Reserves Policies for Faculty
Electronic Reserves
Print Reserves
Telephone Numbers
The Reserves Coordinator, Marianne Aldrich, is the primary contact at the library for placing items on both print and electronic reserves. Contact information: (719) 389-6189 or marianne.aldrich@coloradocollege.edu
If Marianne is not reachable, call the Circulation Desk (719) 389-6184 or your liaison librarian.
Why Reserves?
Items are placed on reserve, either paper or electronic, to allow your entire class to use key or supplemental materials needed for that class. Placing items on reserve facilitates equitable access by all members of your class to these items.
Copyright Basics and Library Reserve Policies
Materials obtained from other libraries through Interlibrary Loan or Prospector cannot be placed on Reserve due to copyright law. Any copies or scans done for reserves must meet the standards of fair use as outlined in Section 107 of the US Copyright Law, or have the explicit permission of the copyright holder. They should also include bibliographic information. For a complete statement of the Colorado College copyright policy, please refer to pages E18-E23 of the Faculty Manual. The Library also adheres to the American Library Association Interlibrary Loan Code in setting reserves policy.
Faculty who are interested in learning more about Copyright and Fair Use may want to consult an excellent Web site maintained by Georgia Harper for the University of Texas system at http://www.utsystem.edu/ogc/intellectualproperty/cprtindx.htm#top.
You may also find it useful to consult Peter Hirtle’s chart on copyright term and public domain, http://www.copyright.cornell.edu/public_domain/, or Stanford University’s explanation of the four factors of fair use, http://fairuse.stanford.edu/Copyright_and_Fair_Use_Overview/chapter9/9-b.html.
Electronic Reserves (PROWL)
PROWL (prowl.coloradocollege.edu) is the College’s online classroom platform. It includes an electronic counterpart to the traditional library print reserve system. Students can access online readings through PROWL in a digitized format – 24 hours a day, 7 days a week – from anywhere with an Internet connection and a web browser. The system is passworded to restrict access to CC students, with access to class readings further limited to those enrolled in the class. A link to PROWL is found on the Tutt Library Home Page.
What types of materials can be placed on PROWL?
Materials placed on electronic reserves must follow fair use best practices, respecting U.S. copyright law. See the section on Copyright Basics and Library Reserve Policies above. Some examples of PROWL materials include:
- Links to full-text journal articles from databases the Library subscribes to
- Print materials (including book chapters, articles), which are scanned by the library staff and then placed on PROWL
- Links to Internet sites
- Powerpoint presentations
- Lecture notes, quizzes and exams
- Word or WordPerfect documents
- Excel spreadsheets
- Images
How can I get help with PROWL?
Faculty members who wish to create a course online using PROWL, or to learn more about its other capabilities, such as class discussion forums, online assignment submission & grading, etc., should contact the Help Desk at x6449. They can put you in touch with the right PROWL specialist for one-on-one assistance. However, if you simply want to learn how to link or upload class documents to your PROWL course, or to have someone make those links or uploads for you, please contact the Reserves Coordinator, Marianne Aldrich, at x6189. If you need to submit documents for scanning, please attach this form. Your liaison librarian can also assist you with these tasks. If you have any trouble reaching the Help Desk, Marianne, or your liaison librarian, please call the Tutt Library reference desk at x6662, and we will find someone who can help you.
For online instructions on adding items to a PROWL page, consult https://prowl.coloradocollege.edu/course/view.php?id=10.
Print Reserves
How to Place Items on Reserve
Faculty should bring items to the circulation desk which they wish to place on reserve. With the time constraints of the block program, this is the best way to assure that problems with reserve materials are resolved immediately. If materials are not available as expected, the faculty member can make appropriate substitutions or changes in the course syllabus, place recalls, or do whatever is needed at the moment.
Circulation staff will pull items as long as the request is received 7 days prior to the start of the block. This advance time is necessary due to reduced staffing and hours during block breaks. Requested items must include complete bibliographic citations, including the TIGER call number and the edition needed.
The following information is needed:
- Professor’s name
- Professor’s phone number
- Department name
- Course number
- Block(s) the item is to remain on reserve
- Any special instructions
What May Be Placed on Print Reserve
- Your lecture notes, problem solutions, etc.
- Any circulating Tutt Library item (books, videos, etc.)
- Personal copies of books or videos
- Single photocopies of articles, poems, a chapter of a book, or other short readings that meet fair use best practices as described above.
- Any material for which permission has been granted by the publisher or through the Copyright Clearance Center.
What May Not Be Placed on Print Reserve
- Photocopies of a complete book or of a substantial portion of a copyrighted work.
- “Consumable” publications such as standardized tests, exercises, or workbooks.
- CoursePaks produced by the CC bookstore.
- Certain non-circulating items from Tutt Library such as bound journals and Special Collections materials.
- Books obtained through Interlibrary Loan or Prospector.
(Note: It is a violation of the ILL code to obtain materials from other institutions and place them on reserve for course use. ILL is accepted by publishers as falling within fair use only when the transaction is initiated on behalf of a specific individual for that person’s own use. However, the library may accept photocopied excerpts or chapters from ILL and Prospector books that fall within fair use best practices.)
How Do Print Reserves Work for Students?
Your students may check out one reserve item at a time. Reserve items check out for 3 hours and must remain in the library. Exceptions to this 3-hr. check out period must be made by the professor.
A course Reserve item may be checked out overnight two hours before the library closes. Overnight loans are due when the library opens the next morning. Reserve videos never check out – they must be must be watched in the library.
Students are responsible for the timely return of all materials. The library may notify a student’s professor if there are major abuses of reserve policies.