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General Employment Information

VI. GENERAL EMPLOYMENT INFORMATION 

A. Hours of Operation

B. Employment Records

C. Outside Employment

D. Employment Definitions

E. Classification

1. Status

2. Overtime Status

3. Pay Type

 

GENERAL EMPLOYMENT INFORMATION

Colorado College is committed to assisting all staff to become familiar with information regarding employment at the college. This section provides a general overview of items that all staff members should be aware of during their career with the college.

Unless staff have a signed written contract with Colorado College with contrary provisions, either party may terminate the employment relationship at will without notice, cause, or any prior disciplinary action. While Colorado College is an at-will employer, it strives to maintain open and honest communication with staff regarding their performance and to provide staff with an opportunity to be heard regarding any performance concerns. The President of the College is the only person authorized to create a contract with any staff member.

Hours of Operation

The college’s typical hours of operation during the academic year are 8:30 a.m. to 5:00 p.m. Monday through Friday. Summer hours may differ depending on the department. Because certain departments operate 24 hours a day and others are busiest during the summer, staff work schedules are varied and based on departmental need.

Employment Records

The college maintains a personnel file on each staff member that contains records important to timely payment of wages and benefits, and other employment-related matters. You must contact Human Resources whenever a change occurs that affects your employment records, such as changes to the following:

  • Name and social security number;
  • Home address and telephone numbers;
  • Marital status and number of dependents (if you have dependent benefits coverage);
  • Beneficiary (if you have benefits coverage);
  • Driving record or status of driver license (if you drive on College business); and
  • W-4 tax exemptions.

If information regarding your emergency contact person changes, you can make the change directly on Self Service Banner.

If you wish to review your personnel file, you may do so by scheduling an appointment with Human Resources during regular business hours. You may not remove or alter documents in the file; however, you may add employment-related information to the file within limits set by the Director of Human Resources. Additional information is available in the college’s policy on Access to and Confidentiality of Personnel Records Files.

Outside Employment

Staff of Colorado College may accept employment outside the college as long as it does not interfere with their normal work schedule, affect their work performance, or represent a conflict of interest. You must inform your supervisor and obtain written approval prior to beginning outside employment. Further information is available in the college’s policy on Outside Employment for Staff.

Employment Definitions

Classification

Regular Employment: Any staff member whose position does not have a predetermined ending date or whose predetermined ending date is six months or more from the hiring date.

Temporary Employment:  Any staff member whose position has a predetermined ending date that is less than six months from the hiring date. The existence of a predetermined ending date is only a guideline and does not guarantee employment until that date. Temporary staff are generally not eligible for most benefits.

Status

Full-time: Any staff member who is regularly scheduled to work 1400 hours or more per year (an average of about 27 hours per week)

Part-time:  Any staff member who is regularly scheduled to work 1000 to 1399 hours per year (an average of 19 to 26 hours per week).

Occasional:  Any staff member who works an irregular schedule that totals less than 1000 hours per year. Occasional staff are generally not eligible for most benefits.

On Call:  Any staff member who works on an as-needed basis a total of less than 1000 hours per year. On call staff are generally not eligible for most benefits.

Overtime Status

(As determined by federal wage and hour regulations)

Exempt:  Any staff member who is not eligible for overtime pay. Exempt staff are paid on a salaried basis.

Non-exempt:  Any staff member who is subject to overtime requirements.  Non-exempt staff are paid on an hourly basis.

Pay Type

Salaried:  Any staff member who is paid a fixed rate of pay every pay period regardless of hours worked.

Hourly:  Any staff member whose pay may vary each pay period based upon hours worked.