ARTICLE I. A. Any person who attends The Colorado College (College) for two full semesters in good standing is an alumnus/a of the College. Every alumnus/a of the College is a member of The Colorado College Alumni Association (Association). The purposes of the Association shall be to advance the general interests of the College and its alumni; to promote the College as a liberal arts college of excellence and national and international distinction; and to promote the participation of alumni in the College's affairs. B. The Association shall be administered by the volunteer Alumni Association Board (Association Board), a board composed of members to be selected as provided in these Bylaws. The activities of the Association and the Association Board shall be consistent with and conducted pursuant to the authority of these Bylaws. These Bylaws have been adopted for the benefit of the College and its alumni. C. Prior to June 30 of each odd-numbered year the Association Board President-Elect, in conjunction with the Board President and the Nominating Committee, shall determine the number and names of members to be selected to serve on the Association Board. The selected members shall serve staggered four (4) year terms with members' terms expiring on June 30 of odd numbered years, commencing in 2001. 1. Commencing with the approval of these Bylaws, a member may serve no more than three (3) consecutive four (4) year terms. 2. Vacancies on the Association Board may occur upon the death, resignation, or removal of a member pursuant to the vote of the Executive Committee. A member selected to fill a vacancy on the Association Board will serve the remainder of the term vacated and be eligible to serve two additional terms thereafter. Selection of a replacement member may be made by a majority vote of the members of the Executive Committee, such action to be accomplished with or without a formal meeting of the Executive Committee. The appropriate staff liaison shall be consulted. D. The President of the College, the Vice President for Advancement, and the Director of Alumni and Parent Relations shall be non-voting members of the Association Board. The elected Alumni Trustees of the College and the President of the College Fifty Year Club shall be voting members of the Association Board. E. The fiscal year of the Association shall be the same as the fiscal
year adopted by the College from time to time. A. Only members of the Association shall be eligible for selection as members and officers of the Association Board. Except as provided in Article II, Section C below, a vacancy in any office may be filled by the Executive Committee, in consultation with the Nominating Committee, for the unexpired term or, at the Executive Committee's option, may be filled by the Association Board at its next meeting. B. The President of the Association Board, or his/her designee, shall preside at all meetings of the Association Board and the Executive Committee. C. The President-Elect shall automatically succeed to the presidency upon the conclusion of the President's two (2) year term or in the event of the President's earlier inability to serve. The President-Elect shall be an ex officio member of each Committee provided for in these Bylaws or otherwise appointed. D. The Secretary shall keep the minutes and records of the Association Board and shall give notice of its meetings. The Secretary shall send, or cause to be sent, copies of the minutes of Executive Committee and Association Board meetings to each member of the Association Board. ARTICLE III. A. An Executive Committee shall be appointed by the Association Board President and shall consist of the President, President-Elect, Secretary and others as designated from time to time by the President of the Association Board. The Executive Committee members shall be members of the Association and the Association Board. The designation of such committee and the delegation thereto of authority shall not operate to relieve the Association Board or its Officers of any responsibility imposed by these Bylaws. B. The Executive Committee, when the Association Board is not in session, shall have and may exercise all of the authority of the Association Board except to the extent, if any, that such authority shall be limited by these Bylaws, or by resolutions passed by the Association Board. C. Members of the Executive Committee may participate in a meeting of the Committee by means of telephone or similar communications equipment. Such participation shall constitute presence in person at the meeting. As with all other committees of the Association Board, electronic mail and other uses of technology shall be encouraged to conduct the business of the Association Board. D. A Nominations and Awards Committee shall be appointed by the Association
Board President and exist as a standing committee. The committee members
shall be members of the Association and the Association Board. The committee
shall, in consultation with the Association Board President and any affected
office(s), nominate candidates for successor members and officers of the
Association Board to be selected and approved at the annual meeting in
such year. The committee shall provide the Association Board with its
recommendations of candidates for election of Alumni Trustees. Alumni
Trustees shall be nominated and elected, as the Bylaws of the Board of
Trustees of the College shall provide. The committee may annually propose
nominees for the Worner, Benezet, and Riley Awards, together with such
other awards as shall hereafter be created by the Association Board. The
committee may periodically make recommendations for Alumni Honorary Degrees.
The committee may periodically propose nominees for the Distinguished
Service Award and any other award designated by the Association Board.
Members of the committee are not eligible, while serving on the committee,
to be nominated by the committee to receive any award this Committee is
charged with nominating.
Any action required or permitted to be taken at a meeting of the Association Board, any committee, including the Executive Committee, may be taken without a meeting if a consent (or counterparts thereof) in writing, setting forth the action so taken, shall be signed by a majority of the members and delivered to the Secretary of the Association Board for inclusion in the minutes. Facsimile and electronic mail signatures shall be acceptable. Such consent shall have the same force and effect as a vote, and may be stated as such in any document. Action taken under this Section is effective when a majority of all persons entitled to vote have signed the consent, unless the consent specifies a different effective date. The record date for determining persons entitled to take action without a meeting is the date the first person signs the consent. ARTICLE V. Reasonable notice of meetings of the Association Board, Executive Committee,
Nominating Committee or any other committee of the Association Board shall
be given. Notice shall be transmitted by U.S. Mail, facsimile, electronic
mail, or other similar method, which produces, or may produce a written
document. A. At meetings of the Association, the Association Board and the Executive Committee, the Association Board President shall determine the order of business and all parliamentary matters and rules of order. B. The Association Board shall hold no fewer than 2 meetings annually
at which it shall conduct the business of the Association. One of the
meetings shall be in person and shall be deemed the annual meeting. One
meeting may be held electronically or other means. All meetings of the
Association Board shall be open to all members of the association. ARTICLE VII. The Association and the Association Board shall have no funds or property of their own. All contributions to it and all property it receives or uses shall belong to and be the property of the College, which is a Colorado nonprofit corporation. No funds, donations or property shall be used for or accrue to the private or personal benefit of any individual who is a member of the Association or the Association Board. ARTICLE VIII. A. These Bylaws are hereby adopted by the Association Board on October 15, 2000 and supercede any previously enacted Bylaws of the Association or the Association Board. These Bylaws shall replace the current Constitution of the Association, which the Association Board deems to be no longer necessary. The Association Constitution shall be preserved in written form for historical purposes only. B. These Bylaws may be amended by a two thirds (2/3) vote of the Association Board voting in person or by proxy at any meeting of the Association Board at which a quorum is present in person or by proxy. Amended: |