Skip to main content area Skip to institutional navigation Skip to sub-navigation

Information for Conference Planners

Conferences can be held on campus from June through early August and it is never too early to begin the planning process. Please see the Conference Planning Timeline to better understand the planning process.

For more information check out our 2014 Planning Guide below.

Introductory Information
(pg. 1-7)
Mission statement, welcome letter, contact information, guidelines for facility use, and table of contents 
General Information
(pg. 8-15)
Information about Colorado Springs and Colorado College; conference listing
Conference Planning
(pg. 16-39)
Steps to planning a conference at Colorado College, floor plans, and services provided

Audio Visual
(pg. 40-42)

Audio visual services rate sheet
Campus Safety
(pg. 43-47)
Emergency protocol and parking map
Catering
(pg. 48-76)  
Bon Appѐtit menu and prices; Request to Serve Alcohol Form

Facilities Services Transportation
(pg. 77-82) 

Common room set-ups, equipment price list, event labor fees, typical set-ups and cost, and transportation costs 
Information Technology 
(pg. 83-86)
Software packages, computer labs, and 2014 Lab Agreement
Additional Services
(pg. 87-91)
 
List of additional services provided, car rental information, and a sample logistics report
Guest Information
(pg. 92-98)  
Check in/check out, dining hall information, housing information, Adam F. Press Fitness center guidelines, and Coburn Gallery guidelines
Local Services
(pg. 99-105) 
Downtown Colorado Springs map, lodging, restaurants, attractions, and more 

Planning Process 

The links below describe the planning process. Please review the links to ensure you are aware of the logistics involved in planning and confirming your conference.

Step 1 

Step 1A
Events Initial Agreement
Conferences Initial Agreement (overnight stay - only available during the summer) 

Step 1B

Step 2 & 3

During the conference planning process, you will work directly with Conference Services and we will work with other departments on campus to ensure you have the facilities, resources, and supplies necessary to make your conference successful. This page serves as a one-stop-shop for all your conference planning needs. 

Please explore each link to learn more about the exceptional services we provide at Colorado College.

Housing

Residential Life housing information. 

Dining

Rastall Dining Hall in the Worner Student Center serves as the main dining area for conference guests. Open for breakfast, lunch, and dinner, meals are served cafeteria-style with many options at each meal. Dining services are provided by Bon Appѐtit food service, which prides itself on using fresh, authentic ingredients.

For additional information about Rastall Dining Hall and other campus eateries, please click here.

Catering

Whether you are looking to cater a coffee break or a large banquet for participants, our caterers can meet your needs.  Catering Information.

Audio Visual

Audio Visual provides many services to our conference guests. 

Audio Visual Rates - General rates for your needs

Audio Visual Equipped Rooms - Check the list to see if the room you want to use is already equipped with what you need.

Information Technology

Information Technology Services at Colorado College seeks to ensure participants are able to fulfill their computing needs while at their conference. Additionally, computer labs with a variety of programs are available for conference use. Please review the links below to explore the computing options at CC.

Events Services

Events services provides a variety of classroom and banquet set up options to create the perfect conference setting.

Transportation

We offer Transportation as a part of our conference services. 

Transportation Fee

If you are coming from the Denver International Airport or the Colorado Springs Airport and are needing transportation not associated with Conferences.

Shuttle Information

From the Denver International Airport you have the option of the Colorado Springs Shuttle. Click here to go to their website. You can also call them at 719.687.3456 or 877.587.3456.

From the Colorado Springs Airport you have a number of options. Click here to see them.

You can either rent a car by the hour (Connect by Hertz), or for a longer period(Click Here) according to you conference need. Click here to see car rental services. 

Central Services

Central Services handles mail, printing, and copying services. The post office is located on the lower level of Worner Campus Center, where you may purchase stamps, parcel post, overnight mail, and UPS services. This post office is open 8 a.m.- 3:30 p.m. on weekdays.

The Central Services main office is located at 815 North Tejon Street and is the main offset printing and copy center. Printing and copying are available from 8 a.m.- 4:30 p.m. weekdays for conference guests.

Additional Services

Colorado College offers additional services for conference planners to provide an enhanced conference experience for participants, including recreational facility costs and use of the Baca Campus. Please click on the pdf file below to view them and see if you would like them as a part of your conference.

Additional Services