ARTICLE IV. Formal Structure of CCSGA Committees

Section A. General Rules

1. Any committee proposal at a Council meeting shall be treated as a motion and a second. Council amendments to committee proposals can only be made with a simple majority concurrence of the proposing committee.
2. The Student Concerns, Constitution, Budget Committee, and the Committee on Committees shall only meet when a quorum is present.

Section B. Student Concerns Committee

1. Pursuant to Article IV of the CCSGA Constitution, the Council’s priority shall be to decide matters of student interest and concern. The Student Concerns Committee shall determine which matters shall be considered by the entire Council.
2. The Vice-President for Student Concerns shall chair the Student Concerns Committee and shall also have one vote in Committee decisions.
3. In addition to the Vice-President for Student Concerns, four student members of the Council shall also be appointed by the Council President and have one vote each. Members of the Executive Council shall serve as ex-officio members of the Committee at the discretion of the Council President.
4. The CCSGA Student Concerns Committee shall screen prospective ideas for new commissions and shall take responsibility for forming these commissions to investigate any aspect of the Colorado College community when presented with a concern from any CCSGA member; upon presentation of a commission’s final report, the Student Concerns Committee shall submit a recommendation to the Council regarding the future status of that commission.
5. The Committee shall be the channel through which all students shall voice the concerns, grievances, or comments on any aspect of the Colorado College community.
6. The Student Concerns Committee shall properly assign all concerns, grievances, or comments to the respective medium.

Section C. Committee on Committees

1. The Committee will be chaired by the Executive Vice-President of the CCSGA Council, who shall have one vote on the Committee.
2. The Council President shall appoint four additional student members of the Council to the Committee. They shall each have one vote on the Committee.
3. The Committee shall nominate students to the Council for appointment to student/faculty committees.
4. The following procedures will be followed in the selection of the nominees:
1. All applicants will complete and return an application provided by the Committee for each student/faculty committee for which he/she is applying.
2. Interviews will be held with each candidate within one week’s prior notification by the Committee Chair.
3. A record of the Committee’s selection procedure shall be compiled to include:
1. A list of those applying for each committee.
2. A list of those nominated by the Council Committee on Committees.
3. A list of criteria on which the selection was based.
4. Interviews for no fewer than 4 applicants in order of merit as deemed by the committee will be conducted within one week's prior notification by the Committee Chair.
5. All applications shall be available for review by all CCSGA and ex-officio members for a period of time no fewer than 48 hours prior to any confirmation vote.
6. The committee may be asked by a majority vote of the full council's quorum to re-interview any candidate recommended or interview any additional candidate it deems qualified.
7. All committee appointments shall be approved by a two thirds majority vote of a quorum of the full council.
5. New appointments shall be presented to the Council.
6. The Committee reserves the right to review all student/faculty appointments made and may be requested to do so by a petition signed by a simple majority of the members of any such committee.
7. The Committee shall encourage open communication between the Committee, the appointed students, and the various student/faculty committees by conduction regular reviews.

Section D. Student Finance Committee

1. At the beginning of every academic year, the Student Finance Committee shall establish budgeting guidelines for the year by setting approximate percentages of the budget for each facet of the CCSGA budget.
• Facets of the CCSGA budget include but are not limited to community service, late night events explicitly describing funding for alcohol and campus enrichment and education.
2. The Student Finance Committee will recommend to the entire council the allocation of annual operating budgets to chartered organizations.
3. The CCSGA Student Finance Committee shall determine the compensation, if any, Executive Council and Council members shall annually receive. Funds shall also be used for the maintenance of the CCSGA Office.
4. The Council shall use its funds for the non-partisan, non-sectarian religious activities of student organizations, providing these activities are open to and benefit the entire campus.
5. The Committee shall consist of the Financial Vice-President (who shall chair the Committee) and the four At-Large Representatives. Each Committee member shall have one vote on the Committee.
6. Every two blocks, the Financial VP must submit in writing to the entire council the financial status of the CCSGA including current account balances and allocations to date.
• The Student Finance Committee shall present a report of the previous week’s financial activities to the Council at every meeting.
7. The procedure for allocating the budgets for each CCSGA Chartered Organization is as follows:
1. In Block 7, the Student Finance Committee will consider the budget proposals of each organization for the next academic year.
2. The Student Finance Committee will recommend to the Council the administrative and operational expenses of the chartered organizations to be allocated at the last Council meeting of Block 7.
3. Within the budget system of the CCSGA Council there will exist a contingency fund. The contingency fund will be used for any extraordinary items the Council deems necessary.
8. The Student Finance Committee shall present to the Council, at each meeting, a detailed up to date account of the CCSGA Council Special Projects, Operating, and Reserve Accounts.

Section E. Constitution Committee

1. The Constitutional Vice-President shall chair the Constitution Committee and shall have one vote on the Committee.
2. The Council President shall appoint four student members of the Council to the Committee. Each member shall have one vote on the Committee.
3. The Constitution Committee shall alleviate any structural problems (i.e. in the Constitution or the Bylaws) upon order of the President.
4. The Committee shall also review each spring the constitution of each CCSGA chartered organization prior to CCSGA budget review. This Committee shall review the constitutions of groups wishing to be charted by the CCSGA and present those constitutions approved by the Committee to the Council for final approval.
5. The Constitution Committee shall provide a current copy of the CCSGA Constitution and Bylaws to all members of the CCSGA Council.
6. The Committee shall also be responsible for conducting annual elections of the CCSGA Executive Council. The Committee’s duties shall include:
1. Overseeing the administration of Council elections.
2. Making statements of candidacy available to qualified students.
3. Acting as an appeals board for Council elections.
7. All Committee meetings dealing with the election process (except the actual counting of ballots) shall be publicized and open to all members of CCSGA.

Section F. Residential Life Committee

1. The Residential Life Committee shall serve as a permanent line for open communication between the CCSGA and the administrators involved in housing policy decisions, thereby allowing student opinions to be a valuable input into such decisions.
2. The Committee shall consist of The Director of Residential Life, the Assistant Director of Residential Life, two members of the CCSGA Council, and the four Hall Directors.

Section G. Food Service Committee 

1. Membership of the Food Service Committee shall consist of:
1. Business manager and the Food Service Director.
2. Students appointed by the Council President.
2. One of the appointed students shall be selected by the Committee to chair the Committee. All members of the Committee shall have an equal vote.
3. The Committee shall address the subject of food service at The Colorado College, specifically:
1. The problems, needs, and alternatives in operating a program of the Colorado College community (which includes the active observation of the Food Service operation by Committee members).
2. The needs and concerns of those individuals and groups who utilize the service.
3. The concerns not necessarily directly related to food (waste reduction, energy efficiency, etc.).

Section H. CCSGA Committee Authority

1. The Committees listed in Article II of the Bylaws shall remain under the jurisdiction of the CCSGA Council.
2. The Council shall annually review the activities of these committees, and decide whether CCSGA Council representation on the committees is needed or should be increased.

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