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October 2009 Minutes Archive

Tuesday October 6, 2009

Tuesday October 27, 2009

Tuesday October 6, 2009
7:00 - 8:30 PM WES Room, Downstairs Worner


I. Main Motion and Call to Order —Begin meeting at 7:03

II. Attendance

Absent: Connie, Kalen, Sarah (all excused)
Tardy: Tara (7:16)

III. New agenda and info on Full Council meetings

a. No laptops

Standing Committee Reports

IV. 1 minute updates from Constitution, Finance (w/numbers distributed), Student Concerns and Committee on Committees

  • Marie: flash-all will be sent about chartering/application process
  • Angela: contacting student reps on all-college committees to check in on them
  • Finance: met about Green & Bluegrass Festival gave them 1,300; gave 3,000 to campus activities for Halloween party; CC Club Hockey didn’t show up

Old Business

V. Car Sharing Committee update (Logan)

a. Coordination with college, Hertz and Campus Activities

b. Marketing strategy

  • Logan: focusing on advertising and giving organization/facilitating communication. Tabling at homecoming, flyers in “CC”-language

VI. Letter to Student Body (on listserv)

a. Thank you for all your input and help on writing and editing

b. Comments? Feedback? Suggestions for next time?

  • Anna: letter was good
  • Logan: friends deleted it
  • Emily: maybe next time have office hours listed in initial letter
  • David: we get 2 listserves per block. This block: one for letter, one for chartering/ recognition awareness. If you want something on a flash all, bring it to exec/full council awareness


VII. Internal updates

a. T-shirts (Angela)

i. Display both designs and vote on one
V-neck vs. Baseball tee
Vote: In favor of baseball: 5
In favor of v-neck: 9

b. Full Council profiles and pictures for website (Angela)

c. SGA awareness campaign (Becca/Student Concerns)

  • Lauren: anyone who’s a rep needs to send introductory e-mail to residents
  • Emily: slide for Worner
  • Becca: gathering “how-to” info from standing committees for website

VIII. Student Organization Liaisons

  • 46 fall chartered groups…divided among committees. Must make contact/be support for your assigned groups.
  • Samantha: what questions can they ask of us?
  • David: distribute how-to’s to everyone. You’re there to help direct the question to the person with the answer.

New Business

IX. SGA binders

a. Committees tab, Constitution, agendas

  • David: To be distributed. May need help putting binders together. What else would be useful to have in the binder?
  • Emily: cheat sheet for Robert’s Rules, forms
  • Tara: FAQs

X. Note taking for Full Council meetings

a. No Office Manager; Website Manager instead for money and priorities
b. Everyone needs to sign up for a Full Council meeting to take notes

i. Take volunteers for rest of block, and following block.

2nd block 3rd week: Emily
3rd block 1st week: Lauren
3rd block 2nd week: Michael
3rd block 3rd week: Logan
4th block 1st week: Stephanie
4th block 2nd week: Katrina
4th block 3rd week: Tara
5th block 1st week: Anna
5th block 2nd week: Leila
5th block 3rd week: Hope
6th block 1st week: Samantha

ii. Clarify format that minutes will take.
Use minutes on website as a guide


XI. Event Committees

a. Halloween Committee status
Thank you Samantha and Hope for applying/joining!
b. Sign up to apply for Event Committees if you want
Llama, Winter Ball, Central Programming Committee


XII. Announcements

  • David: Jeff Cathey transitioning, we’ll announce interim info when we know it
  • Lauren: October 14th 3:30-7:30 pm…jean sale to benefit Theta charities
  • Anna: office of sustainability offering option to offset carbon emissions with donations for homecoming weekend. Will be tables in Worner on Friday 206
    and Saturday 10-3.
  • Tara: American Energy Coalition…retrofitting project for off-campus houses. Free assessment of house…try to find way to offset cost.
  • David: Homecoming this weekend. Dance on Saturday.

Morreale Carriage House:

  • Angela: space for student groups to use; SGA manages it. We need to decide what we want to do and how we want it to be used. Currently, student bands use it. Issues on how bands can get in. What do we want our mission to be? Just okay for
    bands? Need to clarify this.


XIII. Adjourn—finished at 7:45 p.m.

Tuesday October 27, 2009
7:00-8:30 PM WES Room, Downstairs Worner

I. Main Motion and Call to Order 7:02

II. Attendance

Absent: Becca, Katrina (excused)
Tara (unexcused)

III. New T-Shirts passed out!


Standing Committee Reports

IV. Updates

  • Angela: working on website tab w/ committee info times, meeting locations and members
  • Connie: didn’t meet with any groups, update on how much is left in our account
      • reminder: psychedelic bowling next week and poetry slam
  • Marie: most of the student groups have turned in there charters to be recognized
    • 3 new student groups
      • one is awareness for eating disorders

V. Hertz program (logan)

  • got more members, have put up more brochures in every building, meeting to discuss more stuff
    • free through Dec 30th, make a facebook event
    • we have 52, need 60 to break even
    • good job!

Old Business

VI. Chartering and Recognition Process

-online applications have a great idea, however, student groups had trouble sending in their applications, fixed the problem and then we did get a lot more online forms
-second problem was that students sending in their forms after the deadlines
-How could we help?
Stephanie: groups are happy with the application process
-penalize people who turn in their forms late

VII. Traffic Safety

What can we do right now?
Paint the side walks in a different color, neon or glow in the dark
Put up the sandwich boards
Have a physical town hall, with students and get the message out there, have it be part of the agenda
-Connie, Marie, Angela, Becca, and Sarah are all working together

VIII. How to Guides

IX. Jeff Cathey’s transition

Rochelle Mason is going to be the interim Associate Dean

-two guys Adam Crest and Garret ? who graduated two years ago are coming in to help as well, working together with others to manage campus activities until there is a replacement installed
-replacement will began working in July 2010
-shadowbox for Jeff Cathey’s goodbye present

New Business

X. Halloween update (Samantha and Emily)

a. Dance workshop is teaching thriller, mentalist, midnight breakfast on Friday

b. (Stephanie) Saturday: video dance party, DJ, Shove is hosting movie night, free pizza all night, schedule is on posters


c. (Connie) How did the ‘LiveSounds’ haunted house work out?

i. Livesounds is not recognized, it is their fundraiser

d. Thursday: Flash-all about the police being on campus, campus safety on Halloween

XI. Board of Trustees meeting

a. Wanted a young alum, a person who had just graduated be able to represent the student body on the Board of Trustees, they compromised, and the student body president will be an ex-officio and get to sit in on the meetings

b. Official report to the Board

i. People coming to the Board of Trustees Meet and Greet

1. Stephanie, Hope, Sarah, Anna, Leila sam kaylen logan

a. Business Casual attire

ii. what should we include?

1. 15 minutes to discuss whatever we want, usually a broad review of what every group and everyone is doing on campus

  • (Emily ) financial aid issues,
  • (David) Hertz Car sharing
  • (Marie) the sustainability projects happening on campus: Rastall renovations, groups on campus and the new groups coming

iii. Writing?
iv. Presentation on Nov 7?

XII. Other Block 3 priorities

a. Communication with the all-college committees, chech finances next week and figure out the direction we want to take that

  • (Emily) student concerns committees planning dinner with all of the student groups still need a space;
  • (Sarah) working on the sneezing video;
  • discuss Hertz program with friends (Logan)

b. Moreale Carriage House committee

i. Group is getting together to discuss, meeting with groups and will hopefully have a proposal by the third week of their block

XIII. Kudos of the Week

  • Logan, Hope and Stephanie:
    • work on the Hertz program

XIV. Campus Concerns

XV. Announcements

a. (Angela) Poli-Sci: hosting annual pita Pit and Politics; Topic: Obama and recession policies and how it affects the CC Students; Monday November 2nd at lunchtime, upstairs Worner

b. (Connie) Glass house is hosting their annual multi-cultural haunted house; Friday October 30,

c. (Stephanie) Mosaic: hosting taste of the world on Sunday the 8th of November 5:30 p.m. in Bemis; this year there will be tickets

d. (Emily) Nov 6 ApreCCiate will have a Thanksgiving presentation w/ food

XVI. Adjourn-finished at 7:57 p.m.



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CCSGA Office 010 Worner; Send Questions to: David Carlson