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Shelf Reading

The ability of our patrons to find the materials they need may depend on your ability to be a good shelf-reader!

  1. The goal of shelf-reading is to insure that items on the shelf are in correct order and, therefore, easy to locate.
  2. Check the Shelf Reading Log to see where the last person left off. Continue from that point; when you are done, sign the log indicating the date, the call numbers read, and your name.
  3. The majority of the Music Library holdings are classed under M, ML and MT; however, we also have a number of items classed under A-L and N-Z.
  4. Please familiarize yourselves with the LC order of classification for shelving which can be found in the Circulation Services Procedures Manual. If you have any questions, please ask one of the library staff.
  5. There should NEVER be two items with exactly the same call number. If you find two such items, please remove them from the stacks and give to the appropriate staff person for correction. 
  6. Shelf-reading duties include general cleanup of the section (dusting and wiping the shelves). Discard any visible scraps of paper from floor or shelves; remove scraps of paper, paper clips and anything else that were inserted in the books or scores that should not be there.
  7. Reshelve incorrectly shelved items, or put on the return cart.
  8. Stand up any materials that are falling down or leaning and position bookends as needed. Bookends should not be too tight or too loose.
  9. As new items are added to the collection, you might find that some shifting is needed. Try to maintain an equal balance of items on shelves and make sure that call numbers “break” at logical points in a series of items. If there is a major shifting problem, report this to your supervisor.
  10. Pull any items that have lost their call number labels, barcodes or any other identifying labels and take them to the cataloging office with a note explaining what is needed.
  11. Any items that need mending should be left in the cataloging office with a brief note.