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Student Disability Appeal Policy and Procedure

Colorado College does not discriminate on the basis of race, color, national or ethnic origin, sex, sexual orientation, gender identity or expression, marital status, disability, religion, veteran status, age or any protected status in the administration of its educational programs, admissions policies, scholarship and loan programs, athletic programs, employment or in any other College program or activity. For more information on the College’s prohibition of discrimination, please see the College’s Anti-Discrimination Policies and Procedures.

Accordingly, it is Colorado College policy to ensure that no qualified student with a disability is denied the benefits of, excluded from participation in, or otherwise subjected to discrimination in any college program or activity, in accordance with Section 504 of the Rehabilitation Act of 1973 (Section 504) and Title III of the Americans with Disabilities Act (ADA).

In response to a request made by a qualified student with an appropriately documented disability, the college will arrange for the provision of reasonable academic adjustments (e.g., extended time on exams, course substitution) and auxiliary aids and services (e.g., alternate formats of printed materials, sign language interpreter) determined by the college to be necessary to afford the student the opportunity to participate fully in college programs. It is the responsibility of the Director of Accessibility Resources, who also serves as the college’s ADA/504 Coordinator, to uphold the rights of a student to secure access and accommodations in accordance with Section 504 and the ADA.

Students may appeal decisions regarding the determination or provision of reasonable academic adjustments or auxiliary aids and services. This policy and the following procedures address judgments of disability status and/or provision of accommodations. Any student of Colorado College may use these procedures. Students should initiate the appeal process within 30 calendar days of the judgment they wish to appeal. This procedure is not intended to replace or duplicate existing grievance procedures, including informal consultation and formal complaint procedures under the college’s Anti-discrimination Policies and Procedures.

Should a student feel he/she has not been treated in a fair or professional manner with regard to access and accommodations, the student is encouraged to follow the procedures below. The college maintains a philosophy of student self-advocacy and the right to pursue an appeal through the formal appeal process. However, prior to initiating the formal appeal procedure set down below, it is recommended that the student make every attempt to resolve the matter in an informal manner.

Retaliation against persons who file an appeal under this policy, bring complaints of discrimination in good faith, or assist in a related investigation is prohibited.

Informal Resolution

Student Responsibilities:

  1. The student should discuss his/her concern(s) regarding the determination of disability status or provision of academic adjustments or auxiliary aids and services with the appropriate instructor, department, or office representative directly, unless extenuating circumstances prohibit doing so.
  2. If a conversation with the appropriate college instructor, department, or office representative does not lead to a resolution, the student should then discuss the problem with the head of that department or office.
  3. If a meeting with the head of the department or office does not lead to a resolution, the student should discuss his/her concern(s) with the Director of Accessibility Resources.
  4. If the Director of Accessibility Resources is unable to assist in informally resolving the student's concern(s), the student will be referred to the formal appeal procedure.
  5. If the Director of Accessibility Resources is involved in the matter, the student should skip step 3 and discuss his/her concern(s) with the Title IX Coordinator (Heather Kissack, Spencer Center #109, 719-389-6202). If the Title IX Coordinator is unable to assist in informally resolving the student's concern(s), the student will be referred to the formal appeal procedure.

Formal Appeal Procedure

  1. Appeals of decisions regarding the determination or provision of academic adjustments or auxiliary aids and services must be in writing. Students should initiate the appeal process within 30 calendar days of the judgment they wish to appeal.
  2. The student’s written statement must include: a) a clear statement of the request or concern; b) the grounds on which the appeal is based; c) the date of any action that the student is appealing; d) the names of all Colorado College employees involved; e) a summary of the action(s) the student has taken to resolve the matter informally, if any; and f) a statement of the student’s expectation of specific outcome.
  3. The written appeal must be submitted to the Provost or designee if the matter is academic (e.g., alternative testing accommodations) or the Vice President for Student Life/Dean of Students or designee if the appeal is related to student life (e.g., housing accommodations).

Academic Concerns:

Provost
Office of the Provost
Armstrong Hall 100
Colorado College
14 E. Cache La Poudre St.
Colorado Springs, CO 80903
719-389-7800

Student Life Concerns:

Vice President for Student Life/Dean of Students
Office of Student Life
Armstrong Hall 107
Colorado College
14 E. Cache La Poudre St.
Colorado Springs, CO 80903
719-389-6684

 

  1. Upon receipt of the appeal, the appropriate dean or designee will review the appeal for timeliness and appropriateness for this appeal procedure and will provide the student with written notice acknowledging its receipt.
  2. The appropriate dean or designee will promptly initiate a campus investigation and may consult with the Director of Accessibility Resources or seek other expertise in making a final decision.
  3. The appropriate dean or his/her designee will meet with both the complainant and respondent to provide opportunity for oral testimony and evidence.
  4. Upon completion of the investigation, the appropriate dean or designee will submit to the student, the party against whom the appeal is directed, and the Director of Accessibility Resources, a final report containing a summary of the investigation and the outcome of resolution within 45 calendar days of the initial filing or sooner if time is of the essence to the matter.
  5. The formal appeal file and the final decision shall be confidential, but the final decision shall be provided to the complainant, the respondent, and the Director of Accessibility Resources.
  6. The formal appeal file and all investigation materials shall be maintained in the office of the appropriate dean until ten years after the file was created.
  7. If the student is dissatisfied with the appeal decision, the student may file a complaint according to Colorado College’s Anti-discrimination Policies and Procedures.

Additional Information

For additional information on appeal and grievance procedures, contact the Director of Accessibility Resources (Office of Accessibility Resources, Armstrong 219, 719-227-8285). In all appeal and grievance cases, the Director of Accessibility Resources can advise the student of the various internal and external options available to them and the procedural steps involved, assist in the definition of charges made, and seek a timely resolution. It is the responsibility of the student to meet all conditions for filing an appeal or grievance.