.employeebenefitswebsite.com/coloradocollege/

Eligibility

Staff at Colorado College are eligible for benefits as shown below. If there is a discrepancy between this chart and the summary plan documents, the summary plan documents will control. Regular full- and part-time staff members who have been rehired may receive credit for their previous service if their first period of employment was at least twelve consecutive months. 

Full-Time Part-Time Occasional Temporary

Medical Insurance

Mental Health Insurance

Dental Insurance

Prescription Drug Ins.

Vision Insurance

Life Insurance

Eligible the first of the month following date of hire (DOH), or on the DOH if hired on the first working day of the month.

Eligible the first of the month following date of hire (DOH), or on the DOH if hired on the first working day of the month.

Not eligible

Not eligible

Tax Deferred Annuities

Eligible from DOH

Eligible from DOH

Eligible from DOH

Eligible from DOH

Retirement Plan

Long Term Disability 

Eligible based upon plan requirements.

Eligible based upon plan requirements.

Not eligible

Not eligible

Business Travel Accident Insurance

Eligible from DOH.

Eligible from DOH.

If working minimum of 17.5 hrs./week

If working minimum of 17.5 hrs./week

Workers' Comp. Insurance

Eligible from DOH.

Eligible from DOH.

Eligible from DOH.

Eligible from DOH.

Emeriti - College Contribution 

Eligible at age 40.

Eligible at age 40.

Not eligible

Not eligible

Employee Assistance Program

Eligible from DOH.

Eligible from DOH.

Not eligible

Not eligible

Education Assistance Programs

1-5 years of full time service.

Not eligible.

Not eligible

Not eligible

Children's Center

Eligible from DOH.

Eligible from DOH.

Eligible from DOH.

Eligible from DOH.

Other Voluntary Benefits

Eligible from DOH.

Eligible from DOH.

Eligible from DOH

Eligible from DOH