1. Working with the Library

Many of the library's policies and procedures are documented on the Tutt Library website. Additional information is available from the Director of Tutt Library. Liaison Librarians are assigned for the three major divisions and the interdisciplinary programs of the College. The Liaison Librarians work with departments to develop supporting library collections and to provide instruction in library research methods for courses. They also provide specialized reference assistance in their disciplines, consult with individual students on thesis and other research projects, assist faculty with their personal research, help departments to determine the library impact of new course proposals, provide assessments of library resources and services when departments or programs are preparing for external reviews. They may assist departments in recruitment or orientation of new faculty through library tours and information sessions.

Regarding the ordering of library materials, some departments have assigned responsibility to a single faculty member to gather recommendations from the department and channel these to the library. In other departments, all faculty participate in ordering materials. Faculty submit requests through liaison librarians or directly to the acquisitions department. Liaison Librarians monitor orders in their subject areas and may take a more active role in ordering materials for the collection for subjects where faculty are not actively placing orders. Liaison Librarians also work with departments to evaluate needs for new subscriptions or journals, serials, and electronic resources and for possible cancellations of such materials.

The library's reserves service provides access to supplementary course readings, videos, and materials unavailable for student purchase.

2. Facilities Requests

a. Repair Requests and Keys

Requests for repair work to facilities, as well as keys for academic and administrative areas, are made through the Facility Services Work Order site on their main page. A Key Request Card must be completed by either the Chair, the secretary or a designated student (in which case the chair's signature is required) and forwarded to Facilities Services with 24 hours notice to prepare the keys for issue.

b. Furniture Purchase

The Chair should include the cost of the furniture in the department's budget request in the year prior to purchase. In the interest of selecting ergonomically appropriate furniture, the Director of Purchasing in the Finance & Administration Office and the Environmental Health & Safety Coordinator in the Facilities Services Department are available to provide information by housing sample chairs for individuals to try out prior to a purchase decision and by keeping a variety of current furniture catalogues on hand. If a retrofit of existing furniture is under consideration, departments are encouraged to first consult with the CC Purchasing Office to determine whether it makes more sense to retrofit or buy new furniture.

c. College Vehicles

Several sizes and types of vehicles are available to College staff to be used for College business, including such uses as field trips and visits to the Baca campus or to the CC Cabin. Explanation of types, use, rates, and availability may be obtained by calling the Transportation Department-Vehicle Reservations (extension 6175). College insurance does not cover private vehicles used on college business. 

d. Urgent matters and emergencies related to facilities

During the workday, facility-related emergencies should be phoned in to the Main Desk (x6568). At other times, facility-related emergencies should be phoned in to the Campus Safety Office (extension 6707). 

e. Environmental Health and Safety Issues

Different departments have different needs related to environmental health and safety. Chairs should consult with the Environmental Health and Safety Office (extension 6678) with any questions about the College's safety and environmental protection programs. New faculty and support staff may not be aware of existing policies and procedures on such environmental issues as chemical waste disposal. When such issues are present, Chairs should work with new faculty and staff to help ensure that program standards are followed.