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Time-Off Policies and Guidance

Employees should continue to submit timesheets and leave reports as scheduled, even during periods of telework or illness.

Follow the instructions below to access Self-Service Banner (SSB) from off campus.

Please confirm your ability to log in to SSB several days before the end of a pay period to prevent delays in payroll processing. Contact the ITS Solution Center if you need assistance.

Colorado College Time-Off Policies Related to COVID-19

Given that this is an evolving situation, further updates may be forthcoming as circumstances change. Please know that all institution-wide decisions are being made with the health and safety of our community at the forefront, and with the best-available guidance from our local public health authorities.

Please visit this page often for the latest guidance on our paid leave policies and guidelines during COVID-19.

Time-Off Policies

CC's sick leave policy for staff is generally equipped to handle contagious illnesses. Unless you are faced with an exceptional circumstance, staff should continue to follow your department's standard practices for requesting time off.

Colorado passed the Healthy Families and Workforces Act (HFWA) in July with certain features taking effect July 7, 2020 and expiring December 31, 2020. New features took effect January 1, 2021. See the official notice here. Features of the Healthy Families and Workplace Act that are in effect beginning 1/1/2021 are these leave provisions:

Public Health Emergency Leave

All employees have available a new sick leave bank called Public Health Emergency Leave that will cover you for up to two weeks if you have one of the specific situations listed below. You will find the leave on your timesheet and leave report. If you use the bank up and need additional time (for example, a second exposure) you can use your regular sick leave bank (which has been set to allow it to go negative during the pandemic).

  1. Self-isolating or work exclusion due to exposure, symptoms, or diagnosis of the communicable illness in the public health emergency;
  2. Seeking a diagnosis, treatment, or care (including preventive care) of such an illness;
  3. Being unable to work due to a health condition that may increase susceptibility to or risk of such an illness; or,
  4. Caring for a child or other family in category (a)-(c), or whose school or child care is unavailable due to the public health emergency.

Accrued Sick Leave

All benefits-eligible staff currently accrue sick leave and have sick leave banks. Prior to 1/1/21 some employees did not accrue sick leave (students, faculty, occasional and temporary employees). Beginning 1/1/21, these employees will also accrue sick leave at the rate of 1 hour for every 30 hours worked, to a maximum of 48 hours. Accrued sick leave may be used for these specific reasons:

  1. A mental or physical illness, injury, or health condition that prevents work, including diagnosis or preventive care;
  2. Domestic abuse, sexual assault, or criminal harassment leading to health, relocation, legal, or other service needs;
  3. Has a family member experiencing a condition described in category (a) or (b); or,
  4. In a public health emergency, a public official closed the workplace, or the school or place of care of the employee's child.

If you have any questions, please contact Laurie Mozingo in HR.

As previously communicated in a college-wide Coronavirus communication, employees who elect to travel anywhere outside of Colorado need to email CC COVID-19 Emergency Response Team Incident Commander Maggie Santos with their travel plans. Maggie will let you know whether your travel requires self-quarantining upon your return to the state. If you are required to self-quarantine and can telework during this time, you will be required to work. If your work cannot be accomplished through a telework agreement during the required self-quarantine time, you may use Public Health Emergency Leave (see above).

If you have questions, please email

Exceptional Circumstances

We recognize that there may be times when employees require additional support that our current policies do not contemplate or accommodate. If you confront a particularly difficult circumstance, Human Resources is available to offer guidance and support. Please email for assistance, if you have an exceptional circumstance.

Employees Feeling Sick

Employees who are feeling sick should stay home and get well. If an employee is experiencing COVID symptoms, consider being tested. More information is available at this website:

If an employee is concerned they may have been exposed to COVID-19, they should follow the guidance provided on the CDC's Coronavirus website and notify Maggie Santos for further instructions regarding work arrangements.

Report an issue - Last updated: 02/19/2021