Reserves Policies for Faculty
Telephone Numbers
Circulation Services Coordinator – Marianne Aldrich (719) 389-6189
Circulation Desk (719) 389-6184
Why Reserves
Items are places on reserve to allow your entire class to key or supplemental materials needed for that class. Placing items on reserve facilitates equitable access by all members of your class to these items.
How to Place Items on Reserve
Faculty should bring items to the circulation desk which they wish to place on reserve. With the time constraints of the block program, reserve staff find that this is the best way to assure that problems with reserve materials are resolved immediately. If materials are not available as expected, the faculty member can make appropriate substitutions or changes in the course syllabus, place recalls, or do whatever is needed at the moment.
Circulation staff will pull items if requested 7 days prior to the start of the block. This advance time is necessary due to reduced staffing and hours during block breaks. Requested items must include complete bibliographic citations, including the TIGER call number and the edition needed.
The following information is needed by the Circulation Services Coordinator:
- Professor’s name
- Professor’s phone extension
- Department name
- Course number
- Block(s) the item is to remain on reserve
- Any special instructions
Copyright Basics and Library Reserve Policies
Materials obtained from other libraries through Interlibrary Loan or Prospector cannot be placed on Reserve due to copyright law. The library reserve service is generally considered to be an extension of the classroom and is therefore governed by the same fair use guidelines under Section 107 of the Copyright Law. For a complete statement of the Colorado College copyright policy, please refer to pages E18-E23 of the Faculty Manual. The following guidelines are intended to help faculty and the library determine what constitutes fair use for library reserves. Tutt Library also adheres to the American Library Association Interlibrary Loan Code in setting reserves policy.
Faculty who are interested in learning more about Copyright and Fair Use may want to consult an excellent Web site maintained by Georgia Harper for the University of Texas system at http://www.utsystem.edu/ogc/intellectualproperty/cprtindx.htm#top.
You may also find it useful to consult Peter Hirtle’s chart on copyright term and public domain, http://www.copyright.cornell.edu/public_domain/.
What May Be Placed on Reserve
- Your lecture notes, problem solutions, etc.
- Any circulating Tutt Library item (books, videos, etc.)
- Personal copies of books or videos
- Single photocopies of articles, poems, a chapter of a book, that meet fair use guidelines for brevity, spontaneity, and effect on the market. All photocopied materials must include a copyright notice of the copyright holder.
- Any material for which permission has been granted by the publisher or through the Copyright Clearance Center. The library will seek permission for materials that exceed fair use guidelines. If permission is denied, the library will remove the copy from reserve immediately.
What May Not Be Placed on Reserve
- Photocopies of a complete book or of a substantial portion of a copyrighted work.
- “Consumable” publications such as standardized tests, exercises, or workbooks.
- CoursePaks produced by the CC bookstore.
- Certain non-circulating items from Tutt Library such as bound journals and Special Collections materials.
- Books obtained through Interlibrary Loan or Prospector.
(Note: It is a violation of the ILL code to obtain materials from other institutions and place them on reserve for course use. ILL is accepted by publishers as falling within fair use when the transaction is initiated on behalf of a specific individual for that person’s own use. However, the library may accept photocopied excerpts or chapters from ILL and Prospector books that fall within the fair use guidelines.)
How Does Reserves Work for Students?
Your students may check out one reserve item at a time. Reserve items check out for 2 hours and must remain in the library. Exceptions to this 2-hr. check out period must be made by the professor.
A course Reserve item may be checked out overnight one hour before the library closes. Overnight loans are due when the library opens the next morning. Reserve videos do not checkout – they must be must be watched in the library.
Students are responsible for the timely return of all materials. The library may notify a student’s professor of major abuses of reserve policies.
ERes – Electronic Reserves
ERes (coloradocollege.docutek.com) is a counterpart to the traditional Library Reserve system, where required readings or supplementary course readings are held for student use. Students can access ERes readings in a digitized format 24 hours,7 days a week access from anywhere with an Internet connection and a web browser. Each course page is passworded to restrict access to those in the class. A link to ERes is found under Reserves on the Tutt Library Home Page. Some faculty place links to their ERes page on their course web page. Other faculty have incorporated their course web page on to an ERes page. The latter option can be accomplished without knowing html or having access to the web server.
This includes journal articles, book chapters, lecture notes, quizzes, and exams.
What types of materials can be placed on ERes?
Materials placed on electronic reserves must meet the fair use guidelines of the U.S. copyright law. See the section on Copyright Basics and Library Reserve Policies above.
- Print materials, which may be scanned by the library staff, may be placed on ERes. ERes also allows you to fax materials and turn them into pdf files.
- Links to Internet sites.
- Powerpoint presentations.
- Links to full-text journal articles subscribed by the Library.
- Word or WordPerfect documents.
- Excel spreadsheets.
- Images
How do I learn more about ERes ?
Faculty members who wish to get started using ERes should contact the liaison librarian for their department. Your liaison librarian will create an ERes account for you and assist you in creating Adobe PDF files from photocopies of readings. Your liaison can also show you how you can make additions and changes to your ERes pages from your own computer. If you have any trouble reaching your liaison librarian, please call the Tutt Library reference desk at x6662, and we will find someone who can help you.
For instructions on adding items to an ERes page consult Faculty Instructions.