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Disability Services

  • Colorado College is committed to being an exciting place of learning and discovery for all of its students and strives to provide equal educational opportunities to students with disabilities. In accordance with Title III of the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973, Colorado College faculty and staff work closely with students who have documented disabilities to ensure equal access to the college’s programs, activities, services, and facilities.
  • For these purposes, disability is defined as a physical or mental impairment that substantially limits one or more major life activities. Major life activities include, but are not limited to, learning, reading, concentrating, thinking, communicating, walking, seeing, hearing, and speaking.
  • Disability services is the designated office at Colorado College that maintains disability-related documents, verifies disability, and determines reasonable accommodations and/or services for students with disabilities.
  • Disability services offers a wide range of accommodations and/or services that are provided on an individualized basis, including but not limited to, extended time on exams, a distraction-reduced exam setting, notetaking services, and alternate formats of text. Disability services also provides academic counseling and, in collaboration with academic technology services, a variety of assistive technology options to enhance students' academic experiences.
  • Students who choose to request accommodations and/or services are responsible for submitting a completed request for disability support services form and appropriate documentation of disability to the office of disability services. The request for services form and documentation guidelines are available from the office of disability services and on the disability services Web site: www.ColoradoCollege.edu/disabilityservices.
  • Due to the intense pace of the Block Plan, it is necessary to request services in a timely manner to allow staff sufficient time to evaluate requests and implement reasonable accommodations and/or services.
  • Requests for accommodations and/or services that are not supported by appropriate documentation or that fundamentally alter the college’s programs or requirements will be denied. However, every effort will be made to implement reasonable and effective accommodations and/or services.
  • Students should apply for disability-related housing accommodations through the office of disability services. The Residential Life and Housing and disability services staff members collaborate to determine appropriate accommodations. Please contact the office of residential life and housing at (719) 389-6618 for information on housing application deadlines.
  • Students should keep a copy of their documentation of disability for their personal records. Disability services destroys documentation and other disability-related information seven years after a student leaves the college.
  • The college respects the privacy of its students. The Family Educational Rights and Privacy Act governs all student record information. Information concerning student disabilities and accommodations is kept separate from student academic files. This information is confidential and will not be released to third parties without the written permission of the student, except in circumstances involving matters of health, safety, and matters of law. Information regarding student disabilities and requests for accommodations is available to college faculty and staff on a need-to-know basis.
  • Students may appeal decisions concerning disability status or accommodations. See the “Student Disability Appeal Policy and Procedures” in the Pathfinder.
  • For additional information, contact the director of disability services/ADA coordinator at (719) 227-8285 or visit www.ColoradoCollege.edu/disabilityservices. Disability services is located in the Learning Commons at Tutt Library, room 152.

Student Disability Appeal Policy and Procedure

It is the policy of Colorado College not to discriminate against any individual on the basis of race, color, national origin, sex, age, religion, disability, or sexual orientation in its educational programs and activities or employment practices. It is also Colorado College policy to ensure that no qualified student with a disability is denied the benefits of, excluded from participation in, or otherwise subjected to discrimination in any college program or activity, in accordance with Section 504 of the Rehabilitation Act of 1973 (Section 504) and Title III of the Americans with Disabilities Act (ADA).

In response to a request made by a qualified student with an appropriately documented disability, the college will arrange for the provision of reasonable academic adjustments (e.g., extended time on exams, course substitution) and auxiliary aids and services (e.g., alternate formats of printed materials, sign language interpreter) determined by the college to be necessary to afford the student the opportunity to participate fully in college programs. It is the responsibility of the director of disability services, who also serves as the college’s ADA coordinator, to uphold the rights of a student to secure access and accommodations in accordance with Section 504 and the ADA.

Students may appeal decisions regarding the determination or provision of reasonable academic adjustments or auxiliary aids and services. This policy and the following procedures address judgments of disability status and/or provision of accommodations. Any student of Colorado College may use this procedure. Students should initiate the appeal process within 30 calendar days of the judgment they wish to appeal. This procedure is not intended to replace or duplicate existing grievance procedures, including informal consultation and formal complaint procedures under the college’s Anti-Discrimination Policy.

Should a student feel he/she has not been treated in a fair or professional manner with regard to access and accommodations, the student is encouraged to follow the procedures below. The college maintains a philosophy of student self-advocacy and the right to pursue an appeal through the formal appeal process. However, prior to initiating the formal appeal procedure set down below, it is recommended that the student make every attempt to resolve the issue in an informal manner.

Retaliation against persons who file an appeal under this policy, bring complaints of discrimination in good faith, or assist in a related investigation is prohibited.

Informal Resolution

Student Responsibilities:

  1. The student should discuss his/her concern(s) regarding the determination of disability status or provision of academic adjustments or auxiliary aids and services with the appropriate instructor, department, or office representative directly, unless extenuating circumstances prohibit doing so.
  2. If a conversation with the appropriate college instructor, department, or office representative does not resolve the issue, the student should then discuss the problem with the head of that department or office.
  3. If a meeting with the head of the department or office does not resolve the issue, the student should discuss the concern(s) with the director of disability services/ADA coordinator.
  4. If the director of disability services/ADA coordinator is unable to assist in informally resolving the concern(s), the student will be referred to the formal appeal procedure.
  5. If the Director of Disability Services/ADA Coordinator is involved in the concern(s), the student should skip step 3 and discuss the concern(s) with the Title IX Coordinator (Gail Murphy-Geiss, Palmer Hall #131A, 719-389-6868). If the Title IX Coordinator is unable to assist in informally resolving the concern(s), the student will be referred to the formal appeal procedure.

Formal Appeal Procedure

  1. Appeals of decisions regarding the determination or provision of academic adjustments or auxiliary aids and services must be in writing. Students should initiate the appeal process within 30 calendar days of the judgment they wish to appeal.
  2. The student’s written statement must include: a) a clear statement of the request or concern; b) the grounds on which the appeal is based; c) the date of any action that the student is appealing; d) the names of all Colorado College employees involved; e) a summary of the action(s) the student has taken to resolve the matter informally, if any; and f) a statement of the student’s expectation of specific outcome.
  3. The written appeal must be submitted to the dean of the college/dean of the faculty or his/her designee if the issue is academic (e.g., alternative testing accommodations) or the vice president for student life/dean of students or his/her designee if the appeal is related to student life (e.g., housing accommodations).

    Academic Issues:
    Dean of the College/Dean of the Faculty
    Office of the Dean
    Armstrong Hall 107
    Colorado College
    14 E. Cache La Poudre St.
    Colorado Springs, CO 80903
    719-389-6682
     
    Student Life Issues:
    Vice President for Student Life/Dean of Students
    Office of Student Life
    Armstrong Hall 100
    Colorado College
    14 E. Cache La Poudre St.
    Colorado Springs, CO 80903
    719-389-6684
  4. Upon receipt of the appeal, the appropriate dean or his/her designee will review the appeal for timeliness and appropriateness for this appeal procedure and will provide the student with written notice acknowledging its receipt.
  5. The appropriate dean or his/her designee will promptly initiate a campus investigation and may consult with the ADA/504 Advisory Board or seek other expertise in making a final decision.
  6. The appropriate dean or his/her designee will meet with both the complainant and respondent to provide opportunity for oral testimony and evidence.
  7. Upon completion of the investigation, the appropriate dean or his/her designee will submit to the student, the party against whom the appeal is directed, and the college’s ADA coordinator, a final report containing a summary of the investigation and the outcome of resolution within 45 calendar days of the initial filing or sooner if time is of the essence to the matter.
  8. The formal appeal file and the final decision shall be confidential, but the final decision shall be provided to the complainant, the respondent, and the college's ADA Coordinator.
  9. The formal appeal file and all investigation materials shall be maintained in the office of the appropriate dean until the student leaves the college.
  10. If the student is dissatisfied with the appeal decision, the student can file a complaint under the College’s Anti-Discrimination Policy.

Additional Information

For additional information on appeal and grievance procedures, contact the director of disability services/ ADA coordinator (office of disability services, Learning Commons at Tutt Library, Room 152, 719-227-8285). In all appeal and grievance cases, the director of disability services/ADA coordinator can advise the student of the various internal and external options available to him/her and the procedural steps involved, assist in the definition of charges made, and seek a timely resolution. It is the responsibility of the student to meet all conditions for filing an appeal or grievance.