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Student Employment is a mutually beneficial arrangement for both students and college employers. For the student, it means financial assistance as well as valuable work/educational experience. For the employer, it provides a readily available pool of workers to assist with daily tasks and special projects. General Student Employment InformationQ. What is Work-Study / Institutional Employment? A. Student Employment is awarded as part of the Financial Aid process and your eligibility is determined by your need level and the funding available. Students with employment awards receive priority for job vacancies during the first block of each semester. Student employment award funds are wages earned for work accomplished. You only receive the funds in your award if you become employed. You are paid for hours worked, and any unearned award is forfeited.
Q. Am I still able to work on-campus if I don't have a work-study award? A. Yes, you may still obtain an on-campus job, but you must wait until after the first block of each semester. Q. Does a Work-Study award guarantee that I will have a job? A. No, you must apply and interview as you would for any job. There are many jobs available and most students wishing to work are able to find suitable positions. Most departments on campus hire student workers. Further information on Student Employment policies is available in the Financial Aid Handbook (page 17). Important Information Before Beginning to WorkYou are required to complete 3 important documents before working: 1) I-9 Form (Federal Employment Verification)
2) W-4 Form (Federal Employee Withholding Allowance Certificate)
3) Student Employment Referral Form
Finding a JobTo find a job, look at the Current Job Listings link below and talk to departments on campus. Almost all departments on campus hire student workers. If you have a student employment award, be sure to tell your prospective employer as hiring is limited to students with student employment awards during 1st and 5th Blocks. Students with employment awards should also attend the job fair held the 1st week of fall semester. After you turn in a resume or complete a job application, follow up with a phone call or visit. You want to be proactive in the hiring process so the prospective employer knows you want the job. Questions students might ask of the employer at interviews:
Current Job ListingsClick here to see a listing of campus jobs currently available. Off-Campus Community Service Work-Study JobsThe college has a limited number of off-campus community service work-study placements available only during the academic school year for students who are eligible for federal or state work-study. Students are placed in direct service positions with local nonprofit community service agencies or school districts. These jobs are posted at the end of the student employment job listings. Procedures for students employed in off-campus community service:
It is extremely important that you monitor your earnings, since you cannot be paid beyond your work-study eligibility limit. Your work-study award, or eligibility limit, is listed on your financial aid award letter and on your Referral form. If you anticipate exceeding your limit, you must contact the Financial Aid Office to determine if an adjustment to the award is possible. You must terminate your off-campus community service employment if you reach your work-study limit and it cannot be adjusted. Summer Student EmploymentSummer positions available on campus are posted on the student employment job listings beginning in the spring. All academic year student jobs terminate at the end of the academic year. Students working between the end of the academic year (May 14, 2008) and the beginning of the next academic year (August 30, 2009) must complete a Summer Employment Referral Form from the Financial Aid Office to be paid in the summer. This form is for students expecting to re-enroll at the college the next academic year. Graduating seniors must contact the Human Resoures Office to become employed as a summer employee. This form is for summer employment only. If you are hiring into a job that will continue into the academic year, you must have Employment (federal or state work-study or institutional employment) as part of a Financial Aid award and complete an academic year Student Employment Referral Form (blue form) from the Financial Aid office to continue to be paid once classes begin. Submitting Time Worked and Getting Your CheckQ. How do I submit my time worked? A. You must submit time worked online at the GoWest website. Your supervisor in turn will approve (or reject) your time worked online. If you are employed in an off-campus community service job, you must submit time worked online at GoWest AND print and submit the printout to the Financial Aid Office for approval. Q. When so I submit my hours / time worked? A.Pay periods have changed so that there will be less lag time between the end of a pay period and when a student gets paid. Please refer to the 2008-2009 Payroll Calendar for more details. Supervisors must submit approved time worked online by 3 days after the payroll end date. Students working off campus must submit time worked online by the dates on the pay calendar, then print and submit time worked to the Financial Aid Office by 10:00 am on the due date. Q. How often do I get paid? Hourly employees are paid twice a month, on the 15th and last day of the month. Q. How will I get my paycheck? A. You can set up direct deposit of your pay into a bank account, have your paycheck applied to your student account or Gold Card Account by contacting Payroll in the Business Office (Armstrong Hall, 2nd Floor). Otherwise, your paycheck will be sent to your Worner Box. You can pick up a direct deposit form in Payroll, the Human Resources Office and the Financial Aid Office. Q. Who is responsible for ensuring that I get paid? A. Employees are responsible for getting paid for hours worked. You are responsible for submitting your time worked on time, with all information completed. Your supervisor is responsible for approving (or rejecting) your time worked by the submittal deadline. Q. What happens if I did not submit my time worked on time? A. If you (or your supervisor) did not submit your hours on time, you will not be paid until the next pay date. Hourly payroll is processed during a specified pay cycle as a group and checks will not be processed outside of this specified period. It is your responsibility to ensure that your time worked is reported accurately and submitted in time for your supervisor to approve online. Q. If I have more than one campus job, do I get a separate check for each job? A. Only one paycheck is issued for each pay period. If you work more than one job during a single pay period, you will submit time workde for each job and receive one paycheck reflecting your combined earnings. Q. Can I get an advance on my paycheck? A. Colorado College does not offer advances on paychecks. Q. If I'm resigning from my job, can I get paid early? A. Hourly payroll is processed during a specified pay cycle as a group. Checks will not be processed outside of this specified period. Off-Campus EmploymentStudents who wish to find non-work study jobs off-campus should contact the CC Career Center in the Worner Center. The Career Center posts off-campus jobs on job boards located on the second floor of the Worner Center. In addition, they can assist students in finding summer jobs and internships that not only may help financially, but also will assist students in gaining experience related to their career interests. Student Responsibilities
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