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7 Steps of the Student Conduct Process

Step 1: A formal complaint is reported concerning an alleged violation of the student code of conduct. A complaint from a student can be reported to any college staff or faculty, but will ultimately end up in the hands of a conduct official: Residence Life Coordinators, Assistant Director of Residence Life, Assistant Dean of Students, Associate Dean of Students or the Dean of Students.

Step 2: The complaint is documented by a conduct official and passed on to the Assistant Dean of Students (or their designee) for review. The Assistant Dean of Students (or their designee) then determines the course of the complaint: No action, informal resolution, referral out of student conduct system (i.e. sexual or academic misconduct), or a formal resolution.

Step 3: If it is determined that a formal resolution is needed, then the respondent is provided with a notification of charges outlining the alleged violation(s) of the student code of conduct and that a conduct hearing will be scheduled.

Step 4: The Assistant Dean of Students (or their designee) determines what hearing body should hear the case: Student Conduct Committee Panel, Administrative Panel, Dean's Panel or a Residence Life Coordinator Hearing. The hearing body is notified and the conduct hearing is scheduled and completed. Note: The conduct officer for an Administrative Hearing is typically a Residence Life Coordinator.

Step 5: If the conduct case was heard by a Residence Life Coordinator (RLC), then a decision of responsibility /sanction(s) is made and a hearing response letter is sent to the respondent by the RLC. If the conduct case was heard by a panel, then the panel makes a recommendation to the Associate Dean of Students (or their designee) and the Associate Dean of Students makes a decision of responsibility/sanction(s) and a hearing response letter is sent to the respondent by the Associate Dean of Students.

Step 6: If the respondent feels they have a case for an appeal based on the required appeal criteria (new evidence, bias or process not followed), they may submit a letter of appeal to the Vice President of Student Life/Dean of Students (or their designee).

Step 7: If appeal request is granted the process will begin again at step 4. The determinations of the new hearing body are referred to the Vice President for Student Life/Dean of Students who retains discretion regarding the new hearing body's determinations.