1. Major and Minor Declaration Forms
A student who is ready to declare a major, normally by the end of the sophomore year, must pick up a declaration of major form at the Registrar’s Office, fill it out, and request the Chair’s signature. The Chair should briefly review the form, which lists courses in the department that count toward the major, and assist the student in selecting a major advisor within the department, if necessary (some departments do not require that the student have an advisor within the department; others do). Some departments delegate part of this process to a staff assistant. Departments should have in place a similar process for declaring a department minor, if a minor is offered.
2. Verification of Graduation Requirements
The Registrar’s Office sends to each Chair at the beginning of the semester a list of potential departmental graduates for the next graduation date. Chairs should notify the Registrar’s Office whether or not their potential graduate list agrees with the records of the Registrar’s Office.
Closer to the graduation date, the Registrar’s Office sends each department graduation forms for each potential graduate, along with transcripts and progress reports. The Chair checks whether or not department requirements have been fulfilled, signs and returns to the Registrar’s Office the graduation forms of those who have met departmental requirements, and returns unsigned to the Registrar’s Office the graduation forms of those who have not met departmental requirements. The Chair attaches to the graduation form an explanation of which requirements have not been met and notifies the student and the student’s advisor of any difficulties.
3. Student Conduct and Student Complaints
The College has a number of policies on issues of student conduct. For example, the section of the Pathfinder entitled Student Code of Conduct describes expectations for student conduct and procedures for handling cases of alleged student misconduct. The Constitution of the Honor System, also in the Pathfinder, explains the purpose of the Honor System and the procedures for handling alleged violations. As explained in the section of the Pathfinder entitled Academic Grievances, the Dean’s Advisory Committee reviews student appeals for academic-related waivers of specific rules. In general, the Associate Dean of the College or the Dean of Students should be contacted for assistance on such student-related matters.