Frequently Asked Questions
Q: As a new employee, what forms do I need to complete? A: See below:
Q: Where do I get a leave report (EXEMPT STAFF ONLY)? A: Leave reports are available from your supervisor and on the HR website at Colorado College HR Forms. Completed leave reports must be submitted to your supervisor, who in turn will approve, sign and submit them to the Payroll Office. Q: How do I fill out a leave report? A: A sample leave report with instructions is at the HR website Colorado College HR Forms. Leave reports must be complete and legible and signed when submitted to supervisors. Q: When are leave reports due? A: Please refer to the Full Time Pay Calendar online at Colorado College HR Forms. The report is to be submitted to the Payroll Office on the last working day of the month, which will always be the same day as the second payday of the month. Q: How is my sick and/or vacation leave accrued? A: Non-exempt staff earn one sick day per month up to a maximum of 480 hours (60 days). (These days are pro-rated based on annual hours.) Vacation accrual is based on your annual hours, years of service, and whether you are a 12- month exempt or non-exempt employee. Employees who work less than 12 months do not accrue vacation. Q: How do I find out what my leave balances are? A: Leave balances are found on the bottom of your paystub. The leave shown is the leave balance as of the end of the previous month plus the what is accrued in the current month. Q: What is the process to document leave I have taken? A: For exempt staff, any leave taken is entered on the Full-Time Monthly Leave Report that is to be signed by you and your supervisor and forwarded to the Payroll Office. For non-exempt, please visit the Go WEST Employee Self-Service Help Page at http://www.coloradocollege.edu/helpdesk/gowest/faq.htm Q: What happens if I take more leave time than I have accrued? A: Your paycheck will reflect pay only for hours accrued and any remaining unworked hours of your work schedule will be leave without pay. Q: What is the number of personal days I am allowed to take and how is it accrued and tracked? Full-time non-exempt staff are allowed three personal days during the college’s fiscal year (July 1 – June 30). These are deducted from your accrued sick time. As you take these days, post them on your Full-Time Monthly Leave Report with the code of “P.” Q: Can I carryover unused personal days to the next year? A: No. Personal days must be taken during the current fiscal year. Q: How do I record leave I have taken? A: Record hours taken with the appropriate code for the type of leave you took for each day of the pay cycle on your Full-Time Monthly Leave Report. Q: If I don’t take any leave during the month, do I still have to complete and turn in a leave report form? A: Yes. On the Full-Time Monthly Leave Report form, there is a box to be checked if you have not taken any type of leave during the month to be reported. Q: Where do I record overtime hours worked and when will it be paid? A: Any overtime hours worked in a week are to be recorded on the Overtime Report form and submitted to the Payroll Office at the end of the month along with the Full-Time Leave Report form. Wages for overtime worked in a month will be paid the first pay period in the following month. Q: What happens if I do not submit my leave report on time? A: If you (or your supervisor) do not submit your leave report on time, errors may result in the calculation of your next paycheck if you took leave without pay. Your leave balance also may not be correct. Failure to submit your leave report on time is viewed as a violation of college practices. Q: Where can I get more information about our benefits? A: Colorado College provides a comprehensive and competitive benefits program for all employees and their dependents. An overview of our plans, Frequently Asked Questions and other benefits information are on the HR website at Benefits. |
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Human Resources Office |
