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Faculty Conference Travel

Faculty Conference Travel 2016-17

All full-time tenured and tenure-track faculty, adjunct faculty, lecturers, and visiting one-year faculty, who are contracted for the 2016-17 academic year (except those on year-long sabbaticals) are eligible for Dean’s Office support for attendance at one professional meeting within the United States and Canada.

Spring semester 2016: Department staff assistants collect faculty requests and submit the list of requests to the Dean’s Office. The Dean’s Office will inform department staff assistants of approved conferences. (Conferences can be changed during the year with approval from the Dean’s Office.)

For a regular faculty member (tenure-track, Adjunct, Lecturer) who is presenting at a conference:

Dean will provide a flat amount of $1,600 for an approved conference at which a faculty member presents.
The staff assistant or faculty member charges expenses to the faculty person’s research fund using the DREIMB activity code. (The Finance Office has verified that these expenses can be charged against a research account, even though it may result in the account showing a deficit, as long as the Dean’s Office has preauthorized the funds.) After travel is complete, the faculty member or staff assistant submits to the Dean’s Office:

  • Airline receipt
  • Registration receipt
  • Copy of the program page that lists their paper presentation (or copy of program page from the conference website)
  • Journal Entry moving $1600 from the Dean’s FOAP, 110002-140004-730091-DREIMB, to the faculty member’s research account, with the explanation: “conference support for continuing education and travel expenses”.

The faculty member may choose how to use these funds to pay for conference expenses. If there are unused funds after the trip is complete, the faculty member can apply them to future conferences.

If the conference is for a one-year visiting faculty or Riley fellows, instead of depositing funds into an account, the Dean’s Office will reimburse conference related expenses up to $1600 for those who present or $750 for those who attend (see below). Please provide copies of receipts for reimbursement, along with a check request, or CONCUR entry.

*If the professional conference is an international conference, and expenses will be over $1600, the faculty member should request the additional funds from their divisional executive committee. If needed funds are not awarded by the divisional executive committee, the faculty member may send a proposal to the Dean requesting extra funds to cover up to the difference in cost between a domestic and international flight.

For faculty attending a domestic conference (non-presenting attendance at international conferences is not supported):

The Dean’s Office will cover $750 for an approved domestic conference in which faculty attends.

Faculty member charges expenses to their research fund, using the DREIMB activity code. After travel is complete, the faculty person or staff assistant submits to the Dean’s Office:

  • Airline receipt
  • Registration receipt
  • Journal Entry moving $750 from the Dean’s FOAP, 110002-140004-730091-DREIMB, to the faculty person’s research account, with the explanation: “conference support for continuing education and travel expenses”. The Finance Office has verified that approved expenses can be charged against a research account, even though it puts it into a deficit, as long as the trip has been preauthorized to be funded by the Dean’s Office.)