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Replacement Policy for Lost or Damaged Material

General Information

  • Lost or damaged items are the responsibility of the borrower.  Costs are assessed based on current replacement prices charged by vendors of the Library's choice; however, the Library will do its best to acquire the most reasonably priced replacement.
  • Borrowers will pay the actual replacement cost (cost of item plus shipping) and a $10 processing fee.
  • Hard to find out-of-print items incur a default charge of $50 (or more) plus shipping costs and a $10 processing fee.
  • In order to match appropriate editions, versions, and formats, the Library--not the borrower--will order replacement items.
  • A replacement charge is refundable if the item is returned in good condition before a replacement copy has been ordered by the Library. Refunds will not be made for items returned after 1 year. 
  • Community Borrowers must pay overdue fines and a $10 processing fee when a billed item is returned.

Costs for Special Materials

Costs to replace rare lost or damaged materials or materials borrowed through Interlibrary Loan or Prospector will vary substantially.  Higher--often prohibitive--replacement charges can be expected. Past replacement costs have ranged from $400 to over $1000.