Colorado College Student Government Association
CONSTITUTION COMMITTEE
Chartered Status Application

We're delighted that your organization is interested in applying for Chartered Status with the SGA! Please complete and return the following application by Wednesday, October 21, 2009 to either marie.blanc@coloradocollege.edu or the Worner Desk. The SGA Constitution Committee will review your application and notify you of your organization's status by the second week of Block 3.

When filling out the following application, please keep in mind that the overall purpose of SGA and its chartering and recognition process is to further the enriching and educational goals of the college.

The benefits of attaining Charted Status with the SGA are numerous. A SGA chartered organization is entitled to all privileges granted to Recognized organizations plus:

• Eligibility to use “Colorado College” in its name
• Eligibility to apply for an operational budget
• Eligibility to solicit funds and charge fees at their events in accordance with college policy
• Eligibility to use the college’s Central Services

Be advised that applying for Chartered Status (what you are doing right now) and applying for a budget are two separate processes. Being granted Chartered Status does not entitle any organization to an operational budget.

With these privileges, a Chartered organization has several responsibilities including:

• It must hold Recognized Status with the SGA for at least one academic year
• Each academic year, it must submit a Chartered Status application
• It must maintain records of all financial transactions and participate in any financial audits requested by the Financial Vice-President and the Student Finance Committee
• It must fulfill some sort of enriching or educational role for the campus that is not already being accomplished by another Chartered Student Organization
• It must have an active faculty member or administrator as an advisor

All of these responsibilities are covered in the application, so please answer the questions thoughtfully and completely. This application is your way of telling SGA about your organization, so please take it seriously. Remember that an incomplete or inadequate application may be grounds for rejection.

If a copy of your organization’s constitution or bylaws is not included, then the organization will not be chartered or re-chartered. If you would like help creating or revising your organizations’ constitution and bylaws, we would be happy to help. Admittedly this is not the most enjoyable exercise you will ever do, but it is extremely important and is not as painful as you may think. We have templates and sample constitutions and bylaws we would be happy to provide for you.

If you have any questions or concerns, do not hesitate to contact us at any time. We are happy to assist with any aspect of your application.

Thank you for your interest,

Student Government Association Constitution Committee

Marie Blanc - Constitutional Vice President

Katrina San Luis - East Campus Representative

Tara Davis - Off-Campus Representative

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Chartered Status Application

Name Of Organization :
*Only chartered organizations may use 'Colorado College' in their name

Contact Person:

*Please note that all student organizations affiliated with the CCSGA must be reachable by phone, email and Worner box to maintain their status.

Full Name :

Email (name@domain.com):

Worner Box Number (####):

Phone Number (7193891234):

Please type answers to the following questions in the space provided.
Each answer should be less than 500 words.

1. Is this the first time your organization has applied for chartered status with the CCSGA?
If so, for how many years has your organization been recognized by the CCSGA?

2. What is your organization’s mission statement?

3. A chartered organization is one that the CCSGA recognizes is enriching to the campus.
What has your organization done to enrich the CC community?
What activities has your organization provided for the campus in the past year?

4. The CCSGA requires that all chartered groups have a faculty advisor.
Who is your advisor and what is her/her position on campus?

5. Please list your officers and their positions.

6. The CCSGA requires that all student organizations have meetings and membership open to the entire campus.
If your organization is not able to comply with this requirement, please explain why below.
Also, please include a letter from your advisor corroborating your statements.

Letter From Advisor:

7. Please include a list of your active members. An email contact list does not fulfill this requirement.

8. Please include a copy of your constitution or bylaws with this application.


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