Facilities - Colorado College

Contents

Use of Campus Facilities

· A campus organization, individual or department must sponsor all campus events and programs. Sponsorship by a campus organization or office means that the sponsoring group performs all of the administrative tasks to produce the event (e.g., reserve space, publicize, account for funds, and oversee all aspects of the event).

· All use of campus facilities is restricted to activities which are in keeping with the educational, cultural, recreational, and social purposes of the college and consistent with the college’s status as a tax-exempt and non-profit institution.

· Only college sponsored events and meetings will have use of college facilities.

· Scheduling must be done through the Worner Desk (x6608).

· The college may charge a fee for the use of campus facilities and services.

· Reasonable time, place, and manner restrictions will be imposed upon all users of campus facilities.

· Admission Fees: Ordinarily students, faculty, and staff will not be charged to attend campus events; however, some events will require admission fees. Tickets purchased may be paid for by cash, check, or gold card at the Worner Center Desk. Ticket sales are not permitted for events that take place in Shove Chapel.

· All solicitation will be restricted to lobby tables in the Worner Center. Materials must be approved at the Worner Center Desk for posting on bulletin boards in the Worner Center.

· Requests for technical support will be granted on a first-come, first-served basis and must be submitted ten (10) working days in advance of the event. Groups denied technical support will be responsible for meeting their own technical needs.

· Technical support for performances cannot be guaranteed unless a technical rider has been reviewed and initialed by the Special Events Supervisor at least two (2) weeks in advance.

· Any questions regarding the use of facilities or the interpretation of this policy by campus or non-campus groups will be determined by the Associate Dean of Students.

· Campus organizations and individuals must register and receive permission to sponsor fundraising events. Fundraising forms and guidelines are available in the Campus Activities Office

· All fundraising efforts undertaken off campus on behalf of Colorado College by individuals, departments, student organizations, athletic teams, etc. must receive approval from the Development Office before any fundraising occurs. Forms are available in the Development Office in Spencer Center.

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Rooms Available for Reservation

Making Reservations

The Master Calendar for college events is maintained at the Worner Center Desk. All reservations are made through the Worner Center Supervisor. Reservations are taken for meeting rooms, spaces for parties, programs, and concerts including outdoor areas. To reserve a space, call x6608. A "Facilities and Services Request Form" must be completed at least ten (10) working days in advance of the event and turned into the Worner Center. Please inform the Worner Center Supervisor of all your campus events so conflicts in scheduling can be avoided. Please remember to cancel your reservations if your event is cancelled.

Non-Campus Groups

· Non-campus groups must be sponsored by a college department, group, or individual in order to use college facilities.

· Non-campus groups must have some tangible beneficial relation to the college. (e.g., youth education groups, civic organizations of which the college is a member, or events promoting diversity)

· Vendors may use college facilities if sponsored by a campus organization or department and approved by the Associate Dean of Students (x6800).

· Fundraising for non-campus organizations is limited to events sponsored by a campus organization or office.

· Questions regarding non-campus use of the college facilities should be directed to the Worner Center x6608.

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Outside Amplification Guidelines

Outside events with amplification can cause problems with the community if not carefully monitored. As soon as campus security receives noise complaints, they will ask you to turn the music down. If it is not turned down, inevitably the Colorado Springs police will be called. To avoid having the event shut down, follow these simple guidelines:

1. Obtain a noise variance permit from the City's Code Enforcement Office. A written request must be made two weeks prior to the event, and it should include the following: event description; date and time; location; contact person; and any other pertinent details. The request should be mailed or faxed to

Officer Sgt. Michael Spitzmiller,
Code Enforcement Officer, City of Colorado Springs,
P.O. Box 1575, Mail Code 310, Colorado Springs, CO 80901-1575.

The phone number is 719-444-7899, and the fax number is 719-444-7387. Once approved, Officer Spitzmiller will fax or mail the permit to you for your review and signature. You must then fax a signed copy back to Officer Spitzmiller. A copy of the signed permit needs to be given to Security and a copy kept with you at the event.

2. Include in the event contract a statement that requires compliance with requests to turn down the sound. Artists/Talent need to know that they will not get paid if they do not comply with such requests.

3. Comply with campus security when they notify you that complaints have been received. If the talent resists, or turns the system back up, remind them that they have a contractual obligation to comply with your request.

4. Whenever possible, face speakers away from residential areas. Facing them towards the highway to the west, for example, will greatly reduce complaints. Feel free to contact campus security for suggestions.

5. Begin and end the event as early in the day as possible.

The local ordinance is:
A noise measured or registered at a level that is equal to or in excess of the dB(A) established for the time period and zones listed in the section, is hereby declared to be excessive and unusually loud and is unlawful.

Zone 7:00 AM to next 7:00 PM 7:00 PM to next 7:00 AM
Residential 55 dB(A) 50 dB(A)

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El Pomar Sports Center

You must show a Colorado college ID or Dependent Activity Card to use El Pomar facilities.
El Pomar Sports Center hours are:
Monday - Thursday: 6:00 AM – 10:00 PM
Friday: 6:00 AM – 8:00 PM
Saturday: 10:00AM - 6:00 PM
Sunday: Noon to 9:00 PM
Block Break and holiday hours are posted.

The center has men and women’s lockers. They must be vacated by the end of Block VIII, or the locks and all contents will be removed.

CARLE WEIGHT ROOM AND FITNESS CENTER

Monday - Thursday: 6:00 AM – 10:00 PM
Friday: 6:00 AM – 8:00 PM
Saturday: 10:00 AM - 4:00 PM
Sunday: 12:00 PM - 10:00 PM

HONNEN ICE RINK

General sessions and intramural games are scheduled throughout the week. The schedule is posted in the ice rink, or you may call x6495.

SCHLESSMAN POOL

Lap Swim: Monday - Friday: 7:00 – 8:15 AM
Monday – Friday: 10:30 AM – 12:00 Noon

Recreation Swim: Monday – Friday: 12:00 Noon – 2:30 PM
Monday – Thursday: 8:00 – 9:30 PM
Saturday & Sunday: 1:00 – 3:00 PM

Kayaking during Monday evening swim.
Scuba during Tuesday evening swim.

Block Break Hours: Saturday & Sunday 1:00 – 3:00 PM

TIGER PIT (Downstairs Worner)

Monday-Thursday: 1 PM - 11 PM
Friday: 1 PM - 9 PM
Saturday: Closed
Sunday: 5 PM - 10 PM

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Armstrong Theatre

Armstrong Theatre has a capacity of 750 and is capable of handling most major drama and dance productions. It is also used for lectures, musical performances, etc. To schedule use of Armstrong Theatre please call the Special Events Supervisor at x6382 before signing contracts with guests or performers. Approval of an event scheduled for the theatre requires the signature of the Special Events Supervisor on a Facilities and Services Request Form. If the approval is granted, the event will be confirmed by the Worner Center Supervisor and logged into the Worner Center Desk Computer.

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Gates Common Room

The Gates Common Room is a place for faculty to retreat, read, and have meetings with small groups of colleagues. All other college groups may use this room after 5:00 PM and on weekends for appropriate activities, such as lectures and college receptions. Absolutely NO SMOKING will be permitted. Only faculty and administrative offices of the college may sponsor an activity serving alcoholic beverages in the Gates Common Room. The college will not approve activities where large numbers of students under 21 years of age are present. Application and approval for serving alcoholic beverages in the room should be made to the General Secretary/Legal Counsel of the college.

Scheduling for weekday use before 5:00 PM is approved by the Associate Dean of the College, X 6686. Evening and weekend use is scheduled through the Worner Center Desk.

Magazines, newspapers and games, etc., shall not be removed from the Gates Common Room without consent. While the consumption of food and drink is permissible, care should be taken not to soil the room or its furnishings. All persons and organizations using the kitchen are required to leave it in clean condition.

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Gilmore-Stabler Mountain Cabin

The Colorado College Cabin is the culmination of several years’ work by students, alumni, faculty and administration. The cabin was built in the belief that it would enhance the academic, leisure, and residential programs of the campus. It is also hoped that the opportunity it affords as a retreat will help lessen the fragmenting impact of the Block Plan. Primary use of the cabin is intended for classes, student organizations, leadership retreats, athletic teams, and college offices and departments. While it provides a retreat that is hopefully relaxing and fun, it is not intended to be a “party” location.

The entire college community is responsible for the preservation of the 40 acres of mountain property and the cabin. It is asked that all enjoy the beauty of the setting while protecting the environment so that future generations attending CC may enjoy the area in its natural state.

While rules and regulations have been kept to a minimum, the following guidelines have been established to ensure the safety of those using the cabin. The following guidelines will be strictly enforced. Any violation of these guidelines will result in disciplinary action. Cases of misconduct will be reviewed according to normal college procedures.

General Information

The cabin is located 35 miles to the west of campus. It is spacious, and has a kitchen, three bathrooms, 12 bunks, sleeping pads, a wood burning stove, sofas, chairs, barbecue pit and picnic tables. Days are set aside periodically for cleaning and maintenance. Reservations may be made at the Worner Center Desk (x6607) and keys, maps, and general information may be picked up there

Scheduling

The cabin can be reserved for one day or overnight stay at a time. The Associate Dean of Students may give approval for additional cabin use.

Classes - Classes, departments, and standing committees have the highest priority on weekdays. Reservations may be made a semester at a time beginning the first day of the preceding block. A member of the faculty, staff, or administration must accompany classes using the cabin. This person must pick up the cabin keys and will be required to submit a roster of cabin users in case of emergency.

Organizations - Organizations (groups chartered by CCCA or recognized by the college directly), residential hall wings, leadership retreats and athletic teams have top priority for weekends and Block Breaks. Reservations may be made a semester at a time beginning the first day of the preceding block, but are limited to once a semester. A member of the faculty, staff, or administration must accompany organizations using the cabin. This person must pick up the cabin keys and will be required to submit a roster of cabin users in case of emergency.

Individuals - Individual members of the support staff, faculty, and administration wishing to use the cabin for personal use may make reservations the first day of each block for the current block only. Reservations are limited to once a semester. Individuals may not have family reunions, wedding receptions, or host outside organizations of any kind. Questions regarding this policy may be directed to the Worner Center Desk.

Charges

Classes - There is no charge for using the cabin. However, the department will be charged a $50.00 damage deposit if any of the guidelines described here are violated or if there is damage to the cabin.

Organizations/Departments

Individuals - The charge is the same as Organizations/Departments but must be paid in advance with either cash or check.

Cancellations – All reservations must be cancelled 48 hours prior to your scheduled date to avoid the $30.00 overnight stay charge.

Cabin Usage

· The parking area for the cabin is located on the right, 0.7 of a mile from the U.S. 24 turnoff. The cabin can be seen high on the hill to the right.

· When hiking, please follow the trail or the road to the cabin that starts from the parking area. This is very important so that we do not tear up the delicate flora of the cabin environment. Flashlights are necessary if arriving or departing after dark.

· The cabin is equipped with plates, silverware, glasses, cups, pots, and a coffeepot for approximately 30 people. It is also equipped with an electric stove and refrigerator. Necessary cleaning supplies are provided. The cabin has complete plumbing including three showers, flush toilets and hot water.

· The cabin is not equipped with bedding, so sleeping bags are needed. There are 12 bunks with mattresses and 13 additional sleeping pads.

· All food must be carried in. ALL TRASH (including recyclable and cardboard boxes) must be carried out. Please do not leave any food in the cabin or in the refrigerator because it will be consumed - not by adventurous college students - but instead by hungry mice or smelly bacteria. This includes any sealed containers like the condiment packs that Sodexho provides. Each group using it must leave the cabin clean. Cleaning supplies are located in the kitchen broom closet. If the cabin is not left in a clean condition, the $50 deposit will be used to have it cleaned.

· Please use the wood stove wisely. Burn only with the stove door closed or with the protective screen in place. Use the ceiling fan to circulate the warm air that has risen to the ceiling. Make certain stove doors are tightly closed before leaving the cabin. Use the metal bucket on the hearth to transport ashes from the stove to the cement container near the stairs on the west side of the deck. DO NOT throw stove ashes over the deck.

· OPEN FIRES ARE STRICTLY PROHIBITED. Cabin users are welcome to make fires in the stone fireplace on the west side of the cabin. Be sure that all coals are extinguished with water and that the fireplace doors are tightly closed before leaving the premises.

· The telephone is for emergency use only.

· The cabin and surrounding college property shall be considered an extension of the Colorado College campus and therefore all college rules shall apply, including the college alcohol policy. Those under 21 are not permitted to drink alcoholic beverages and social host liability may be imposed on persons serving or permitting the serving of alcohol to minors, visibly intoxicated persons, or habitual drunkards. See the Pathfinder for the complete alcohol policy. During academic field classes at the cabin, departments may, at their discretion, prohibit the use of alcohol for the duration of the field trip.

· Please respect the privacy and property lines of the neighbors and remember that noise carries easily across the valley.

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Challenge Course

The Challenge Course, located at the Gilmore-Stabler Cabin, is a series of initiatives that are designed to enhance group and individual effectiveness. The course is ideal for groups wishing to work on team building, communication, problem solving, etc. Groups wishing to use the Challenge Course should contact the Campus Activities Office, x6800. Groups of 8-12 are charged $35.00. Unauthorized use of the Challenge Course is strictly prohibited.

Packard Performance Hall

Packard Performance Hall is a small concert hall designed for the performance of live non-amplified music and is an integral part of the academic and performance program of the Music Department. The hall must be available primarily for those purposes, but can also be used for lectures. It does have limitations in terms of lighting and stage access and is unsuited for dramatic presentations. To schedule use of the concert hall, call the Music Coordinator at x6545. Approval of events scheduled for the hall requires signatures of both the Special Events Coordinator and the Music Coordinator on a Facilities Request and Services Form. At that time, the event will be confirmed by the Worner Center Supervisor and logged into the Master Calendar.

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Shove Chapel

Shove Memorial Chapel was dedicated on November 24, 1931 and “open for services of any and all denominations.” Today, we continue a tradition of hospitality to persons of all faiths. We encourage use for a wide range of sacred and secular events.

Shove Chapel is available for use between 6 AM and 11 PM daily. It has a seating capacity of 1,000 in the Main Sanctuary, 50 in the Pilgrim Chapel (Side Chapel), and 50 in the Seminar Room area. The Main Sanctuary is suitable for worship, lectures, drama and music performances, and special programs. The Pilgrim Chapel can be reserved for meditation, classes, discussion groups, art exhibits, and worship. The Seminar Room is utilized for classes, meals, group meetings, social events, and the Colorado College Community Kitchen. In addition, there is an office lounge that may be used for small group meetings (10 people or less) during standard weekday hours.

To schedule use of Shove Chapel, contact the Chapel Manager at x6638. If the day and time you want is available, you will be asked to complete and sign a Shove Chapel Event Reservation form. Depending upon the size and nature of your event, you may also be required to: contact the Worner Center Supervisor to confirm that there are no conflicting campus events, submit other appropriate forms (e.g., One Fell Swoop or Facilities and Services Request Form), and/or coordinate with the audiovisual department to arrange for special lighting and sound support.

Please note that ticket sales are not permitted for programs that take place at Shove Chapel. Free tickets may be used to track attendance numbers or to encourage donations. Closed events such as secret initiations or restricted ceremonies are not permitted. Be sure to obtain approval from all parties mentioned above before signing any contracts with guests or performers.

Tutt Alumni House

All events scheduled at Tutt Alumni House have to be related to an alumni program activity. The student organizations that sponsor such activities are the Class Officers and the Student/Alumni Association. The Development Office, College Relations Office, and President’s Office may also schedule the facility for alumni related events.

The above mentioned groups may use the Alumni House main floor for meetings, seminars, recitals, lectures, receptions, retreats, catered meals and other approved events. The upper floors of the house are not available for groups. The scheduling calendar for Tutt Alumni House is kept at Tutt House. The Alumni Office supervisor, x6775, handles all questions regarding scheduling.

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Kresge Lecture Hall at Tutt Science

The Tutt Science Building’s primary use is for the Colorado College Psychology, Geology, Math, and Environmental Science courses. The Kresge Lecture Hall has a capacity of 100 and can also be used for speakers, meetings, and other programs. Mornings are generally reserved for classes. Tutt Academic Departments have priority over reservations Tuesday though Friday during lunch hours, afternoons, and evenings until the end of the preceding block, at which point any unconfirmed reservations cancel and become available to the entire campus community on a first-come, first-served basis. Note that on Mondays the lecture hall is always available to the campus community on a first-come, first-served basis. Reservations for the Kresge Lecture Hall must be done on the Internet.

To schedule use of the space, go to the Computing link on the Colorado College webpage and select Lab reservation. Next select Reserve Computer Lab. You will need to enter the Level 2 login-password, given by Information Services, in order to access the reservation webpage. You must be a faculty member/staff assistant to access this feature. If you do not have this password, or you find the password that you have does not grant you access, please contact Kris Jones, ktjones@ColoradoCollege.edu. If you are a first time user, you will need to register before you can reserve the space. Instructions are provided on the webpage for the actual reserving process. Once you have completed the process you will receive an e-mail notification of your reservation. As with other spaces on campus, you will need to fill out a Facilities Request Form if you have any special facilities or AV needs. Contact Room Reservations at the Worner Desk (x6608) with any events you would like placed on the Campus Master calendar.

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Stewart House

Stewart House is the home of the president and is located in the North End Historic District, part of a quiet residential neighborhood. The following are authorized to use Stewart House for official college functions: CC faculty and staff, and the Women's Educational Society of Colorado College. Permission to use Stewart House is granted by Hobbin Wolfe, President's Events Coordinator, x6174. A confirmation form will be sent via email to the requestor. Stewart House can accommodate 100-125 guests in the home for receptions and buffet dinners. For sit-down dinners up to 40 guests can be seated in 2 adjacent rooms. About 200 guests can be accommodated for outdoor events. All events should end by 9:00 P.M. Sodexho is the contracted caterer for Stewart House and will coordinate access to the house with the sponsoring department. A Facility Request Form must be turned into the Worner Desk noting the time, date, type of event, set up requested and the person in charge of the event. It is the responsibility of the sponsoring department to make all pertinent arrangements for the event. An official student worker will be assigned to each event not sponsored by the president's house.

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Event Diagrams

Diagrams of event locations are available both in the Campus Activities Office and online. You can print out .pdfs of the location and draw in where you need tables, trash cans, chairs, stages, sound equipment, security guards etc., to be turned in with your facilities request form.

Armstrong Hall
Armstrong Quad
Bemis Hall
Benji's
Cossitt Amphitheater
East Rastall
Gaylord Hall
Loomis Lounge
McHugh Commons
Morreale Carriage House
Olin 1
Rastall
Slocum Commons
Slocum Quad
Tutt Science Lecture Hall
WES Room
Worner
Worner Quad (Half)
Worner Quad (Full)
More to Come

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