A brief overview of your departmental structure and your position as a department leader:
1. Departmental Transition to a New Chair
The Dean appoints new department chairs in consultation with the President and with the advice of the department. Outgoing Chairs are asked to help new Chairs to understand their new administrative role. Discussions about the main elements of the job, any suggestions for organization or management that the outgoing Chair may have, and the filing system will be especially helpful to new chairs and smooth the transition to the new administration of the department. Current Chairs should discuss their desire to leave the chair’s position with the Dean during the fall semester, one year before vacating the position.
2. Associate Chairs
After consultation with members of the department, a Chair may request the Dean to authorize an associate Chair to assume some of the department’s administrative duties. The kinds of circumstances that could support such a request might include the large number of departmental faculty, high course enrollments, numerous majors, high demand for student advising, an extensive slate of upcoming personnel reviews, an impending external review, unusual expectations for departmental involvement in community service, and a two-in-one departmental structure (Art History and Art Studio, for example).
When the Dean authorizes the appointment of an associate Chair, the Chair must specify, in writing, the duration of the appointment and the associate Chair’s duties, which, in some cases, may warrant application to the Dean for an additional Block without teaching. These duties do not, however, diminish the Chair’s overall responsibility for the affairs of the department.
3. Other Department Staff
Some departments have various categories of support staff, such as administrative assistants, technicians, and paraprofessionals. All of these personnel report to the Chair. A clear assignment of responsibilities to each staff member is important.
4. Department Meetings
Most departments and interdisciplinary programs meet once a block to discuss departmental matters. For example, a department meeting in the fall may be devoted to constructing the academic schedule for the following year, while a department meeting in the spring may be devoted to determining awards and honors for graduating majors. Departments also meet to discuss job announcements, applicant files, tenure candidates’ files, the curricular direction of the department, and so on. Chairs should share with department members the monthly department budget statements, so that all department members understand what resources are available and how departmental monies are being spent. Most departments hold at least one meeting per year with their majors.
5. Standing Committees, Task Forces, and Further Delegation
Some departments have internal standing committees that accomplish routine tasks within the department. For example, the English department has standing committees for the poetry contest, the senior majors program, the visitors program, and the novella contest. Chairs may delegate to individuals or task forces other department business, such as revision of requirements for a major or minor.
6. The Employee Assistance Program
The Employee Assistance Program provides free, confidential, short-term counseling, referral, and follow-up services at no cost to you. An EAP is a work-sponsored program designed to assist in the identification and resolution of problems associated with your personal and/or professional issues. All Colorado College employees and their immediate families are eligible for six counseling sessions per issue per year. CC's EAP is administered by Guidance Resources 1-800-272-7255. (Company name: Colorado College, Web ID COM589)