Seay Reserves Policies for Faculty

Telephone Numbers

Cataloging Specialist/Night Manager – David Dymek
(719) 389-6560
Email Dave
Circulation Desk – (719) 389-6560; (719) 389-6960

Why Reserves?

Items are placed on reserve to allow your class to use key or supplemental course materials. This facilitates equitable access for all class members.

How to Place Items on Reserve

Faculty should bring reserve items to the Circulation Desk. If specific materials are not available, library staff will happily assist faculty in locating appropriate materials.

The library staff requires 7 days’ notice to pull items for Course Reserves.

Requests for Course Reserves may be submitted by phone (719-389-6560) or by email. Please include the following information:

• Complete bibliographic citations (including TIGER call number and edition needed)
• Professor’s name
• Professor’s phone extension
• Department name
• Course number
• Block(s) the item is to remain on reserve
• Any special instructions

Copyright Basics and Library Reserve Policies

Materials obtained from other libraries through Interlibrary Loan or Prospector cannot be placed on Reserve due to copyright law. Any copies or scans done for reserves must meet the standards of fair use as outlined in Section 107 of the US Copyright Law, or have the explicit permission of the copyright holder. They should also include bibliographic information. For a complete statement of the Colorado College copyright policy, please refer to pages E18-E23 of the Faculty Manual. The Library also adheres to the American Library Association Interlibrary Loan Code in setting reserves policy.

Seay Library follows guidelines provided on the Music Library Association’s pages. Specifically, the Library Reserve Guidelines (link: http://www.lib.jmu.edu/org/mla/Guidelines/Accepted%20Guidelines/Library%20Reserves.aspx ) and MLA’s Statement on the Digital Transmission of Electronic Reserves (link: http://www.lib.jmu.edu/org/mla/Guidelines/Accepted%20Guidelines/Digital%20Reserves.aspx ) provide excellent guidance.

Faculty who are interested in learning more about Copyright and Fair Use may want to consult an excellent Web site maintained by Georgia Harper for the University of Texas system at http://www.utsystem.edu/ogc/intellectualproperty/cprtindx.htm#top as well as MLA’s Copyright for Music Librarians (link: http://www.lib.jmu.edu/Org/MLA/ ).

What May Be Placed on Reserve

• Seay Library items (books, scores, videos, CDs, etc.)
• Faculty’s personal copies of course material.
• Single photocopies (articles, scores, a chapter of a book) that meet fair use guidelines for brevity, spontaneity, and effect on the market. All photocopied materials must include a copyright notice of the copyright holder.
• Any material for which permission has been granted by the publisher or through the Copyright Clearance Center. The library will seek permission for materials that exceed fair use guidelines. If permission is denied, the library will remove the copy from reserve immediately.

What May Not Be Placed on Reserve

• Photocopies of a complete work or of a substantial portion of a copyrighted work.
• “Consumable” publications such as standardized tests, exercises or workbooks.
• CoursePaks produced by the CC Bookstore.
• Books obtained through Interlibrary Loan or Prospector.
  (Note: It is a violation of the ILL Code to obtain materials from other institutions and place them on reserve for course use. ILL is accepted by publishers as falling within fair use when the transaction is initiated on behalf of a specific individual for that person’s own use. However, the library may accept photocopied excerpts or chapters from ILL and Prospector books that fall within the fair use guidelines.)??
• Bootlegged copies of sound and video materials.

How Does Reserves Work for Students?

Reserve items may be checked out for 4 hours; these must be used in the library. Exceptions to the 4-hour check-out period must be approved by the professor.

Circulating Course Reserves items may be checked out overnight one hour before the library closes. Overnight loans are due when the library opens for business the next day.

NONCIRCULATING RESERVE ITEMS (e.g., videos, LPs, cassettes, and some books and scores) DO NOT LEAVE THE LIBRARY AND ARE NOT ELIGIBLE FOR OVERNIGHT LOAN.

Students are responsible for the timely return of all materials. The library may notify a student’s professor of major abuses of reserve policies.

ERes – Electronic Reserves

ERes (http://coloradocollege.docutek.com/eres/) is a counterpart to the traditional Library Reserve system, where required readings or supplementary course readings are held for student use. Students can access ERes readings in a digitized format 24 hours, 7 days a week from anywhere with an internet connection and a web browser. Each course page is password-protected to restrict access to those in the class. A link to ERes is found under Course Reserves on the Seay Library Home Page. Some faculty have incorporated their course web page on to an ERes page. The latter option can be accomplished without knowing html or having access to the web server.

This includes journal articles, book chapters, lecture notes, quizzes, and exams.

What types of material can be placed on ERes?

Materials placed on electronic reserves must meet the fair use guidelines of the U.S. Copyright Law. See the section on Copyright Basics and Library Reserve Policies above.

• Print materials, which may be scanned by the library staff, may be placed on ERes. ERes also allows you to fax materials and turn them into PDF files.
• Links to internet sites.
• Powerpoint presentations.
• Links to full-text journal articles subscribed by the library.
• Word or WordPerfect documents.
• Excel spreadsheets.
• Images

How do I learn more about ERes?

Faculty members who wish to get started using ERes should contact the liaison librarian for their departments. Your liaison librarian will create an ERes account for you and assist you in creating Adobe PDF files from photocopies of readings. Your liaison can also show you how you can make additions and changes to your ERes pages from your own computer. If you have any trouble reaching your liaison librarian, please call the Tutt Library Reference Desk at x6662 for assistance.

For instructions on adding items to an ERes page consult Faculty Instructions.