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The Albert Seay Library of Music and Art Procedure Manual for Student Library Assistants

*Welcome…. *Library Keys *Think Security *Opening and Closing *About The Collection *Seay Library Rooms *Computer Usage Policies *Circulation Desk Policies *Check-out Policies *Course Reserve Materials *Circulation Desk Items *Patron Confidentiality *Staff Communication *Music Classroom Use Policy *Student Tasks *Orchestra Collections in the Instrument Storage Room

Welcome….

Welcome to the Seay Music Library! We are delighted that you have chosen to accept a position here while you attend Colorado College. It is our intention to provide you with a successful work experience in the Seay Library; to this end this manual has been created to aid you in your work. It includes much of the information you received during your orientation. This is your tool, to which you can refer when you encounter situations that need clarification.

Please don’t hesitate to ask library Supervisors if you find anything within the Manual in need of further explanation. Our staff is eager to help you with any questions you have and are committed to making your work experience here as efficient, interesting, and rewarding as possible.

Library Keys

Keys for student assistants are kept in the Keys /Phone Books Drawer behind the circulation desk. Keys for Room 57 (storage room), the listening rooms, the Work Room, Percussion Room and the Classrooms (8,9, 16, 17, 18 and 20) are kept on the red and white lanyard. This drawer also includes a key for the Book Drop (located outside the library) as well as the Elevator key.

Think Security!!

Unfortunately, the CC campus is often victimized by personal theft. The only secure place in the Library is Room 57 (Storage Room). Staff is advised to lock valuables there while working. PLEASE, TAKE THIS WARNING SERIOUSLY!! The Library is not responsible for any thefts that occur on our premises.

Opening Procedures

  1. Turn on lights. The light board is located behind the Circulation Desk at the top of the intersection of the two reserve shelves.
  2. Unlock the elevator by turning the "Lockout" switch to OFF.  Be sure to return the Elevator key to its proper place!!!
  3. Unlock and tab open listening room and workroom doors
  4. Turn on public computers.
  5. Open Circulation Module on circulation desk computer.
  6. Check Book Drop at entrance of library. Collect any returned items and check them in.

Closing Procedures

  1. About 15 minutes before closing
    • Collect all materials lying around on tables, etc., perform a Count Use on these items in Millennium Circulation and then place them in their respective reshelving areas.
    • Return chairs to their “starting” positions under the tables.
  2. Make certain all the listening and viewing station equipment is turned off. Return any headphone 1/4 inch adaptors left at these stations to the headphones drawer behind the desk.
  3. Lock doors to all interior rooms.
  4. Shut down all public computers and turn off all the monitors.
  5. Go into the elevator and turn the "Lockout" switch to ON. Exit the elevator on the "G" level and walk down to the Music Library to continue closing up. BE SURE TO RETURN THE ELEVATOR KEY TO IT'S PROPER PLACE!!
  6. Turn off all lights – the emergency lights in the rear of the library will remain on
  7. Lock entrance door to the Library.

About The Music Library Collection

The Music Library’s collection consists of a broad selection of musical scores, books and audio/visual recordings and in addition serves as a gateway to numerous electronic databases and online resources.

About the Physical Collection

The campus libraries use the Library of Congress (LC) classification system to organize their collections. LC gathers like items together with a system of call numbers that employ a combination of numbers and letters. Conveniently, music materials are classified under “M” (this isn’t true for other subjects: Art isn’t filed under “A”, for instance).

The Seay Library uses LC classification for books and scores, and an in-house system for recordings. Periodicals/journals are not assigned call numbers.

Music materials are found in both the Seay and Tutt libraries. In general, Tutt houses books about music, and some music reference books. Seay houses scores, recordings, a small collection of books about music and music reference books.

When seeking physical music materials, the initial point of entry is always TIGER, the College’s online library catalog.

The physical music collection is organized as follows:

  • MTs (books about music teaching, and printed music used for teaching (etudes, etc.)) – are located on the northwest wall, spanning the edge of the circulation desk to the wall outside the Librarian’s office.
  • Reference (encyclopedias, dictionaries, bibliographies, ect) – are located in a U-shaped configuration surrounding the tables in the area. These do not circulate and must be used inside the library. This collection may contain call numbers from A-Z (that is, some non-music items.)
  • Ms-(printed music)- are located in the back of the library. They constitute the largest segment of our collection and are arranged on the compact shelving units and the tall ranges in the back area.
  • MLs-(books about music)- these are found in the south compact shelving units. The ML section may contain some non-music items (with call numbers from A-Z).
  • Oversize- this section includes M’s and ML’s and is located in the northeast corner of the library, outside of Room 57.
  • CDs/DVDs/Videos- are located in the Work Room.
  • Cassettes/archival department recordings - located in the Librarian’s office. Cassettes are cataloged and are searchable in the card cabinet near the Library entrance. They are not searchable in TIGER. Archival recordings are not cataloged.
  • Vinyl recordings- The majority of these are located in Room 57 and on the north, middle shelving unit in the main Library.While some vinyl recordings are cataloged and searchable in TIGER, the majority of them are not cataloged and are only searchable in the card cabinet near the Library entrance.
  • Periodicals (non-scholarly magazines)- are located on the back side of the shelf with the 8th-Note Bowling Ball sculpture. These do not circulate.
  • Journals (scholarly “magazines”) –-located in the group listening rooms. These do not circulate! 

About The Virtual Collection

The Music Library also maintains a collection of electronic journal databases and links to several music reference sources which can be accessed through the patron computers. Some examples of these databases include:

  • Grove Music Online
    Grove is an essential companion and tool for scholars of classical, world, and contemporary music and musicians. This resource includes hundreds of carefully selected and classified links to musical sites. Other articles, from specialist dictionaries such as The New Grove Dictionary of Opera and The New Grove Dictionary of Jazz, second edition, are available via a link from the primary article. Grove is included in the Oxford Music Online resource.
  • The Database Of Recorded American Music
    Provides streamed audio recordings of over 1,500 CDs (9,800 compositions). Basic collection includes the diverse catalogue of American music recordings by New World Records— from folk to opera, Native American to jazz, 19th century classical to early rock, musical theater, contemporary, electronic and beyond. Includes liner notes and essays.
  • The Music Index
    Indexes over 670 international music periodicals, covering a broad range of subjects. Good subject headings for searches; citations only.

Orchestra Collections in the Instrument Storage Room

The Music Department houses two orchestral performance collections in the Instrument Storage Room. The Chamber Orchestra Library supports CC’s Chamber Orchestra and is managed by Dan Brink, the director of that group. The Symphony Library (further information below) is a large collection available for use primarily by the College and established orchestral organizations in the El Paso County region. It is managed principally by Joe Head, the Symphony Librarian. The Music Librarian assists in the oversight of this collection. Borrowing from both collections is restricted.

Symphony Library

In 2003 The Colorado Springs Symphony Guild, desiring to further promote the musical arts in Colorado Springs and the liberal arts mission of Colorado College, made a gift of the Symphony Library to the College. Currently housed in Packard Hall on the Colorado College campus, this vast collection of over 800 orchestral scores and parts is available for use by orchestral groups residing in El Paso County. The following guidelines pertain to its use:

  • The college has the primary right to use the Symphony Library for its educational purposes. However, whenever reasonably practicable, the college shall make the Symphony Library available upon request to other established symphonic organizations of all levels, based in El Paso County.
  • The college will not charge for use of the Symphony Library by other Colorado Springs orchestral music users except to the extent necessary to cover reasonable processing and administrative expenses associated with maintaining the music library. The fee is normally $20, only to be exceeded if the cost of borrowing several works requires an undue amount of time.

This collection is searchable in the TIGER online library catalog. Procedures for checking out and checking in Symphony Library materials may be found in the black binder behind the circ desk and at this link

Chamber Orchestra Library

The Chamber Orchestra collection includes repertoire performed by CC’s Chamber Orchestra. 

Fee for borrowing is also $20; this fee covers works borrowed from both collections simultaneously. This collection is available for use by orchestral groups residing in El Paso County and the Tri-Lakes region. Requests for borrowing works must be approved by the Chamber Orchestra Director; approval will be sought by Music Library staff. 

This collection is also searchable in the TIGER online library catalog. Procedures for checking out and checking in Chamber Orchestra Library materials may be found in the black binder behind the circ desk and at this link.

To arrange to borrow selections, please contact Joe Head, Symphony Librarian, at (719) 635-0506, joe@csphilharmonic.org, or 719-575-9632 ext. 14, or Daryll Stevens, Music Librarian, at dstevens@coloradocollege.edu, or (719) 389-6126.

Getting Research Help In Music

Student Staff is expected to understand some of the basic functions of the following links in order to assist patrons: 

Music Reference Resources

Music Subject Guide

Music Databases

Seay Library Rooms

Work Room

In addition to housing the Library’s collection of sound/video recordings (with the exception of cassettes and vinyl), the Work Room provides space for the performance of many tasks, including end-processing and various repair tasks on Library materials. Access is strictly limited to Music Library Staff and CC Faculty. This room is to remain unlocked, yet shut, during Library hours.

Listening Rooms

The library has three listening rooms. The large one on the north side has two mobile, multi-format audio carts and allows four users at a time to listen to recordings. There is also a single LP player with the capability for two people to listen to at a time. The two listening rooms in the back of the library are intended for group listening and require no headphones. Usage is available on a first-come-first-served basis. The north group listening room is also set up for the viewing of video recordings. Students wishing to view this format have priority; other users will be asked to relocate in this case. ATTENTION!! Public patrons may not bring in non-Library items for listening/viewing.

Music journals are located in the group listening rooms.

Group Listening Room #59 TV Operating Instructions.

  1. Using the “SHARP” remote control, push the red power button to turn on the TV.
  2. To switch between VHS and Blu-Ray use the “SOURCE” button on the “SHARP” remote. This is the green button, located on the top right corner of the remote. Each system has its own channel so here are the appropriate screens the TV should be on :
    • “AV” = VCR.
    • “HDMI 1” = The Panasonic Blu-Ray / DVD player that is to be used with the Panasonic remote control.
    • “PC” = for students to plug in their laptops to view PowerPoint presentations etc.. There is a cable attached to the TV that can plug directly into the back of a laptop.      

The TV system is still hooked into the amplified sound system so you can either listen to the sound directly from the TV, or turn on the sound system. Select the "Game/TV" option on the INTEGRA Pre-Amp unit and the sound should come out from the speakers.

Group Listening Room #61 TV Operating Instructions.

1. Using the "SHARP" remote control, push the red power button to turn on the TV.

2. To select the Blu-Ray / DVD player, use the "IMPUT" button on the "SHARP" remote. This is the green button, located on the top right corner of the remote. Press it and select the "HDMI 1" option.

3. Select the "PC" option for students who wish to plug in their laptops to view PowerPoint presentations on the TV. There is a cable attached to the TV that can plug directly into the back of a laptop.

The TV system is still hooked into the amplified sound system so you can either listen to the sound directly from the TV, or turn on the sound system. Select the "Game/TV" option on the INTEGRA Pre-Amp unit and the sound should come out from the speakers.

Room 57

This is the Library’s storage room. It houses the majority of the vinyl recordings collection, back issues of music journals and periodicals, various filing cabinets, and other miscellaneous items. The room is also used for the storage of various school and student-owned instruments.

Cataloging Office

Music cataloging specialists process and catalog new/old books and scores in this room. Their work ensures that our users will be able to find materials in our collection.

Librarian’s Office

Although the Music Librarian’s office is a personal space, staff may feel free to enter to gather various supplies, cassettes, and Music Department archival recordings. This door should remain closed and locked in the Librarian’s absence.

Computer Usage Policies

CC COMMUNITY

Members of the CC community may log on to patron computers with their username/password. They should log-off their username accounts when they are finished using a computer. If they don't, the computer will lock up and an administrator will have to unlock it.

The Music Library has four public computer terminals available for research purposes. The following resources are available:

  • TIGER Online Catalog
  • Periodical databases licensed to Tutt Library, including indexes of online music resources.
  • Internet resources

Any other use of these computers (i.e. checking e-mail, world processing, chat rooms or playing games, ect.) falls outside of their primary function. THEIR USE MAY BE MONITORED BY MUSIC LIBRARY STAFF TO ASSURE COMPLIANCE WITH THIS POLICY!!

PUBLIC PATRONS

When a computer is available, Library staff may log on a public patron, using the current appropriate username and password designated for public patron log-ons. 

IMPORTANT!!—Library staff must not give this information to patrons; log-ons must be performed by staff members.

The following policy, included in the Libstaff Policy Manual, describes the Library’s policy concerning Public Patron use of Library computers. It is quoted in its entirety:

“As a public service, the Seay Library allows limited use of computers for research purposes to members of the Colorado Springs community. Because we have limited computing resources, we cannot support all your computing needs. Please ask a Library staff member if you need assistance with your search.”

The following resources are available:

  • TIGER Online Catalog
  • Periodical databases licensed to Tutt Library, including indexes of online music resources.
  • Internet resources

Your use may be monitored by library staff to assure compliance with this policy. The following activities are not allowed: 

  • Word processing
  • Chat rooms or game playing
  • Commercial activities
  • Visiting adult web sites (Campus Security will be notified)

In addition: – If a CC student needs your computer, you will be asked to surrender it. – If other public patrons are waiting, you use will be limited to 30 minutes. – The Seay Library reserves the right to refuse service to anyone at any time. 

Printing and copying are available at no charge for a maximum of 20 pages.

NOTE: Penrose Public Library at 20 N. Cascade has numerous computers available for public use.”

Circulation Desk Policies

NOTE: The CIRCULATION PROCEDURE MANUAL, located behind the circulation desk, contains a thorough description of circulation procedures. Its content is NOT duplicated below. Please see that manual for all questions concerning circulation procedures.

General Points: 

  • Access behind the circulation desk is limited to Music Library Staff and Music Department faculty. No exceptions, please!
  • The circulation computer is reserved for library business conducted by library employees. The computer on the Library Assistant’s desk is not available for use.

CIRCULATION DESK SIGNAGE:

Two signs are located above the AV reserve shelves: 

  • BE RIGHT BACK is used by staff when members must leave the Library unattended momentarily. Absences should be limited to restroom visits, and other such emergencies; it is not intended for other purposes, such as an opportunity to pick up something to eat, or use a cell phone in an area with better reception. THIS IS A SECURITY ISSUE!!
  • “If you need help…Come find me in the WORKROOM” is used when your work takes you away from the circulation desk for an extended period of time. There are variations attached to this sign. Feel free to create your own, as the situation warrants.
  • CELL PHONE USE: The Music Library is a “cell-phone-free zone”. Reception can be relatively poor in Packard basement. When someone is observed making/receiving a call, please hand them one of our “cell-phones-aren’t-allowed-here cards”, which will suggest that they move to the lobby or outside to continue their call. Staff are expected to teach by example—-so, this applies to all of us, as well.

SHHH! Please be considerate of Library patrons and use headphones if you want to listen to music while working. We inhabit a small area, and are challenged by our efforts to provide places for both quiet study and group/social interaction. Please be observant of these conflicting needs and help our users by reminding them to keep noise levels down when necessary.

Sound/Video Materials Use

LP’s, Videos and DVD’s Circulate to CC Faculty and Staff ONLY!!

CD’s Circulate to CC Faculty, Staff and Students ONLY!!

Non-CC users may use these items in the Library. In addition, the latter group may not bring their own items in for listening/ viewing. Please ask a supervisor, or refer a user to a staff member if there are questions.

Check-Out Policies

Check-out Policies are explained in the Circulation Procedure Manual, and on the Seay Library’s Circulation Policies Web page: Seay Library’s Circulation Policies

Please see either of these sources for this information. If you have further questions please see a supervisor.

Course Reserve Materials

All Reserve Materials are located on the shelves behind the circulation desk.

Books and Scores-

Students must use items on their class reserve shelf in the Library during the day. Library staff will check out the requested items as normal via Millennium Circulation. Books or scores marked with a “LIBRARY USE ONLY” label DO NOT leave the Library! Students may check out normally-circulating items overnight, one half-hour before the Library closes. Reserve items MUST be returned when the Library reopens the next day. A $5.00 per hour FINE will be charged for each late item.

Audio/Video Reserve Items-

These items remain in the Music Library during the day. Students can watch/listen to these either on one of the individual stations or in one of the group listening rooms for a 4 hour time period. Unless specified otherwise, these may be checked out overnight, half an hour before the Music Library closes.

Online Audio Reserves-

Many class listening assignments are available online, though currently they only can be accessed from on-campus. Access to these reserves is provided ONLY to students enrolled in a particular class. Students wishing to access these listening assignments inside the Music Library may check out headphones from the Circulation Desk and plug them into any computer including the four patron computers. Multiple listeners (up to 4) may gather at these computers. Online audio reserves are also accessible anywhere on campus via student’s laptops and in campus computer labs that have headphones.

Student Reserves

Items may be put on reserve at the request of students for either of the following:

  1. Items being used as part of a class.
  2. Items for personal use by students enrolled in an independent study or Capstone Project.

(1.) Items being used as part of a class:

Get the student’s name, professor’s name and class number (i.e. MU201)
Put a blank red tape on each item (CD/DVD/Video) and write the class number, professor’s name and name of the student. Use a rubber band to keep the items together.

Place items on the Professor’s Reserve Shelf.

Advise a supervisor to enter these items electronically into the professor’s course reserve List.

(2.) Personal use:

If the student is not requesting items as part of a class, just put the student’s name and the dates needed on the blank red tape. Use a rubber band to keep items together. Place on the Holds shelf behind the Circulation Services Coordinator's desk. Notify a supervisor so the information can entered into the system as a reserve item.

DO NOT USE THE PRE-PRINTED “RESERVE” TAPE FOR STUDENT RESERVES.

Circulation Desk Items

Circulation Desk Drawers

(The following are the names of the various drawers located behind the Circulation Desk.)

Desk Supplies/Course Recordings-

General supplies such as pens, pencils, scissors, Post-It notes and paper clips are kept in this drawer. For refills, please check the filing cabinet in the Music Librarian’s office. Occasionally, instructors will leave recordings of class work (generally CDs) in this drawer for their students’ use.

Headphones-

We provide headphones for use in the library. Students who are in a class in Room 18 may check out headphones to use in that room. Please remove ¼-inch jacks before handing out headphones to these users, as well as those listening on library computers. ¼-inch jacks should be placed in the small box found in the Headphone drawer. The loan rule for headphones is 4 hours.

Forms/Supplies-

This drawer contains extra library forms. Current supplies are located on the Form Shelf behind the Circulation Desk.

Keys/Phone Books-

Location of library keys and various phone books.

Cash Drawer-

Includes money for fine collection and making change. This drawer is fitted with a lock; cash contents is reconciled regularly. This is NOT a loan resource. Staff should never borrow funds from this source!!

Receipt Printer Rolls-

Contains extra printer rolls for the Circulation Desk receipt printer. Please notify a supervisor when reordering is necessary. These are very easy to change—try it, it’s a snap!

Tuners /Metronomes/Cassette Recorder-

These are for student use and must be returned before the Library closes for the day. They may NOT be borrowed overnight. The loan rule for tuners and metronomes and cassette recorder is 4 hours.

Lost and Found-

Items left in the library or in the building may be placed in this drawer. The Lost and Found Binder is used to record lost items that we don’t have—so we can call the owner if they turn up.

Circulation Wall Pockets

Clipboards-

Manual Override Form-

An Override is required to perform some specialized functions in the Millennium Circulation module. Student Staff do not have authorization to perform them. Examples of overrides include checking out non-circulating items or extending a due date. When prompted for an override, students should ask a supervisor for help.

In the absence of a supervisor an override cannot be completed (e.g., evenings and weekends). Instead, after determining that an override is justified, student staff will need to complete the paper Manual Override form in detail. Students should notify a supervisor (preferably through PROWL) that a manual override has been completed. The supervisor will check the form when he/she returns to the office and enter the necessary information into the system.

If you are unsure about what to do and cannot get in touch with your supervisor, call the Tutt Circulation Night Supervisor (x6148) or Circulation Desk (x6184).

Please use good judgment when making the decision to perform a manual override.

Faculty Check-out Log- (This is located in the wall pocket next to the library entrance.)

Music Department faculty have keys to the library. Faculty will use this form when they are borrowing items “after hours”. We ask that they complete this form, listing the items they are checking out. A supervisor is responsible for checking these forms and may ask you to enter the items into the system.

Items Behind Circulation Desk

  • Phone books, library manuals, staplers, book tape dispenser, outguides, boom boxes and hole punchers, etc., are all kept on the shelves under the counter.
  • Standard 8.5 x 11 paper for the copiers/printers is located underneath the Circulation desk in a box. Other sizes of paper are kept in the cabinet beneath the "ML-BW1" copier/printer next to the patron computers.
  • The Forms Shelf includes bar codes for use when registering new users and a variety of forms related to circulation procedures.

Boom Boxes-

These are available to all CC students for use in the Practice rooms and Classrooms only!! The boom boxes are barcoded for check out via the circulation computer. PLEASE NOTE: Although boom boxes have a 4 hour loan period, they MUST be returned before the Library closes!

Reshelving Cart-

This large cart holds returned books, scores, and LP’s. You will also find returned items placed either on this cart, or in the bin beneath the Circulation Desk.

Please place all other items (sound/video recordings) in the reshelving area in the Work Room as soon as they are returned. RE-SHELVING IS THE NUMBER ONE PRIORITY FOR STUDENT LIBRARY WORKERS! Sound/video recordings should be reshelved first. As a matter of practice, please be sure that all items are checked in properly!! 

Hold Shelf-

Located behind the Library Assistant’s desk, the Hold Shelf contains items requested by patrons for later pickup. Please fill out a red HOLD form and attach it to the item(s) in question. Since the Student Log-in is not authorized to place holds in a patron record, student staff should also complete the “Manual Holds” form on the clipboard kept in the bin on the wall by the Circulation Desk. The items should then be placed on the Hold Shelf in alphabetical order by last name of the patron. A supervisor will enter the Hold into Millennium Circulation.

-Theory Exams-

Located in the green box directly above the light switch console, Music Library staff administer these exams to students who wish to test out of taking a Theory course. There are two different sets of exams (an exam A and an exam B) and each has it’s own accompanying CD. 

Students taking the Pre-Theory exam must check out a pair of headphones from the Circulation desk to enable them to listen to the CD recording while they take the exam. The students will have a one hour time period to take the exam, at the end of which they should return their test, CD and headphones to the Circulation Desks. A Library supervisor will then deliver the exam to the Music Department for grading; students will be notified of the results in 1 or 2 days.

Patron Confidentiality

All users are protected by a Borrower’s Confidentiality clause. It is illegal to reveal the identity of any patron, who may have checked out an item, to anyone! If necessary, staff is advised to quote our policy:

“Unless presented with a court order, the Library is not permitted to disclose who has checked out particular materials. In case of urgent need for an item that cannot yet be recalled, the Library staff may undertake contacting the patron holding the item and request its return.”

Please refer any requests to a supervisor, or, in the case of supervisor absence or persistent law enforcement representatives, the College legal council.

Staff Communication and Scheduling

Means of Communication:

E-MAIL-

The primary form of communication for Music Library staff is campus e-mail. Please access this whenever you work, to keep informed about important information relation to your job. 

IMPORTANT: Please check your e-mail every day to view important announcements and messages!!

Student Staff Mail Boxes-

These are located on top of the CD reserve shelves behind the Circulation Desk. We’ll use this for “physical” messages and items. Please check your mailbox every time you work.

Work Scheduling:

The student staff schedule is posted on the Music Library’s Google Calendar. Hours are set at the monthly staff meetings and entered into Google Calendar by the Music Library Assistant. At this point, students are asked to be responsible for making alterations in the existing schedule themselves, by accessing this calendar.

Faculty Phone Numbers:

Home phone numbers/addresses for full time faculty may not be released. Staff may give out a faculty member’s campus contact information as listed in the Campus Directory only. Patrons wishing to contact performance faculty may be given their full contact information, found on the MUSIC DEPARTMENT ROSTER, located in the KEYS/PHONE BOOKS drawer. Please ask a supervisor if you have any questions about referrals.

Copier Machines Use

The copy machines in the lobby and inside the Music Library are set up with a Gold Card reader and are configured to the College's Paper Cut print system. CC community members can swipe their Gold Card or manually enter their TIGER numbers to make copies.

Public patrons may use the copier for copying but must be logged into the Paper Cut system by a Library employee. Public patrons may copy non-circulating Library material ONLY!! 

Copying and printing documents is currently free for the CC community and free up to 20 pages for the public patrons.

Music Classroom Use Policy

Rooms 8, 9, 16, 17 and 20

These rooms are available for small groups or individual practice by any student or group that has obtained a Practice Room key from the Music Department. Non-departmental groups, such as Ellement, Back Row, and Room 46 are also welcome to use these rooms, if one is available. Before being let into a classroom, students must fill out the form in the Classroom Key Log Book. This red-colored binder is located on the Circulation Desk. Students must read the policy, sign their name, and record the number of the room they will use. Please escort them to the classroom, unlock and lock the door after they enter, and advise them to leave the room in the same condition in which it is found.

IMPORTANT: STUDENTS MUST COMPLY WITH CLASSROOM POLICIES. FAILURE TO DO SO WILL RESULT IN LOSS OF CLASSROOM PRIVILEGES.

For Further Details, See:

Classrooms Usage Policies

 

There is a list of students and public patrons who do not have practice room keys but have permission from the Music Department to use a classroom. This list is located in the front of the Classroom Key Book. Any other requests for classroom use falling outside of these circumstances should be referred to the Music Department Office...

Classroom Key Book

This book includes many lists explaining various privileges/conditions. 

  • Classroom Schedule- Weekly updated pages reflecting the schedules of Rooms 8, 9, 16, 17 and 20 are placed in this section of the Classroom Key Book.       
  • Classroom Sign-In Sheet (CC)- Used to log usage of music classrooms. Process explained above, under Rooms 8, 9, 16, 17, and 20.
  • Classroom Sign-In Non-Key Holder – This sheet is for both CC and non-CC patrons who have specific permission from the Music Department to be allowed access to a classroom.
  • Room 18 (The Computer Lab) - Use of Room 18 is RESTRICTED. Only students on this list have specific permission to be allowed access to this room. Please refer to this list, or the identical copy which will be posted on the door of Room 18 before letting anyone into the room. If a student's name is not on the list, they must request permission to be allowed access to this room from Prof. Ofer Ben-Amots, the lab monitor, or another Music Department Instructor.
  • Room 19 Access – For Percussion Room Access. Only students who are on the list of authorized users in the Classroom Key book will be allowed into the Percussion Room (Room #19). A copy of the list of authorized students will be forwarded to Campus Security. The only access students will have to this room will be through the Music Library or through Campus Security. Students who are not on the list of approved users will not be allowed access to the Percussion Room unless they have specific permission from Professor Ofer Ben-Amots.
    • No instrument – under any circumstances – can be moved from Room 19 without written permission of the music faculty. The drum set is here to stay. DO NOT MOVE IT!!
  • Room 57 Access-
    • – The names on this list are students who have specific permission from the Music Department to store their instruments in Room 57. Library staff should let these students into the room when they come by retrieve their instrument.
  • Steinway-B Sign-In – This piano is located in Room 9. Use of the Steinway-B piano is limited to students who are on this list. Staff must verify and sign in the students on the Steinway Sign-In sheet. Staff should accompany the student to the classroom and unlock the piano. DO NOT LEAVE THE PIANO KEY WITH THEM! Once the student has finished using the piano, they must notify the Music Library staff so that the piano can be locked up again. When doing a sweep of the classrooms at closing time, staff should check Room 9 to make sure the Steinway is locked up.
  • Room 42- Harp Room - The names on this list are students who are currently enrolled in harp lessons and have permission from the Music Department to use Room 42 for practicing and lessons. This former practice room is set up with Gold Card entry, so Harp students must register with the Music Department to activate their card access.

Practice Room Use Policy

CC students who are taking private lessons, or are in performing ensembles, can be set up for Gold Card access to the Practice Rooms via the Music Department. Students who aren't taking private lessons, or in an ensemble, and specific members of the community may be granted permission from the Music Department to use a practice room. Their names should be found on the Classroom Sign-In Non-Key Holder list in the Classroom Key Book.

Task Procedures

Standard Tasks for Student Library Staff

All student employees are expected to complete the following tasks on a daily basis: 

  • The reshelving of all library materials, beginning with audio/visual materials.
  • Labeling of audio/visual materials.
  • The end-processing of scores and books on the cart in the workroom.
    • Occasionally, library support staff may ask that a particular student, or group of students, be exempt from these duties.
      TIMELY ATTENTION TO THESE TASKS IS VITAL TO OUR OPERATIONS!!

End-Processing Procedures

End-processing involves binding (sewing and gluing) and labeling of new and old scores and books. Items that are to be end-processed will be placed on the large book truck in the Library Work Room. A Processing Tasks Check List and various labels are inserted in each item. All supplies for end processing are located on and under the counter of the Work Room.

Pam Binding

Pam binding is used principally to protect musical scores. Various sizes and shapes of pam binders are found on shelves under the workroom counter. Each student assistant will receive individual instruction in the sewing and gluing process.

Process Review

We have two general types of binders: Glue-in and Sew-in. 

  • The glue-in binders are used for items that are too thick to sew in or for paperback bound items that need protection.
  • The sew-in binders are used for scores and parts in pamphlet format (stapled), such as pieces for keyboard, voice and piano, etc.

For the glue-in binders:

  • Select a pam binder that fits the size and shape of the score, as well as the thickness of its spine.
  • Glue the scores into the center, preglued strip, using the dry adhesive glue gun.

Sometimes it is necessary to cut a binder down for the best fit. The paper cutter should be used for this task.

For the sew-in binders: 

  • Select the size that best fits the score/parts. Sew in the full score (or one of the parts), depending on the item being cataloged.
  • If the item has one or more additional parts, sew the parts into paper folders.
  • Affix labels as needed, glue pocket(s) to inside cover, and insert parts into pocket(s).

Stamping and Labeling

(Please refer to finished examples as guides)

All scores and books are identified with the “Albert Seay Music Library” stamp, imprinted on the bottom of the title page (usually the page where the Call Number is located- top left corner) and on the bottom of the last page.

Pam Binders: Call Number and Composer/ Title labels go on the front cover of the pam binders. The Call Number labels go on the lower-left corner of the binder, and the Composer/ Title labels get centered at the top of the binder. Make sure to put a strip of book tape on each label.

Books: Call Number labels go on the bottom of the spine (if large enough) or the lower left hand corner of the front cover (if the spine is too small.) Composer/Title labels, as a general rule, are not used on books or items that are not bound in the pam binders.

Many musical works consist of a score and one or more parts. We use a Verify Scores/Parts label to alert circulation workers to check for all parts upon check-out/return. This label is placed on the upper-left hand corner of the pam binder. When labeling, please use a RED marker to indicate how many scores and parts constitute the work in hand. If you are uncertain about what constitutes a score or part, please ask a Staff member for assistance.

For Library Use Only labels should be placed on the lower right corner of materials, as indicated on the Processing Tasks Check List, to identify library materials that are non-circulating.

Labeling of Sound and Video Recordings

Labels are found in the Work Room, underneath the recordings reshelving shelf. Please use a black Sharpie marker and be neat! When you’re done, return the items to the Audio/Visual Labeling Shelf. Please do not reshelve items unless you’re directed to do so by a note on the particular item. Most of these have not been cataloged!!