Funding - Colorado College

Contents

General Comments and Suggestions
Student Research
Conferences
Faculty-Student Collaborative Research
Venture Grant Budget for 2004-2005 (.doc)
Application (.doc)

On-Campus
Sponsorship

Sale
Off-Campus

CCCA Budget Committee

The CCCA Budget Committee (hereinafter referred to as "Committee") is a student-run committee that exists as a funding source for all-campus events. These events can be sponsored by anyone on campus: students, student-groups, or even campus offices. The Committee does not fund conferences, travel abroad, or individual projects that are not open to the entire Colorado College community.

To talk to the Committee during meetings which are from 7:30 to 9:30 pm on Monday nights, student organizations should sign up outside the CCCA office for one twenty minute slot to present a funding proposal. At least one knowledgeable representative from the group MUST meet with the Committee in order to receive funding (there are no exceptions to this rule).

There is a hanging file folder outside the office which is labeled "Completed Funding Request Forms". Leaders can put funding forms in this hanging folder, which is checked daily.

Proposal forms are available outside the CCCA office (lower level of Worner Campus Center) or in the Campus Activities Office (Worner Campus Center, Room 230).

Proposals must include a detailed budget for the event. See the request form for details

The Committee cannot fund two concurrent events. To avoid such double booking, make sure your event is the only all-campus event happening at that time. You may check with Worner Desk (x6608) or on the Colorado College homepage through the events calendar.

Have a location for your event reserved with the Worner Desk (x6608).

Since the Committee has no obligation to fund your event, the Committee suggests you wait to contract events until funding approval is final. Keep in mind that oral contracts may also be considered binding. Again, keep in mind the Committee is not obligated to fund your event, regardless of prior contracting. When dealing with outside agencies, make sure they are aware that funding any contract is contingent on funding approval.

If the event is funded by the Committee, CCCA must be given credit for funding on all publicity.

If you have any questions, you may contact CCCA at X 6676 or the Campus Activities Office at X 6800.

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Venture Grants

The Dean's Advisory Committee (DAC) is a standing faculty committee consisting of two student members, two faculty members, a representative of the Registrar's office and the Associate Dean of the College who chairs the committee. In administering the Venture Grant Program, the Committee accepts applications for funds from students (individuals and groups), faculty, administrators, and chartered student organizations. The Committee funds projects and activities in the following four categories: a) Student Research, b) Conferences, c) Visiting Faculty and d) Faculty-Student Collaborative Research. The latter is a new category of funding that is limited to faculty application. In order to assist students in applying to the DAC for Venture funds, we would like to provide you with some general comments concerning the application process as well as give you some specific advice concerning applications in each category.
Please note: the IRS requires that Venture Funds are reported as taxable income.

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General Comments and Suggestions:

DAC encourages students to submit well written proposals which argue for the merits of a speaker, a conference of an academic or professional nature, or an innovative research or creative project which DAC would consider a "venture", an undertaking which involves risk or uncertainty. The proposed project or activity should be academically or professionally beneficial to the student and the college community. DAC expects students to share their experience or project results with the campus community. A proposal which is well organized, thoughtful, concise, and clearly written, is favorably received by DAC. Sloppy presentation and incomplete information will prejudice the application. If you need direction or help in writing the proposal, the Chair of DAC will be happy to discuss your ideas, give you suggestions, and review an early draft of your proposal prior to submitting it to DAC. In addition, DAC keeps a file of successful proposals from previous years at Tutt Library for student review. Please ask for this file at the Reference Desk. Plan ahead! A hastily written proposal which is incomplete or results in questions from DAC will usually be tabled in order to solicit more information from the candidate or it will be denied because of poor writing, an inability to convince DAC of the merits of the proposal, lack of previous course-work, missing recommendations, incompleteness, sloppiness, or lack of detail in the budget, etc. Planning and previous consultation will increase the chances for funding! Priority in funding goes to students who have never applied for a Venture Grant. Students submitting a second proposal after receiving funds from DAC are given a lower priority in DAC's deliberations. DAC's deadline for receiving a proposal (seven copies) is the second Friday of the block at 1:00 p.m. DAC meets on the third Thursday of the Block at 3:00 p.m. to make its decisions. Oral presentations by applicants are requested by DAC in extraordinary circumstances. Generally, DAC bases its decisions on the proposal, letters of support, and the student's transcript.

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Student Research:

(Please refer to the enclosed description and regulations. Specific examples cited are solely for illustration purposes. The following suggestions are meant as general propositions and suggestions beyond the descriptions and rules of DAC. The general suggestions made above apply to all categories of proposals.)

* A student may apply for a maximum of $850 for a research project. Projects or conferences involving more than one student can request more than $850, but no more than a total of $1,000. Funds from other sources (personal, committees, departments) should be clearly stated and documented. Prior funding from the Venture Committee must be indicated on the application form.

* Students must have a faculty sponsor for their project. Faculty members should have a thorough knowledge of the project a student is proposing. Discuss and seek the advice of a faculty member. Share your proposal with your faculty sponsor. Ask the faculty member to indicate his or her familiarity with the proposed project in the support letter. Ask for the letter with enough anticipation and do not feel shy about reminding the faculty member that your proposal will be reviewed at DAC's meeting in a particular block. You may have more than one letter in support of your application.

* Make sure that if you are proposing to do anthropological research, that you ask someone from the department to write your letter. The same holds true for other disciplines.

* If you are seeking funding to study a geological problem DAC expects that your transcript will reflect your academic preparation in geology, etc.

* Students should share any prior experience, course-work, or research which would indicate planning, preparation, and ability to complete the project.

* Budgets should be as detailed and complete as possible. Transportation requests should be for the lowest fares and students should consider using other forms of transport such as buses and automobiles. DAC funds food and housing costs (please give dollar amounts for food per meal and per day, cost of room per night, and number of nights).

* A proposed research project should have an objective or goal. The proposal should indicate the relevance of previous course-work or preparation for carrying out a research agenda. The proposal should indicate the relation of the proposed research to the student's current and future academic and career goals. The proposal should discuss the importance of the research problem, why it is significant, and the methodological and research strategies which will be employed to achieve the research objective.

* Proposals to study at another institution or to pursue a course of study in which a fee is paid for tuition are unacceptable. DAC does not feel it can use its funds to subsidize the study of individuals at other institutions.

* Students should indicate specifically how the results of the project will be shared with the campus community. Lectures to student groups, department colloquia, or seminars, or all-college presentations are favored. Other methods for sharing your results can be articles for the Leviathan and the Catalyst. Venture Committee support must be acknowledged in all the publicity for an event.

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Conferences:

* Students must show what the benefit of attending a conference would be for the student and for the campus community.

* Provide as much detail as possible about what you or your group are to be doing at the conference. Presentation of papers, participation in workshops, and round-tables have a higher priority for funding in the eyes of DAC than merely attending a conference.

* Budgets should be as complete as possible as mentioned above. Exorbitant registration fees are not looked on favorably by DAC.

* Student presentation of research findings at academic and professional meetings are encouraged by DAC.

Visiting Faculty:

* DAC seeks to pay a fair compensation for speakers who make presentations on campus. A general principle of DAC is to insist that we make as much use as we can of a speaker.

* A faculty member coming from CU Boulder to give one lecture to a class or small group should receive a modest honorarium ($100-150) plus transportation and food.

* Honorariums of $500 should include at least two to three events: an all-campus lecture, an open forum for interaction with students, and a presentation to a class. Honoraria above this amount should include multiple activities and DAC should be given sufficient information with which to evaluate a speaker and his or her prominence. A CV for a speaker is always helpful. A persuasive proposal which argues the merits of the speaker and the request is recommended.

* Honoraria of $1000 or more should have funding from other committees and groups indicated. The Venture Committee is receptive to sharing the cost of such honoraria with other funding groups on campus (Great Performers and Ideas, the Leisure program, CCCA, etc.)

* Transportation and housing costs should be reasonable. Seek out the lowest fare possible. Housing costs should be reasonable. An example of affordable housing would include the Imperial 400 motel on Nevada Avenue. Explain the choice of accommodations.

* Closed dinners for a few people are not likely to be funded.

* Publicity should always indicate that the event or presentation was funded by the Venture Grant Committee. These costs should not exceed $50. If the expenses are higher, please justify the request in your proposal.

* Visiting faculty can be invited for a few days to a week. Any block visitor proposals should be presented by a department to the Dean of the College.

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Faculty-Student Collaborative Research:

Purpose: The aim of the program is to fund collaborative research between faculty and students during the summer in order to support faculty in their research activities and to provide students with a first-hand research experience as undergraduates, expose them to the diverse goals, research methods and skills to conduct advanced research in their fields of study, prepare research reports of their findings, and present their conclusions to their peers in classes or at professional meetings. We expect the collaborative research projects to foster a mentoring relationship between the faculty member and the student, and expose the student to the processes of scholarly inquiry and discovery that characterize the life of a scholar/teacher.

Proposals should be submitted by faculty and department chairs to the Dean's Office by the first week of Block VII. For more information contact the Associate Dean of the College, Victor Nelson-Cisneros, in the Office of the Dean of the College in Armstrong Hall or call x6686.

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Venture Grant Budget for 2006-2007 (.doc)

Application (.doc)

President's Special Projects Fund for Student Support

Applications for funds from the President's Special Projects Fund for Student Support can be picked up in the President's office, Room 201, Armstrong Hall. This fund awards monetary gifts on an on-going basis. Funds are allocated in order to complete the funding necessary to pursue a special academic project that will add to the student's liberal arts education experience at Colorado College. Monies from this fund are typically awarded to assist with research projects. Awards can range from $100 to $500. Questions and inquiries regarding this fund should be directed to Pam Buick (x6748) in the President's office.

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Fundraising

Student Organizations may wish to raise money for their group or for a particular project. Organizations seeking information on appropriate projects may contact the Director of the Center for Service and Learning to identify worthwhile recipients. There are two basic types of fundraising: on-campus and off-campus. On-campus fundraising includes the sale of goods or services to the Colorado College community. Off-campus fundraising includes the soliciting of individuals or businesses outside the campus community for funds. Below are the guidelines and procedures for each type of fundraising.

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On-Campus

Organizations wishing to raise funds on campus must complete a registration form, and must complete a contract in cases where an outside vendor is used. Outside vendors must have a valid Colorado sales tax license and the name of the sponsoring organization must be clearly posted in the area of the sale. The Vendor Registration form can be obtained at the Worner Center Desk. Worner Campus Center Fundraising Guidelines

In conjunction with the purpose and mission of The Colorado College and the Worner Campus Center, all fundraising should correlate with the educational purpose of the college and be a benefit to the CC community. Service oriented vendors (newspapers, banks, etc.) are not considered fundraising activities and do not need a sponsor; however, they should be approved by the Campus Activities Office. Student Organizations must follow the Worner Campus Center Fundraising Guidelines.

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Sponsorship

Only recognized and chartered Student Organizations (including Residence Halls, Fraternities, and Sororities) may sponsor vendors for fundraising in the Worner Campus Center.

If an individual, department, office, or committee wishes to raise funds, they must first contact a student organization to sponsor the event.

Generally, each organization may sponsor a maximum of 3 different vendors per semester and may sponsor the same vendor twice per year. A vendor may set up a table for 2 days only during each semester.

Items made by campus organizations may be sponsored and sold by that organization.

Non-profit organizations may also be sponsored by Student Organizations.

Registration

Those wishing to raise funds in the Worner Campus Center must submit a Worner Campus Center Vendor Registration Form to the Campus Activities Office.

The Sponsoring Organization will collect a $50 fee from vendor before the beginning of the sale. This fee will be applied to the vendor’s commission owed to the student organization at the end of the sale.

The Worner Center Desk will assign a vending table when the Campus Activities Office has approved the Vendor Registration Form.

Outside vendors must have proof of a valid Colorado sales license.

If merchandise is advertised as “authentic”, a Certificate of Authenticity is required.

Vending is not allowed in the Worner Center one week prior to and during the Arts and Crafts Sale in December.

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Sale